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Accounting Coordinator Resume Samples
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6-10 years of experience
Initiated daily calls to over 200 hotels in order to collect guest refunds within 45 days which helped reduce calls to customer service by 65%
- Tracked refund status in Excel, communicated with management, clients and customers
- Interacted with Customer Service Department in regards to guest issues and with Housing/ Registration Department in regards to client issues, limiting extra calls to customer service
- Researched and identified incoming payments
- Analyzed bank deposit data to accurately determine funds available for transfers to clients’ accounts for customers’ refunds
- Assisted with month end balancing
- Keyed bank deposits/statements into Great Plains general ledger
- Investigated an average of 50 weekly credit card inquiries and charge backs
- Maintained compliance of Payment Card Industry Data Security Standards
- Provided backup to accounts payable department by importing credit card information and proofing all requests prior to check processing
- Calculated and collected commissions from approximately 100-150 hotels; determined revenue share between our office and client companies or convention bureaus
10+ years of experience
Coordinated the review, processing and posting of client invoices to the accounting system.
- Processed invoices for the firm’s top five revenue producers.
- Consistently provided a high level of customer service, while adhering to firm policies and procedures.
- Ensured that client invoices were processed timely as directed by the billing attorney.
- Performed audit of client invoices to ensure accuracy, completeness and compliance with ethical standards and firm billing policies.
- Assisted lawyers and billing assistants with implementing client billing guidelines.
- Interacted with lawyers, staff and clients to resolve billing-related problems.
- Coordinated the collection of accounts receivables on an as-needed basis.
0-5 years of experience
- Completed period-end closing procedures and reports
- Prepared, maintained, and distributed statistical, financial, accounting, auditing, and payroll reports and tables
- Managed the day-to-day operations of the accounting office after Senior Assistant Controller was promoted
- Assisted Director of Finance in providing analytical support during budget reviews to identify cost saving and productivity opportunities
0-5 years of experience
Prepared monthly account analysis for bank requisitions, credit cards, bank wires, and check payments. – reviewed reconciliations of purchase card account for 15 locations.
- Perform international/domestic Accounts Payable functions., such as expense reports, account receivable invoices
- Prepare monthly journal entries, such as bank fees, and credit card fees
- Follows-up with locations on credit card disputes, saving company over $5K annually
- Maintained filing of documents (cash receipts, etc.)
0-5 years of experience
- Oversee all financial grant management including monthly invoicing, quarterly reports, annual closing and renewal for over 24 awarded local, state, and federal grants.
- Supervise various accounting duties such as bookkeeping, pre and post grant awards, payroll support, risk assurance, internal auditing, etc.
- Monitor a department wide budget of over $5 million in grant awards, corporate gifting, development funding and contracts from government agencies and donors.
- Coordinate fund philanthropic development efforts which include corporate franchise sponsorships, fundraising campaigns, and fee-for-service grants/gifting contracts.
- Serve as an audit liaison between the StrengthUnited agency and [company name] for OMB circular A-133 audits, Indirect cost verification, state cost allocation planning, and the examination of financial statements.
6-10 years of experience
- Manage a high-volume workload within A/P, A/R, Sales Tax, general ledger postings, invoicing, and regulatory compliance guidelines.
- Deliver timely and accurate monthly, quarterly and annual statements and balance sheets for management.
- Manage the daily error queue that represents any breakdown in communication between our internal software and Microsoft AX.
- Monthly Reconciliation of a Bank Account that averages over 850 transactions and approximately $35 Million dollars.
0-5 years of experience
- Acting as Procurement Card and Travel and Entertainment Card administrator for all business units including Highmark, Highmark, Health Solutions, United Concordia and HM Life Insurance.
- Reconciled procurement card and line of credit against general ledger for all business units.
- Created upload process for requests for payment from excel to People Soft to create vouchers for daily requests for payments.
- Participate monthly in sub billing processing by running the general ledger and pulling journal entries to support sub bills for all business units.
0-5 years of experience
Reporting to the Assistant Controller, responsible for ensuring Accounts Payable functions are completed.
- Maintain the setup, editing and closure of all accounts with financial institutions.
- Monitor and ensure accuracy of all Corporate credit cards which include opening, closing, modifying credit limits, dispute resolution, etc.
- Enter all Accounts Payable for 9 campuses including intercompany (paperless).
- Weekly check processing, check registers, Positive Pay across multiple banks, and 1099’s.
