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Sending a follow-up email after an interview shows interest in the role. Whether a thank you note or an inquiry on the hiring process, writing a personalized message will make an impression and display commitment.

Below, you’ll learn how to write a follow-up email and find examples to help you get started.

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Why You Should Send a Follow-Up Email After an Interview

A follow-up thank you email after an interview helps build rapport by reminding the recruiter who you are, what you discussed and why you’re the ideal candidate. Additionally, it’s an opportunity to ask any questions you may have or even elaborate on a topic you discussed during the interview.

If you are still waiting to hear back after a few weeks, sending a follow-up email will remind the hiring manager you’re interested in the role. You can make an impression by reviewing your qualifications and describing your commitment to the company while other candidates wait for a response.

When to Send Follow-Up Email After Interview

Hiring managers interview candidates frequently. Wait 24 hours before sending that all-important thank-you note. You should also inquire about the status of your job application at least two weeks after your interview.

How to Write a Follow-Up Email After an Interview

Follow these steps to learn what to say in your follow-up email after an interview.

1Write a simple subject line

Your email subject line should be professional and straightforward. Stick to the tried and true format of name and the date and time of the interview. It should look like this:

“Ann Brown – Re: Interview on Wednesday at 1:00 p.m.”

2Make a connection

First and foremost, state your intent. Be clear about why you’re sending this message, whether to express your gratitude or ask for an update on the hiring process. Use your introduction to establish a connection as well. Begin with a comment that helps the interviewer remember your conversation in a positive light.

3Sell yourself all over again

Now is the time to reinforce your value to the company and interest in the role. Use the body of the email to highlight your resume skills and demonstrate that you’re the ideal candidate for the position. If you left the interview feeling like you could’ve said more, this is the perfect place to elaborate on any discussed topic. If needed, use a second paragraph to ask questions.

4Sign-off

Conclude your email by inviting the interviewer to ask you any additional questions and letting them know you look forward to hearing from them. Remember to say thank you and include your full name.

Tips for Following Up After an Interview

Here are a few tips to help you write your follow-up email:

  • Keep it brief: Recruiters and hiring managers have many emails to review and will appreciate something straightforward.
  • Say “thank you” for the discussion: Instead of thanking them for the interview, express your gratitude for your excellent conversation, primarily if you built rapport.
  • Tailor your note: Take the time to make your email unique to the person you’re sending it, and mention specific topics discussed.
  • Be genuine: Be true to yourself without being too casual. That’s the best way to know if you’re a right fit for the team.
  • Proofread: Always read your email a few times before sending it.
*The names and logos of the companies referred to above are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with JobHero.