Visit our extensive library of customizable cover letter templates and use these office administrator samples as guidelines to improve your office administrator resume.
Use our extensive library of best cover letter examples as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder — simply click, customize and download.
Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find administrative-related advice.
Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.
Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.
Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”
Add the name of the position and company, how you learned about it, and one administrative skill or accomplishment to advertise your suitability in this opening paragraph.
Use one or two paragraphs to elaborate on one or two accomplishments on your office administrator resume. The goal is to quantify your training further and prove your proficiency.
In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.
End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”
Use multiple soft, hard and technical skills to highlight your administrative proficiencies on your cover letter. Tailor your list to match the specific requirements of the office administrator position you’re applying for. Here are 15 skills and office administrator accomplishments to highlight and embellish on your cover letter:
Mention your expertise using software like Microsoft Office Suite, Google Workspace or other relevant office tools.
Highlight your ability to manage and update databases efficiently, ensuring data accuracy and accessibility.
Emphasize your skill in organizing and maintaining complex schedules for executives or teams.
Mention your experience managing email communication, prioritizing, responding and flagging essential messages.
Showcase your meticulous record-keeping abilities, primarily if you’ve maintained files, documents or archives.
Describe how you excel in coordinating meetings, including scheduling, preparing agendas and ensuring smooth proceedings.
Highlight your expertise in tracking and managing expenses, including creating reports and reconciling accounts.
If relevant, discuss your proficiency in managing office supplies, equipment and inventory levels.
If applicable, mention your skill in booking travel, accommodations and itineraries for executives or staff.
Emphasize your ability to draft professional documents such as memos, reports or business correspondence.
Highlight your experience managing phone systems, voicemail and conference call setups.
If you have computer or IT-related skills, mention your ability to troubleshoot standard office technology issues.
If applicable, discuss your knowledge of workplace safety regulations and your role in ensuring compliance.
Describe how you’ve managed or assisted with office projects, including timelines, budgets and resource allocation.
If part of your role, mention your exceptional customer service and interpersonal skills, which contribute to a positive office environment.
Dear Ms. Billings:
Upon learning of your posting for an Office Administrator, I hastened to submit my resume for your review. As a highly organized and self-motivated professional with expertise in coordinating and overseeing office operations to maximize efficiency and productivity, I am prepared to contribute to your company’s goals and objectives significantly.
My background includes managing administrative operations and driving office efficiency within fast-paced office environments while ensuring adherence to budgets and deadlines. From preparing business correspondence and developing custom Excel- and Word-based documents to handling bookkeeping activities and maintaining equipment and supplies, I excel at prioritizing tasks, collaborating with management and developing effective communication and organizational procedures.
Highlights of my experience include:
With finely honed office organization, bookkeeping, and general administration skills, my additional strengths will readily translate to your environment. The chance to offer more insight into my qualifications would be most welcome. Thank you for your consideration; I look forward to speaking with you soon.
Sincerely,
Stacie N. Winters
Overall, this cover letter effectively conveys the applicant’s qualifications, enthusiasm for the position, and a clear interest in contributing to the company’s success. It is well-structured, easy to read, and tailored to the job opening, making it a powerful application. Let’s analyze why this cover letter is good:
The cover letter begins with a personalized address, “Dear Ms. Billings,” indicating that the applicant has taken the time to research and address the hiring manager directly. This customized introduction shows attentiveness and a genuine interest in the position.
The introduction is concise and to the point. It states the purpose of the letter, which is to apply for the Office Administrator position, and expresses enthusiasm for the role. The opening sentence, “I am prepared to contribute to your company’s goals and objectives significantly,” grabs the reader’s attention by immediately emphasizing the applicant’s potential value.
The applicant provides a clear overview of their relevant experience and skills, showcasing their ability to handle various office tasks and responsibilities. Specific examples and achievements are mentioned, such as their QuickBooks expertise and successful management of company-wide meetings.
Including measurable achievements, such as streamlining bookkeeping functions and maintaining a 13-year career in office administration, adds credibility to the applicant’s claims and demonstrates their impact in previous roles.
The applicant tailors their qualifications to match the requirements of the Office Administrator position, highlighting their ability to manage office operations efficiently.
The closing statement expresses eagerness to discuss qualifications further, which is a positive and proactive way to conclude the letter. The letter is signed with a formal “Sincerely,” followed by the applicant’s name, providing a professional touch.
Throughout the letter, the language is polite and professional, reflecting the applicant’s professionalism and communication skills.
A cover letter helps promote your resume — but your resume acts as an essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume.
Yes, customization is crucial. Tailoring your cover letter to match the specific job description and company’s needs shows your genuine interest, increases your chances of being noticed by the hiring manager, and is the general purpose of a cover letter.
Absolutely. ATS scans cover letters for relevant keywords. Incorporate critical skills and qualifications from the job posting to improve your chances of passing through the initial screening.
Aim for a concise one-page cover letter between 250-400 words. Keep it focused on your most relevant skills and experiences. Use bullet points to highlight key achievements and qualifications.
Whenever possible, address the hiring manager by name to personalize your letter. Search the job posting or online company director for the name of the hiring manager or department head. If you can’t find this information, use the general salutation “To whom it may concern.”
Close your cover letter with enthusiasm and a call to action. Express your eagerness for an interview and thank the reader for their consideration. Use a professional closing, such as “Sincerely” or “Best regards.”