- Maintain proper vendor set up including HIPPA agreements.
- Ensure accurate records on all company vehicles, purchasing and sales.
- Financial preparedness in coordination with Accountants for Audits.
- Special Projects as assigned by management.
0-5 years of experience
- Process expense reporting for the organization. Implement timely payment to vendors, contractors and employees.
- Generate comprehensive report of organization’s monthly expenses for presentation to the CFO.
- Coordinate with employees at Olenick’s Buenos Aires and Belfast offices to pull together expenses to be put in monthly report.
- Assist with aspects of payroll processing, 401k entry, and employee benefits.
6-10 years of experience
- Responsible for all billing, invoicing and payments pertaining to [company name]
- Ensures chauffeur sector of the company is paid correctly on each reservation
- Assists customers and fellow employees with any issues or questions via written and verbal communication
- Assists Controller with basic accounting functions such as A/R, making deposits, farmouts and anything else that is asked.
- Assists Controller and other members of upper management in helping to implement procedures to solve billing issues, erase confusion and to ensure smooth transactions
0-5 years of experience
- Administered accounts payable and receivable of each account
- Compiled and Analyze financial information to prepare journal entries
- Performed weekly bank reconciliation.
- Assisted in implementation of new accounting policies and procedures
- Provided customer service support to help the clients
- Maintained all accounts payable, reports, spreadsheet on files
- Performed month end close process
- Prepared and generated monthly, quarterly Board Reports
- Provided internal audit and monthly reconciliation in all the GLs
0-5 years of experience
- Administered accounts payable and receivable of each account
- Compiled and Analyze financial information to prepare journal entries
- Performed weekly bank reconciliation.
- Assisted in implementation of new accounting policies and procedures
- Provided customer service support to help the clients
- Maintained all accounts payable, reports, spreadsheet on files
- Performed month end close process
- Prepared and generated monthly, quarterly Board Reports
- Provided internal audit and monthly reconciliation in all the GLs
0-5 years of experience
- Evaluate and accurately process invoices for reimbursement for as many as 60 contract clinicians.
- Prepare and submit claims for payment utilizing several cloud based, web portals, programs and email.
- Work in conjunction with the operations department to insure timely and correct filling of claims.
- Smoothly interface with foster care, health services, etc., funders to research, resolve and get outstanding billing and collections resolved.
0-5 years of experience
This position involves cash handling and auditing of all transactions on the mountain.
- Verify backup against reports and ensure proper closing protocols
- Facilitate training sessions for key department leads on audit processes and seller expectations
- Verify all revenue for IG Food and Beverage locations and match to RPOS reports
- Research credit card disputes and properly corresponding to disputed cases
10+ years of experience
- Execute the financial functions to include: general ledger, accounts receivable, accounts payable, job costing and monthly statements, and year end adjusting entries
- Established set of books and automated bookkeeping
- Process payroll and payroll reports: 941, 940, W-2, W-3 and 1099’s
- Prepare sales tax, personal property reports and income taxes
- Budget fixed assets and maintain depreciation schedules
0-5 years of experience
- Main responsibilities consisted of the following accounting areas: Payable, Receivable, and Bookkeeper
- Handle and approved employee’s payroll
- Performed duties as Office Manager ensuring the smooth running of the office, and daily operation
- Assisted with bank reconciliations
- Handle all incoming calls, and problem resolution to any complaint and follow up until client’s satisfaction
0-5 years of experience
- Maintain Excel spreadsheets for each brand market to ensure that activity is posted accurately and balanced
- Processed multiple payments from lock box, wires transfer, live checks and credit cards through SAP
- Assist with mailing or faxing customer invoice copy requests as required. Provide quality, professional customer service to all internal and external A/R Center personnel.
0-5 years of experience
Accurately processed payroll for 60+ employees weekly.
- Processed time sensitive invoices monthly.
- Accurately reconciled and costed employee expenses.
- Verified accurate receipt of materials through Fabtrol systems.
