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Celebrity Personal Assistant Resume Samples
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0-5 years of experience
Personally selected wardrobe for auditions, shoots and social events, personal shopper, researched trends, organized wardrobe, introduced color schemes, image consultant identified style reflective of personality, lifestyle and body type
- Executed daily tasks, dry cleaning, laundry, bills, dog walk, groceries and personal driver
- Managed mail, emails, social media, phone calls for personal and professional meetings, auditions, interviews, and appointments, followed through, discretion to manage confidential matters and sensitive information
- Planned, organized, scheduled and managed events and calendar, attended events and award shows
- Prepared headshots/demo packages for distribution to agencies and A&R, coordinated and communicated with manager and talent agency
0-5 years of experience
Full time assistant to a musician/entertainer
- Management Duties: organized and maintained the daily schedule including emails, rolling calls, booking of appointments, and coordination of logistics for travel, press, photo shoots, video shoots, fittings, and rehearsals
- Highly proficient in Microsoft Office- Excel, Outlook, PowerPoint, Word as well as Photoshop, Illustrator, and Contribute
- Tour Support: extensive research of city and venue, photographer/videographer to capture behind the scenes and performance,
- Social Networking: updated Twitter, Facebook, and Instagram with new content regularly
- Award Shows: oversaw styling and preparation for award shows: GRAMMYs, AMAs, etc. Researched and booked additional
- Aided with daily housekeeping and cooking duties
0-5 years of experience
Liaison between actor, producers and network, facilitating effective communication.
- Handled actor’s business with publicists, reporters, agents, directors, editors, accountants and business managers, both on the phone and in person.
- Served as editorial assistant in completion of published mystery novel.
- Responsible for actor’s personal schedule and arranging public appearances.
0-5 years of experience
Managed personal and business scheduling.
- Coordinated domestic and international travel (including required staff and band members).
- Planned and executed personal and business events in domestic venues ([company name]) including interviewed/hired/supervised staff and entertainment.
- Liaison with accountants, managers, attorneys, personal and business staff.
0-5 years of experience
Intern
- Performed duties and responsibilities when requested by the celebrity.
- Successfully complete all jobs by time requested.
- Made traveling, food, and accommodation arrangements for business.
- Organized Celebrity events.
- Managed work schedule of celebrity and sent reminders about appointments.
- Made appointments for beauty, designers, and media agents.
0-5 years of experience
- Administered all aspects of the sports celebrities business
- Promoted the sports celebrity to get back into the public eye
- Communicated with all agents, producers, CPA’s, attorney’s, on his behalf
- Brought me up to speed in reviewing contracts
- Developed and implemented a new website for sports celebrity
- Oversaw running the sports celebrities private life managing the house affairs
- Communicated to me skills in training dogs and the dog world of confirmation, obedience, and agility at a national level.
0-5 years of experience
Provide office support to a busy and dynamic writer/producer, including the assistance with multiple projects, liaising with clients, and website management.
- In charge of the creative design, content, organization, and maintenance of www.astroaria.com resulting from an expert level of computer literacy
- Provide superior copy editing of any website content written by third parties
- Regularly engage, liaise and book appointments with clients and collaborators through a variety of mediums while maintaining privacy and confidentiality
- Proactively provide assistance as needed, using various hardware (i.e. iPhone, iPad, Macbook, PC)
- Maintain the brand image of Gregory Martin, the eldest son of the Beatles producer Sir George Martin
- Develop and execute social media initiatives
6-10 years of experience
Managed estate from in-home office, including maintenance and staff
- Organized tens of thousands of printed and digital photos
- Event planning when requested, including making handcrafted party gifts/games
- Maintained 2-3 of vehicles and occasionally assumed the role as a personal driver
- Ran daily errands: grocery, personal shopping, mail, etc.
- Transferred/dubbed over 1,500 multi-media (ie. VHS, Beta, DV8) formats to digital 40 hours/week for 2 years
- Assisted in designing a 14-piece dining room chair set and settee
- Designed a commissioned 6’H x 12’W framed-art piece for estate
- Small household repairs, including a Miele Coffee System
0-5 years of experience
Direct and coordinate activities of businesses or departments concerned with the production, pricing, sales, or distribution of products.
