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Special Events Manager Resume Samples
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6-10 years of experience
Reviewed operating practices and procedures to determine where improvements could be made in areas such as work flow, reporting procedures or expenditures
- Negotiated and maintained long term vendor partnerships resulting in $2.5M in sponsorship
- Implemented customer service program, reducing costs by $40K and improving service levels by 25%
- Created innovative sponsor and fan promotions, while reducing annual expenses by 30%
- Actively pursued new business and community involvement programs resulting in an additional $150K in revenue
- Responsible for all in house inventory; equipment, audiovisual, premium items, employee apparel
0-5 years of experience
Received President’s Achievement Award, granted to one employee annually for outstanding contributions to the organization.
- Coordinated all aspects of fundraising and community visibility events, including developing and managing budgets, soliciting donations, negotiating vendor contracts and securing high-profile speakers.
- Managed flagship fundraising event, a 1,000-person awards luncheon, increasing fundraising revenue for 2006 event by 30% over previous year and surpassing goal by $80,000.
- Produced 16 events annually, increasing events by 60% during tenure with no budgetary increase, and raising $100,000 in additional event revenue.
- Founded Young Professionals Board, consisting of 12 volunteer members, to spearhead fundraising and marketing strategies and diversify fundraising base.
- Conceptualized and implemented Coffee and Conversation event series to increase personal interaction among major donors, prospective donors and the organization’s President in small group settings.
0-5 years of experience
Responsible for booking events nationwide including Corporate and Social Events with traveling to host tradeshows.
- Increased sales by more than 25% within four months and named Top Sales Representative of the Quarter in 2012.
- Grew sales more than $10 million for 2013 fiscal year for Special Events Headquarters.
- Negotiated contracts and managed all aspects of events execution: exhibit coordination, housing agreements, on-site management and technology rental.
0-5 years of experience
Managed all planning, fundraising, stewardship, communication, implementation and logistics for five annual events.
- Responsible for $2.3M annual fundraising (19% of department fundraising goals). Established and managed all
- In 2008 led and implemented inaugural Children’s Holiday Festival project with over 3,000 attendees.
- Led Development and Friends Board members, volunteers and committees in conjunction with the successful
- Partnered with Marketing Coordinator on all marketing and communications even- related materials (print and web).
- Supported all hospital leadership decisions, goals, vision, and mission and promotes diversity and teamwork.
- Managed, coached and mentored the annual giving and event project coordinator; oversaw their production and professional development to achieve a cohesive team and successful events.
0-5 years of experience
Directed and executed the overall management, production, and growth of special events accruing revenue of more than $250,000 to fund athlete events
- Managed event coordination to include expense and revenue data, budget development, sponsorship sales management, marketing material development, purchasing, advance and day-of logistics, compliance, and organization and analysis of information
- Spearheaded committees of 20 or more fellow employees and volunteers to plan event logistics
- Instituted a first year fundraising event hosting over 375 guests and raising $70,000
0-5 years of experience
Lead Event Department operations, including coaching seven event planning professionals and managing a combined budget of $22M. Drive regional integration and marketing communications via digital platforms, social media and traditional channels. Supervise cross-functional event strategy and implementation teams with full accountability for event production, branding, program content, logistics, global policies, vendor engagement and performance metrics.
- Realigned corporate event strategy team objectives by integrating consistent branding across functions, accommodating increased demand for global portfolio of 40+ incentive trips, marketing programs and special events annually and achieved 89% to 94% satisfaction rating for all events.
- Developed and executed integrated event communications and promotional plan for top-producing entrepreneurs through traditional print, social media, blogs, event applications, text messaging and email campaigns with specific focus on mobile optimization to reach diverse target markets.
- Piloted social media initiatives at Amway business conference resulting in 6.7 million impressions and 898 unique visitors exceeding both performance goals by over 500%.
- Mitigated legal risks by directing cross-functional teams in tax, legal, procurement and audit functions to establish robust guidelines for corporate policy, improved financial reporting and budget management.
- Trained and coached associates on event marketing and current best practice methods in event production, ensuring consistency in delivery and bottom line impact.
0-5 years of experience
[company name], Special Events Manager: Responsible for planning, promoting and executing the Fight for Air Climb fundraising event, as well as assisting with the Fight for Air Walk and Oxygen Ball events.
- Grew Climb from start-up event to one of top five Climb events nationwide with the organization.
- Exceeded Climb financial goal by average of 42.5% over three years.
- Increased donations per participant for Climb from $162 to $173.
- Primary contact for Climb 2009 to 2011; primary contact for Walk in 2010.
- Created and maintained Climb website in 2010 as division transitioned from Data Track to Convio platform.
0-5 years of experience
Created advertising and public relations campaigns for local and national corporate, small business and political clientele, developed and produced
six large non-traditional revenue (NTR) events, small promotional events and client for the top revenue-generating NTR business-unit of the region.
- Maintained account portfolio of small business, major local, major national, and political client.
- Maximized the company’s revenue by increasing billing and producing positive results in campaigns.
- Created and implemented promotional campaigns to support traditional advertising and increase value in both Clear Channel’s properties and radio, as a medium.