6-10 years of experience
A/R, Billing Specialist & A/P Supervisor
- Full cycle A/P, A/R and Billing for 17 locations
- Reconcile Bank Statements, Weekly check run & manual checks
- Research & Resolve vendor issues
- Process W-9, 1099 and 1096 and Property Taxes
- Process AIA construction Pay Applications
- Assist in G/L reports
10+ years of experience
- Maintain daily Invoices/check and run customers invoices (Lotus)
- Maintain Commission Files daily/run end of month commission
- File sales tax exemption certificates/up-dates and filling as needed
- W-9- waiver of liens as needed, copy and file reports
- Month end AIR statements, aging reports, G/L reports
- Freight, sales tax, bad debts, and refunds
- Quarterly and Yearly sales tax’s reports for 15 difference states
0-5 years of experience
- Manage disputes with credit card chargebacks for the Chicago Group
- Field and answer various branch questions regarding credit card chargebacks
- Execute accounts payable and receivables in a timely manner
- Complete journal entries to ensure accuracy of financial statements
- Responsible with communication with vendors and clients
- Establish effective communication lines with other departments
- Perform designated tasks to assist in support of department operations
0-5 years of experience
- Installment of Quick Books.
- Make invoices and estimates on Quick Books.
- Submit invoices to customers through company’s platforms.
- Took a six month backlog of invoices with a large Account Receivable balance to current to increase company’s cash flow
- Supply Vendors with payments.
- Provide invoices and statement to customers.
0-5 years of experience
- Process invoice payments on a daily basis.
- Make journal entries for receipt of wire/ach payments against receivables accounts
- Run A/P and A/R aging report weekly
- Communicate with agents and insured regarding outstanding invoices
- Perform audits on insureds accounts
- Issue checks to insured and agents
0-5 years of experience
- Prepares invoices for payment by coding them to departmental accounts and imputing them into the Accounts Payable system.
- Ensure all bills are paid in a timely and accurate manner; assist the accounts receivable function in direct billing, credit checking clients, billing guests, handling collections; and ensuring a high level of accuracy.
- Ensures timely management of all accounting components, including billing, cash receipts, property banks, and daily deposits. Optimizes the handling of bank and deposit relationships, while initiating appropriate strategies to enhance cash position.
- Maintain receivables within acceptable guidelines.
- Assists guests with any billing related inquiries and documentation, and act promptly to resolve.
- Processes associate payroll in communication with department managers and corporate payroll department, including review of overtime with managers.
- Responsible for accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements, annual audits, and annual budgets.
- Prepares expense checks and manual check requests on a timely basis.
- Prepares accounting packages to submit to corporate office.
- Keeps General Manager promptly informed of any problems or unusual matters of significance.
0-5 years of experience
- Maintain daily reports and reconcile large account statements in Excel
- Maintain customer and vendor files in Sage Pro
- Process account payables and receivables and commission checks
- Administer check and credit card payments and refunds
- Maintain supply levels and order supplies
- Maintain pending/paid payables filing
- Process/maintain collections
0-5 years of experience
- Tracks and records all Fixed Asset entries for all markets
- Creates general ledger entries and reconciles all intercompany accounts.
- Files Sales and Use Taxes for multiple states
- Reviews and consolidates market cash projections weekly and creates projections for the market if necessary
- Assist Fairway Outdoor Advertising with general accounting duties
- Heavy use of Great Plains and Sage Accounting software
- Ad hoc accounting projects as required
0-5 years of experience
- Responsible for Local Broadcast, cable, National print and digital billing
- Posting and clearing of media Payables
- Responsible for assisting with accounts payable billing projects
- Responsible for resolving discrepancies
- Inputting of all media payables
- Proficient in Excel and Harris
0-5 years of experience
- In charge of daily cash reporting; retrieve, format & send daily inventory, sales & open order reports; format raw aging data & inventory summary for warehouse count reports; update daily cash spreadsheet based on bank activities & inventory and update the borrowing base report; send all reports to finance department heads.
- Prepare & enter journal entries for all bank activities into Ross.
- Prepare invoices & purchase requisitions; receive and review request e-mails & approved quotes from departments; process invoice/purchase order details into system and send finalize copies to our customers/vendors.
- Responsible for Medicaid Invoices; receipt/voucher each Medicaid rebate invoice from each state; prepare ROSI forms and vouchers; book vouchers in system; update Medicaid reconciliation forms; receipt/process letters/emails from each state; process payment/mail payments to each state and prepare quarterly A/P aging detail.
- Balance & complete end of month bank reconciliations for all bank accounts.
- Back up the accounts payable specialist; voucher invoices, distribute for approval, enter invoices into the system, process check runs, upload positive pay, record checks/wires and prepare AP aging.