- Manage staff, preparing work schedules and assigning specific duties.
- Monitor businesses and agencies to ensure that they efficiently and effectively provide needed services while staying within budgetary limits.
- Direct non-merchandising departments of businesses, such as advertising or purchasing.
0-5 years of experience
Provide overall assistance in both professional and private life
- Work in conjunction with manager, publicist, record producers and various personnel at record label, recording studio, and radio and television stations
- Responsible for private guest accommodations at concerts and public appearances
- Access to confidential documents and materials (credit cards, medical records)
- Responsible for maintaining day to day schedule/calendar; scheduling personal appointments
- Prepare travel arrangements including air, hotel and ground
- Coordinate special projects including in home catering services and family vacation
- Maintain off site office including purchasing of computer and peripheral supplies, submit monthly expense report
0-5 years of experience
Assisted in managing complex schedule and meeting requests.
- Arranged business and personal travel (both private and commercial).
- Supervise the work of the accountant and ensure accurate maintenance of the accounts of the incomes received and expenditures made by the celebrity.
- Assist the celebrity in managing the work, meeting job commitments and ensure responsibilities are discharged on time.
0-5 years of experience
Perform duties and discharge responsibilities as and when requested by the celebrity
- Receive calls, emails, letters, proposals, contracts and other forms of correspondence on behalf of the celebrity. Maintain record of each correspondence
- Make travel, food, and accommodations arrangement for business or personal tours
- Manage home and office of the celebrity and maintain orderliness
- Assist the celebrity in managing work, meeting job commitments and ensure responsibilities are discharged on time
- Set up appointments with production house agents, beauty therapists, designers, media agents and other associates as per the needs and demands of the celebrity
- Discuss the offers, opportunities and proposals received by the celebrity. Understand their responses and accordingly sent replies to the concerned agents.
- Supervise the work of the accountant and ensure accurate maintenance of the accounts of the incomes received and expenditures made by the celebrity
- Maintain wardrobe and other relevant accessories, prior to an event
0-5 years of experience
- Handled talent bookings and appearances
- Conducted research & development for Plush Brand
- Increased brand awareness across all social media platforms with significant following
0-5 years of experience
Coordinated travel itinerary
o Booking hotels
o Rental Cars
o Creating Flight Itineraries
o Creating detailed Day-to-day schedules
- Traveled with principal,
- Responsible for business requests (i.e. merchandising) and personal requests (i.e. childcare), and property management.
- Administrative support,
- Managed principal’s schedule for interviews,
- Personal driver for the principal
- Conversational Spanish, relationship based customer service, prompt with time, effective communicator, understanding of musical rock instruments, experienced musical performer
- Software capabilities: Excel, Word, PowerPoint, various POS systems, proficient with social media
0-5 years of experience
- Effectively and efficiently perform duties when requested by the celebrity
- Organize and manage personal calendar and family calendar
- Make appropriate discussions on celebrity’s behalf
0-5 years of experience
- Inbound and Outbound Calls
- Customer Service/Sales
- Management/Time Management
- Word, Excel, PowerPoint, Key Note, Outlook, Spread Sheets, ect
Celebrity Personal Assistant Duties and Responsibilities
No two celebrity personal assistants are exactly alike, as specific skills vary from employer to employer. However, after analyzing online job postings, we identified several core duties and responsibilities common to the job:
Manage Incoming and Outgoing Communication
Celebrity personal assistants make and receive phone calls, send emails, write letters, and post social media updates on behalf of their employer. They play the extremely important role of “gatekeeper” and tightly control who gets access to their celebrity boss.
Oversee Scheduling and Calendar Appointments
Making sure their famous employer’s daily schedule is tightly organized is a key task for celebrity personal assistants. They make appropriate appointments with other media agents, designers, stylists, celebrities, and even family members. Celebrity personal assistants also send critical appointment reminders to make sure their employer is on-schedule.