- Designed physical layouts and logistics planning of NTR events serving over 65,000 patrons annually.
- Managed promotional campaigns for Clear Channel NTR partnered events.
- Generated new business through networking, community involvement and research.
0-5 years of experience
Innovatively created a guest experience that placed our property above all others.
- Oversaw a 6 million dollar budget with multiple accounts.
- Handled all hotel, transportation, and food and beverage needs for entertainment.
- Successfully organized multiple outdoor festivals for a variety of demographics.
- Managed events of the top 20 players to over 3,000 guests.
0-5 years of experience
Developed strategic partnerships and corporate sponsorship opportunities for the publication.
- Managed overall planning of special events (including logistics, budget, sponsorship, promotions and marketing) which were attended by noted celebrities and political dignitaries.
- Co-managed the development of the website, produced content for the magazine’s newsletter and coordinated the media strategy with the press director.
- Arranged and booked celebrities for interviews and feature stories.
- Developed the magazine’s marketing plan and brand imaging; after implementation the magazine received a 50% increase in subscriptions and event attendance.
0-5 years of experience
- Managed and executed Annual Fund campaign, Art Auction and Tasting Event including the development of all materials, organization of related meetings and events and solicitation of unrestricted gifts and donations.
- Supervised efforts of 16 Annual Fund and 40 Art Auction and Tasting Event volunteers, providing support for solicitations and acknowledgments as necessary.
- Coordinated solicitations of over 200 artists and vendors for the Art Auction and 100 vendors for the Tasting Event; researched and located new vendors as necessary.
- Managed all logistics leading up to and associated with the events; coordinate and schedule vendors, donors and volunteers.
- Ran detailed financial reports and analysis, including updated gift, donor and solicitor reports on Senior Systems.
- Surpassed budgeted Annual Fund goal of $800,000 by 5%, raising $838,000; Raised $150,000 through Art Auction and Tasting Event.
0-5 years of experience
Plan, implement, and execute major branded events over the course of the year in major markets
- Create viable event marketing plans around each event to meet and exceed budget expectations via social media, direct marketing, ad campaigns and public relations efforts
- Manage internal and external relationships with staff, volunteers, vendors, corporate sponsors and major donors
- Oversee design, feel and messaging of each major event across all channels to ensure consistency
- Consistently increased attendee perceived ROI year over year across all branded events
- Produced the most successful [company name] Media Awards season in the history of the organization, increasing net revenue by 70% and ticket sales by 250% over the previous year
0-5 years of experience
Sold, planned, attended, and supervised all non-wedding events – more than 150 per year
- Exceeded sales goal of one million dollars every year for the past four years
- Provided clients with budget guidance, menu creation, floor plan development, vendor coordination, and payment processing
- Sought feedback after all events to be incorporated into future events
6-10 years of experience
Reviewed operating practices and procedures to determine where improvements could be made in areas such as work flow, reporting procedures, or expenditures.
- Implemented customer service program that reduced costs by $40K and improved
- Created innovative sponsor and fan promotions, while reducing the annual expenses by 30%.
- Actively pursued new business and community involvement programs resulting in an
- Negotiated several long term vendor and partner agreements resulting in $500K
- Responsible for all in house inventory: Merchandise/Employee Uniforms and
- Initiated program that standardized employee training and led to increase in customer
0-5 years of experience
Managed all aspects of zoo special events from planning through implementation and conclusion/review.
- Executed all events to maximize the guest experience and grow potential audiences to result in increased revenue for zoo operations.
- Developed, reviewed, and approved special events budget. Analyzed monthly budget reports to ensure accuracy and work within budget guidelines for each event.
- Collaborated with Marketing/PR department on event promotions and marketing tactics.
- Fostered good relations and maintained communication with event sponsors and partners.
0-5 years of experience
Integral in execution of the Annual Meeting Dinner and Annual Donor Appreciation Concert
- Instrumental in creation & execution of overarching theme
- Assisted with all event logistics including, planning, set up, and execution
- Utilized computer database to confirm reservations and distribute over 1,000 concert tickets
- Prepared venue for 1,000+ donors, creating favorable conditions for Annual Donor Appreciation Concert
- Aided in concert and post-concert reception execution, improving donor morale conducive for future contributions
- Created and maintained beneficial relationship with special events manager and other executive directors for future networking and employment opportunities
0-5 years of experience
Acted as liaison between the [company name] and community volunteers to ensure that all aspects of each event follow the [company name]’s Rules and Guidelines including risk management, budget management, volunteer management and timeline management.
- Recruited community members of influence and affluence to form a volunteer leadership board for project execution, budget planning and fundraising.
- Managed multiple fundraising and mission projects at one time with fundraising goals of $100,000 or more for each event.
- Negotiated with vendors, volunteers and companies to ensure the most beneficial outcome for the [company name]’s overall goals.
- Presented the [company name]’s overall goals and mission, as well as the goals for each individual project to various groups and at different gatherings throughout the community to spread awareness and gain support for the [company name]’s mission.
- Utilized and managed event guests and donations using [company name]’s CRM and event management software.