0-5 years of experience
- Verify Coding and oversee all accounts payable transactions. For four product lines spanning across three facilities and two companies
- Vendor contact to resolve payment issues, W-9, Citibank Match-pay and upload
- Customer Service, (invoices, statements, account database billing disputes)
- Collections, Credit analysis, Cash applications, Credit card transactions
- Billing, Intercompany Billing Domestic and International
- Journal Entries (accrual, monthly recurring)
- Reconcile various ledger accounts
- Reconcile Bank Accounts
- Supervise, coach and develop direct reports.(2)
0-5 years of experience
- Settle and reconcile various accounts for Day 2 Operations.
- Reconcile & resolve outstanding items on accounts by utilizing Microsoft Excel & the Checkfree Frontier Recon Plus System.
- Research outstanding items within Day 2 Operations by utilizing various Bank Systems and reports to obtain detailed information.
- Post Adjusting Entries to General Ledger to resolve exceptions by using Spreadsheet Loader and processing GL tickets.
- Post General Ledger System Suspense Transactions for Bank Systems.
- Understand upstream and downstream impacts to account reconciliations within Day 2 Operations.
- Ensure CORE guidelines, aging policies and appropriate reporting is completed as necessary.
- Perform Variance Analysis on account balance fluctuations for month end and quarter end
- Document and regularly update account procedures and process flows.
- Manage multiple deliverables and deadlines appropriately.
0-5 years of experience
- Utilizing software such as MVAP to process accounts receivable and payable
- Asset and liability reconciliations
- Daily general cashier tasks
- Assisting with implementing internal control processes, standards and procedures
- Using Microsoft Excel and other software to process journal entries and balancing accounts
- Work with several department heads on ensuring timeliness and order with respect to accounting practices
- Assist guests and fellow members of staff with questions or concerns regarding folios
- Verification of paychecks
- Assisting management with audit preparations
0-5 years of experience
- Data entry and posting invoices.
- Set up new vendors and maintain existing vendors
- Handled Petty cash and Bank deposits
- Quickbooks: daily and monthly invoicing
- Accounts Receivables and General Administration
0-5 years of experience
- Processing invoices among multiple divisions
- Manage clearing accounts & ACH Payments
- Review and verify invoices and check requests
- Invoice reviewing, coding, and obtaining approval by entry into accounting system
- Account management including rebates and prepaid vendors
- Reconcile accounts payable transactions
- Month end close procedures
10+ years of experience
- Auditing / Invoicing Show Close
- Balancing show Revenue to Revenue, Invoiced to exhibitors
- Running reports daily with CORE
- Question city regarding any concerns or inquiries with shows
- Collecting on remaining balances by charging clients credit cards
- Communicate with multiple vendors to gain invoices for billing purposes.
- Reconciling and maintaining customer accounts regarding all discrepancies
- Compiling storage agreements, prepare and process accounts for billing, and resolve disputed billings.
- Provide quick and accurate feedback to company management and Accounting executives daily
- Work at specific show sites to obtain information needed.
6-10 years of experience
- Promoted to [company name] department as support for both HR / Accounting Managers
- Acquired additional [company name] tasks which maximized skills
- Maintain hourly and salary personnel files and records
- Responsible for administering fmla forms to qualified employees
- Acquired additional accounting tasks which broadened those skills
- Analyzing in addition with preparing financial information
- Prepare PowerPoint presentations and update Excel spreadsheets
- Various Inventory – Clerical Support within Shipping / Packaging Departments
- Verify live truck loads to truck loading report to accurately confirm proper documentation along with correct item and quantity shipped.
- Comply with all safety and GMP policies and procedures
0-5 years of experience
- Process requests for payment for patient services transactions.
- Set up new vendors into the MIP accounting system.
- Verify that submitted requests are accurate for grant, project, general ledger and vendor information matches enclosed receipt.
- Logs results for communication for Patient Services for future analysis and submit requests for posting.
- Print and mail approved checks.
- Answer calls from vendors, research issues, process check returns, request for information and refund letters as needed.
- Assist with month-end close procedures.
- Make ACH payments for both vendors and patient premiums.
- Ability to work in a small team high volume work flow environment.