Event Planning and Coordination
Coordinating logistics for a variety of scenarios such as travel, press appearances, rehearsals, fittings, parties, family vacations, and award shows is common for high-powered celebrity personal assistants. Their employers may also ask them to execute personal and business events that include other hired staff.
Handle Client Representation
Celebrity personal assistants are the “voice” of their clients and must use persuasiveness to meet their boss’s needs. They directly represent their employer’s interests with publicists, news reporters, industry agents, content directors, financial professionals, lawyers, and business managers, on the phone and in person.
Perform Life Maintenance Tasks
Personal assistants complete everyday tasks on behalf of their celebrity employers, such as doing laundry, reading mail, paying bills, grocery shopping, and even dog walking. Household management tasks such as cleaning and cooking can also be requested of them.
Celebrity Personal Assistant Skills and Qualifications
Highly organized people who enjoy juggling multiple hats and persuading others can thrive as celebrity personal assistants. Employers typically seek out candidates with relevant administrative experience and the following skills:
Communication skills
– celebrity personal assistants are specialists in written and verbal interaction. A major part of their job includes communication and coordinating with various individuals that influence or play a part in their employer’s celebrity career
Administration skills
– administrative skills are a must for celebrity personal assistants, who are required to manage their boss’s calendar and quickly shift priorities as needed
Research skills
– celebrity personal assistants are often asked to research and locate contact information, rare gifts, and more. Successful assistants know how to track down hard to find information
Computer skills
– must-have computer skills for celebrity personal assistants include the ability to set up and maintain email accounts, digital calendars, and more
Event planning
– coordinating events, parties, and celebrity gatherings are common requests that celebrity personal assistants receive
Interpersonal skills
– celebrity personality assistants are constantly interacting with people, including their employer, other staff, potential publicists, managers, and more
Physical requirements
– many celebrity personal assistant positions require continuous moving, lifting, and traveling long distances
Celebrity Personal Assistant Education and Training
There is no minimum educational requirement to become a celebrity personal assistant. However, a college degree or a background in sales, communications, or public relations can be helpful. Most employers do not provide on-the-job training and expect assistants to be able to learn quickly on their own.
Celebrity Personal Assistant Salary and Outlook
According to the Bureau of Labor Statistics (BLS), the median annual salary for executive administrative assistants is $57,410. The lowest ten percent of workers get paid less than $35,620, while the highest paid ten percent earn more than $85,280. Due to a variety of factors, such as industry and level of celebrity, the compensation for celebrity personal assistants can differ greatly. According to the Association of Celebrity Assistants, the average annual income for a celebrity personal assistant is approximately $62,000. However, those who work for A-list celebrities can earn anywhere between $120,000 to $150,000 per year. Many celebrity assistant can also receive extra perks such as travel allowances, free cars, concert tickets, VIP access, and end of year cash bonuses that add a significant amount to their pay.
Helpful Resources
We searched the web to find the best industry resources to help you continue exploring a career as a celebrity personal assistant. From thought leaders to industry groups, this list is packed with opportunities to learn, connect, and engage.
Association of Celebrity Personal Assistants (ACPA) this national network of individuals who work with celebrities and other public figures offers valuable professional development programs, events, resources, and job postings to help you break into this unique career.
Be the Ultimate Assistant a must-have insider’s book with real-life tools and advice from a 25+ year industry veteran. Filled with interesting stories and tips to help you shine to a high-powered employer.
New York Celebrity Assistants (NYCA) New York’s premier professional association of personal assistants to celebrities, representing various fields such as film, television, music, philanthropy, fashion, sports, finance, law and politics.
“Inside the Life of a Personal Assistant to the Stars” get an insider’s look into the lives of celebrity personal assistants in this candid interview.
The Personal Assistant Network an online private network designed for current and aspiring personal assistants to connect with like-minded people.
Personal Assistant Tips this website contains a wealth of resources for aspiring celebrity personal assistants, including career tips, articles, and advanced training courses.
The Organized Admin: Leverage Your Unique Organizing Style to Create Systems, Reduce Overwhelm, and Increase Productivity this insightful read will help you learn more effective systems for keeping yourself and your future celebrity boss organized.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