10+ years of experience
Coordinated and managed all catering and food services for this private club’s yearly scheduled events which included galley/restaurant service, snack bar/cafe and vending operations.
- Successfully planned and implemented full service dining (a first at this club). This included recruiting, hiring and training of approx. 12-20 FOH and BOH staff with a payroll range of $900- $1,500.
- Planned, supervised and executed multiple social and corporate events from 50-400 guests both on and off the club premises including residential, boats, parks
- Cultivated and maintained corporate sector events and meetings managing private room set ups, meals, beverages/snacks, happy hour events, corporate dinners
- Arranged for and provided special event/meeting requirements such as: audio/visual, transportation, equipment rentals, outside staffing and entertainment.
0-5 years of experience
Responsible for all aspects of special events including forecasting, budgeting, staffing and execution.
- Directly responsible for marketing, selling and management of event sponsorships.
- Managed events with direct emphasis on growing revenue and minimizing expenses. Collaborated with entire
- Responsible for various event duties including invitation development and mailing, catering, audio visual, décor,
- Responsible for the supervision of all staff for the special events department including setting objectives and goals, mentoring, motivating, reviewing performance and recommending responsibilities and salary structure.
- Developed and maintained relationships with sponsors, vendors, hospitality contacts and other industry
0-5 years of experience
Planned, coordinated, supervised and executed parties, tours, corporate functions, special events and festivals hosted at [company name]. Maintained tour and event schedule and implement systems to maintain organization. Trained staff to understand proper information regarding various functions and to make reservations. Provided superior, professional sales and service to customers.
Maintained marketing lists to expand customer loyalty.
- Assisted in coordination of Peach Festival and two separate Pancake Breakfasts which served over 500 guests.
- Executed Customer Appreciation weekend, managing staff implementation of games, activities and food services.
- Manage up to 12 events in a given day including festivals, parties and weddings.
- Utilized exceptional communication, organization and people skills to provide a high quality
0-5 years of experience
Responsible for all correspondence between [company name] and current or potential clients
- Scheduled and execution of tours, contract meetings and events
- Accountable as the Event Producer for all events in the space; coordinating with clients and their vendors
- Managed all payments from clients, partners, and vendors
- Developed social media aspect to further our reach in acquiring future clients and inspiring current ones
0-5 years of experience
- Organization of on-site venue demonstrations, managed events from conception to execution also providing on-site management.
- Contracting venue rentals and contractual payment agreements.
- Organized musical concerts, magazine release parties, corporate holiday parties, award banquets, comedy shows, etc.
- Hired, trained and supervised staffs up of 40 people, delegating task to ensure highest levels of customer service & productivity.
- Writing of proposal packages to potential sponsors for selected events.
- Executed promotional presentations for selected events.
0-5 years of experience
Responsible for solicitation and materializing of Catering Sales; responsible for booking and servicing catering events, marketing and community relations
- Maintained and achieved quarterly sales goals of $195,000
- Specialize in Armenian, Persian, Indian and Kosher weddings and outside catering packages
- Worked with Special Events Director, Executive Chef, Director of Banquets, and Director of Sales and Marketing to establish profitable catering menus that meet the client’s social and corporate needs
- Trained, supervised and delegated responsibilities to the assistants
- Worked closely with clients to establish a relationship and reassure client satisfaction and ultimately returned business
- Self efficient in drafting contracts, detailing events and creating Banquet Event Orders and Banquet Checks
0-5 years of experience
Responsible for the management of Major Gifts totaling more than $4 million annually.
- Instrumental in re-engaging former donors with agency.
- Formulated development strategy for revenue generation; long and short term planning.
- Personally account managed 178 donors.
- Event management of key agency events; especially major donor cultivation events.
0-5 years of experience
Responsible for all general event operations including: planning, contract negotiations, staffing, event registration, and vendor payments.
- Liaised with promotion companies and vendors on strategies to drive event attendance and revenue from new events and products.
- Established integrative human resource protocols, including: scheduling, payroll, and general administration tasks.
- Designed electronic promotional materials and event collateral for special and ongoing events.
- Created campaigns using popular social media platforms including Facebook, Pinterest, Twitter and Foursquare.
- Used Constant Contact email marketing and crowdsourcing methods to develop integrative email lists and large mailings to promote all restaurant activities and specials.
- Interacted with vendors and guests on a daily basis thereby establishing strong and positive relations.
0-5 years of experience
- Prepared detailed work plan for all aspects of annual gala, golf tournament, business networking events and large receptions.
- Served as chair to volunteer committees for fundraising, exhibition and gala through scheduled meetings and ongoing communication.
- Responsible for achieving fundraising goals related to special events.
- Managed development of event promotional material.
- Arranged contracts for outside services when necessary for events.
- Arranged and prepared contracts for onsite events held at museum.
0-5 years of experience
- Created campaigns and opportunities to increase membership and sponsorships
- Developed marketing and promotional materials
- Coordinated and managed all agency special events
- Supervised staff and volunteers relating to each event
- Worked closely with marketing company to design and maintain website
Event Planning Cover Letter Examples
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Special Events Manager
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
