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Use our extensive library of free cover letter samples as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder simply click, customize and download.

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How to Format Your Cover Letter

Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find administrative-related advice.

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  • Contact information:

    • Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.

  • Date and recipient's mailing information:

    • Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.

  • Greeting:

    • Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”

  • Introduction:

    • Add the name of the position and company, how you learned about it, and one administrative skill or accomplishment to advertise your suitability in this opening paragraph.

  • Body:

    • Use one or two paragraphs to elaborate on one or two accomplishments listed on your virtual assistant resume. The goal is to quantify your training further and prove your proficiency.

  • Closing statement:

    • In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.

  • Signature:

    • End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”

Use skills to personalize your virtual assistant cover letter

The key to a persuasive cover letter is to tailor your soft skills, hard skills and technical skills to match the job description and provide examples of how you’ve effectively employed them in previous roles. Here’s a list of 15 transferable skills and accomplishments that a virtual assistant can showcase in their cover letter:

1
Advanced Microsoft Office proficiency:

Highlight computer skills in Word, Excel and PowerPoint for efficient document creation, data analysis, and presentations.

2
Task automation:

Discuss how you’ve automated repetitive tasks using tools like Zapier or Microsoft Power Automate to enhance productivity.

3
Calendar management:

Showcase your ability to coordinate schedules, set appointments and manage appointments using tools like Google Calendar or Microsoft Outlook.

4
Email management:

Mention your skill in organizing, prioritizing and responding to emails promptly, maintaining clear communication channels.

5
Data entry and analysis:

Emphasize your accuracy and speed in data entry and your ability to use tools like Excel or Google Sheets for data analysis.

6
Online research:

Highlight your prowess in conducting thorough online research to gather relevant information for various projects.

7
Social media management:

Detail your digital marketing experience by scheduling posts, engaging with audiences and analyzing metrics across platforms like Facebook, Instagram and X (formally known as Twitter).

8
Content management systems (CMS):

If applicable, discuss your proficiency in managing websites through platforms like WordPress, ensuring timely updates and content optimization.

9
Basic graphic design:

Mention skills in creating simple graphics or editing images using tools like Canva or Adobe Spark.

10
Video conferencing tools:

Highlight familiarity with platforms like Zoom, Microsoft Teams or Skype for facilitating virtual meetings and webinars.

11
Customer relationship management (CRM) systems:

If relevant, showcase your ability to maintain databases, track interactions and manage client relationships through CRM systems like Salesforce or HubSpot.

12
Virtual event support:

Describe your role in coordinating and supporting virtual events, including technical setup, troubleshooting and participant engagement.

13
E-commerce support:

If experienced, discuss your involvement in managing online stores, processing orders and providing customer support through platforms like Shopify or WooCommerce.

14
Language proficiency:

If multilingual, mention languages you’re proficient in, as this can be valuable for international communication and client support.

15
Technical troubleshooting:

Highlight your capability to troubleshoot basic technical issues, assisting clients or team members with software, hardware or connectivity problems.

Free Virtual Assistant Cover Letter Example

Dear Mr. Wills:

 

I’m submitting my resume after learning of your need for a Virtual Assistant. As a reliable, self-motivated, and efficient assistant with experience providing remote administrative and personal support to busy professionals across the globe, I am confident that I would be a valuable asset to you.

 

From organizing travel arrangements and managing schedules to performing market research and identifying new business opportunities, my skills allow me to thrive in fast-paced, independent environments that let me use my time management and organizational skills. Backed by my superior communication and multitasking capabilities, I excel at providing exceptional off-site support and generating optimal business productivity and success.

 

Highlights of my experience include:

 

  1. Performing extensive support functions — including managing web content, communicating with teams, sending newsletters, and coordinating general operations — while maintaining professionalism and accuracy.
  2. Communicating consistently via phone, email and Skype, ensuring reliable ongoing contact throughout the day.
  3. Demonstrating proficiency in various software programs, including social media channels.
  4. Balancing multiple tasks within time-sensitive environments while providing top-level organization and interpersonal skills.

 

With my proven commitment to delivering the highest level of virtual assistance, I am well prepared to extend my record of exceptional service to your business. I welcome discussing this position and my qualifications with you further. Thank you for your consideration.

 

Sincerely,

Brittany A. Thomas

This cover letter effectively presents the job seeker’s relevant skills and experience while showcasing their enthusiasm for the virtual assistant position. It creates a positive impression and highlights the applicant’s value to the role. Let’s break down the key aspects that make this cover letter effective:

Add a Resume as a Foundational Base

A cover letter helps promote your resume — but your resume is the essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume.

Virtual Assistant Cover Letter FAQ

How do I format my virtual assistant cover letter?

According to most cover letter definitions, use a professional layout with your contact information, the hiring manager’s details, a concise introduction, skills and accomplishments, alignment with the job, and confident closing.

Should I customize my cover letter for each application?

Yes, tailor your cover letter to match the job description, highlighting skills and experiences directly related to the specific virtual assistant role. You want your cover letter to sound like you and match the unique requirements of each job.

How can I make my cover letter stand out in applicant tracking systems (ATS)?

Use relevant keywords from the job description, format the text for easy scanning, and avoid excessive formatting like tables or graphics that may not be parsed correctly by ATS.

Is it essential to include specific achievements in my cover letter?

Highlighting quantifiable accomplishments, like increased efficiency percentages or successful project completions, provides concrete evidence of your skills and value.

How should I address employment gaps in my cover letter?

Use your cover letter to address work gaps honestly and positively. Emphasize any relevant experiences during the interval, such as freelance work or online courses, that keep your skills up to date.