0-5 years of experience
- Prepare monthly billing statements for approximately 650 food pantries, soup kitchens and after-school programs
- Communicate with partner agencies regarding any discrepancies with payments, establish payment plans with past-due accounts and put accounts on financial hold due to over limit or past-due statuses
- Manage day to day accounting duting including cash/check donation deposits, applying partner agency payments to appropriate accounting, enter donations into Macola accounting software, answer agency phone calls regarding billing information, enter invoices from all vendors for payment and cut weekly accounts payable checks to staff/vendors
- Help with month-end closing including reconciliation of investment and bank accounts, journal entries and credit memos
10+ years of experience
- Data entry
- Some Excel & Word experience
- Enter and Deposit checks in the computer system
- Handled currency and checks
- Deposit currency and checks through remote deposit or manual deposit with encoding
- Applied funds to the collection cases and Open inquiries for customer service
- Trained team members other blue plans on our systems
- Used fax, copier, Xerox machines, telephones, printer, adding machines, bank coders and routers, micro fiche
- Customer service (internal and external)
- Problem solving, answered questions, made and took phone calls
0-5 years of experience
- Accounts Payable and Accounts Receivable
- Payroll
- Bi Weekly and Monthly Invoicing
- Expense Reports
- Maintaining TCSC Loans and Building Loans
- Bank Reconciliations
- GSA Invoicing
- Sales Tax Payments- State
- Add support in preparing tax information to go to outside accountant
Business Coordinator Duties and Responsibilities
To accomplish their goal of helping departments coordinate what they do, business coordinators take on a variety of tasks. From our analysis of job postings, here are some of the core responsibilities to expect in this position:
Maintaining Financial Records Business coordinators record and monitor information that multiple departments may need to see. For instance, they may keep track of expenditures for office supplies and let each department know what is left in the yearly budget. When numbers are off, business coordinators may do an audit to see where problems are occurring. They also may assume responsibility for payroll, issuing checks, and reconciling accounts receivable/accounts payable.
Providing Consistency Instead of each department handling things its own way, business coordinators work to create a common framework. For example, they may develop standardized forms with which to submit business expenses. Allowing operations to be more orderly and streamlined, this conformity also limits accusations of certain departments receiving preferential treatment.
Administrative Support Business coordinators may be called upon to handle administrative tasks that involve multiple sectors of the company. For instance, they may make travel arrangements for people from various departments to attend a conference. They may sort general mail and determine the best person or unit within the company to give it to, resolve service and equipment issues, and design company correspondence templates. If a meeting involves leaders from various divisions, a business coordinator may arrange the day, time, place, and agenda.
Customer Service When a client has a concern, the business coordinator may act as the go-between. Thorough knowledge of the workings of each department enables the business coordinator to judge who would be the best to tackle the complaint. And if the situation requires the efforts of various departments, the business coordinator talks with each to see the problem through to resolution.
Business Coordinator Skills
Business coordinators are superior organizers who can handle and make sense of input coming from various directions. As outstanding communicators, they keep colleagues from multiple departments in the loop so that company activities move along smoothly. Other traits that impress hiring managers when they look at candidates for business coordinator positions include:
- Attending to detail so that information does not slip through the cracks
- Multitasking with ease and adjusting as new demands are added
- Exhibiting a calm, can-do attitude to ease any tensions between departments and promote shared goals
- Following directions from multiple leaders
Business Coordinator Education and Training
Business coordinators usually possess an associate or bachelor’s degree in business or a related field. Many begin their careers as administrative assistants and assume more responsibility over time, being promoted to the business coordinator position.
Business Coordinator Resources
If you’re interested in polishing the skills necessary to land a job as a business coordinator, these books may be of interest:
Perfect Phrases for Office Professionals: Hundreds of Ready-to-Use Phrases for Getting Respect, Recognition and Results in Today’s Workplace – Effective communication skills are a must for any business coordinator. This quick-reference guide helps business coordinators build relationships, handle complaints, get their point across, and achieve results.
Corporate Finance for Dummies – This book in the well-known series tackles often-confusing topics, such as financial statements, in easy-to-understand language. Reviewers call it “a great starting point” and “quite thorough in explanations.”
Organize Tomorrow Today: 8 Ways to Retrain Your Mind to Optimize Performance at Work and in Life – When others are depending on you to coordinate things, having your own act together is a must. Readers tout this book as “usable,” “life-changing,” and “one of the best investments I’ve made.”
The Energy Bus: 10 Rules to Fuel Your Life, Work and Team with Positive Energy – An international bestseller, this book can inspire business coordinators to be the type of employee that gets the best out of everyone in the office. Read it to be on your way to turning negative energy into positive achievement!
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Accounting Coordinator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
