Use our extensive library of professional cover letter examples for job as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder — simply click, customize and download.
Visit our helpful cover letter format and writing guide for additional advice on how to customize your application or read on to find administrative-related advice.
Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.
Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.
Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”
Add the name of the position and company, how you learned about it, and one administrative skill or accomplishment to advertise your suitability in this opening paragraph.
Use one or two paragraphs to elaborate on one or two accomplishments listed on your office administrative assistant resume. The goal is to quantify your training further and prove your proficiency.
In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.
End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”
These resume skills and accomplishments are the foundation to building a strong office administrative assistant cover letter. Highlight your soft, hard and technical skills to enhance office efficiency and support the achievement of organizational goals.
Proficiency in efficiently organizing and maintaining executive or team schedules, appointments and meetings.
Accurate and rapid input into various computer systems, databases or spreadsheets.
Skill in effectively managing and prioritizing incoming emails, responding promptly and sorting messages for efficient communication.
The ability to establish and maintain well-organized physical and digital filing systems for easy retrieval of documents.
Proficient computer skills such as using Microsoft Office (Word, Excel, PowerPoint), Google Workspace or other industry-specific applications.
Excellent communication skills and telephone manners, including courteous and professional handling of incoming and outgoing calls.
Accurate and organized documentation of office activities, transactions and correspondence.
Expertise in arranging, scheduling and coordinating meetings, including booking venues and preparing materials.
Skill in arranging and coordinating travel itineraries, including flights, accommodations and transportation.
Proficiency in managing expense reports, tracking expenditures and ensuring compliance with company policies.
Ability to create, update and maintain databases, ensuring data accuracy and security.
Skill in drafting and formatting documents, reports and presentations with attention to detail and consistency.
Competence in operating and troubleshooting office equipment, including copiers, fax machines and printers.
Capacity to handle multiple tasks and responsibilities simultaneously while maintaining accuracy and productivity.
Proficiency in resolving basic technical issues related to computers, software and office equipment or promptly escalating complex issues to IT support.
Don’t overstuff your cover letter — limit yourself to one or two skills so you can adequately highlight your accomplishments. Prioritize skills or achievements requested on the job advertisement to score well on applicant tracking systems (ATS). Visit our ATS resume article to learn more about these tools.
Dear Ms. Davis:
As an experienced administrative professional, I am pleased to present the enclosed resume in response to your posting. With a broad knowledge base in efficient office operations, executive-level support and customer service, I am prepared to excel as your next Office Administrative Assistant.
Successfully developing office policies, coordinating schedules and travel, and performing basic bookkeeping tasks have made me well-versed in the nuances of extensive administrative functions. I adeptly manage and complete many responsibilities while delivering outstanding customer service.
Consider the following highlights of my experience:
My proactive nature and ability to effectively collaborate with other team members offer additional skills essential to this position. I would be an immense asset to your team, and I look forward to hearing from you to discuss how I may contribute to your goals.
Thank you for your time and consideration.
Sincerely,
April C. Decker
This cover letter combines a professional introduction, relevant experience, specific achievements, technical and soft skills and a proactive attitude. It demonstrates enthusiasm for the position and readiness to contribute to the organization.
The letter politely and professionally addresses the hiring manager, Ms. Davis. It opens with a clear expression of the applicant’s interest in the position.
The cover letter effectively highlights the candidate’s experience in administrative functions, including office policies, scheduling, travel coordination and bookkeeping. These are key qualifications for an Office Administrative Assistant role.
Instead of just listing job duties, the writer provides specific achievements, such as “Employee of the Month” awards, demonstrating their exceptional performance and recognition by senior management.
The cover letter mentions proficiency in computer programs like Microsoft Office Suite and QuickBooks, emphasizing the ability to work with essential office tools.
It highlights the applicant’s outstanding interpersonal skills, indicating an ability to build positive relationships with customers and colleagues, a vital trait in an administrative role.
The writer mentions their proactive nature and teamwork skills, showcasing their readiness to collaborate effectively.
The letter closes with a polite expression of interest in discussing how the applicant can contribute to the organization’s goals. It leaves the door open for further communication.
A cover letter helps promote your resume — but your resume acts as an essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume.
Yes, ATS often scans cover letters. To optimize yours, include relevant keywords from the job description, keep formatting straightforward, and submit it as a PDF or Word document, as some ATS may struggle with other formats.
Action verbs like “organized,” “coordinated” and “managed” make your accomplishments more impactful. They showcase your proactive approach and ability to drive results, which is crucial in an administrative role.
Tailor your cover letter by reading the job description carefully and aligning your skills and experiences with the specific requirements. Highlight relevant achievements and demonstrate how your background aligns with the role’s needs to stand out as an ideal candidate.
Yes, it’s essential to highlight your proficiency in relevant software and tools such as Microsoft Office Suite, database management or any industry-specific programs. It demonstrates your readiness to handle essential office tasks.
No, references should be on a separate page, not in the cover letter. Mention that references are available upon request, but save the details for when the employer asks for them.
Office Administrative Assistant Cover Letter Examples
Last Updated: December 23, 2024
Gabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
