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0-5 years of experience
Promoted from Server to Banquet Coordinator to Manager based on exemplary job performance.
- Planned and executed detailed events while supervising staff
- Scheduled daily catering orders and banquet event proposals
- Ordered supplies including linen and event rentals
- Determined appropriate staffing levels, room assignments, décor and enhancements
- Organized appropriate and timely set up of all functions and meetings
0-5 years of experience
- Provided administrative and general support to both the sales and catering team in a variety of activities including meetings and banquet related functions
- Ensured effective communication of client needs from catering to appropriate operational departments
- Resolved complaints and concerns in courteous and friendly manner, focusing on customer service needs and interest
- Responsible for the set up and break down of all assigned events
- Dramatically improved and maintained high customer service scores through the implementation of proactive, customer-oriented sales and service techniques
0-5 years of experience
- Organized and directed banquets for 10 to 150 guests
- Built business with current members and cultivated new clients through relationship building and client services
- Developed training material for instruction and trained new servers
- Managed customer and employee service issues
- Created contracts and banquet event orders per customer specifications and inquiries
0-5 years of experience
- Hired and trained 10 new employees at beginning of each season and 15 throughout the summers as needed.
- Placed orders for the restaurants and banquets including food, beer, liquor, cleaning supplies and linens.
- Planned specials for league nights three days a week. Evaluate how well the specials were selling and created different specials if needed.
- Assumed full responsibility for all events including golf tournament receptions, weddings, anniversary parties, graduation parties and groomsmen dinners.
- Designed, planned and executed details specific to each event.
- Supervised all event and restaurant staff
6-10 years of experience
- Supervised and coordinated activities of kitchen and dining-room workers during banquet to ensure that food was served promptly.
- Consulted with manager on such items as serving arrangements and additional employees and equipment needed.
- Oversee food being served to ensure that it is correctly garnished and arranged on plates.
- Requisitioned table linen, china, glassware and silverware.
- Supervised and trained temporary banquet employees.
- Served foods and beverages to guests.
0-5 years of experience
- Promoted to Banquet Coordinator Assistant after three months of employment due to successful performance throughout banquet coordinating summer internship.
- Coordinated 20+ events throughout the three banquet spaces at [company name] such as weddings, reunions, and corporate meetings ensuring that each client’s requests are met.
- Communicate all event details with banquet chefs, banquet servers, as well as managers to ensure a successful experience at the brewery.
- Maintain office organization with weekly reports, daily sales spread sheets, email, and filing.
- Utilize the program Total Party Planner to organize events as well as Aloha P.O.S. system for billing.
6-10 years of experience
Assistance in the operations of an 80,000 sq foot meeting space: including staffing, event set up/diagrams, ordering of extraordinary items.
- Manage procurement of non perishable F & B with an average monthly budget of $80,000.
- Constructed current inventory system to track breakage and loss for the F&B department. (high user of Excel)
- Developed current system for tracking gratuity, hourly and take home income for each banquet associate within the gratuity pool.
- Research and create proposals for the capital expenditures budget for owners’ approval.
- Hired and manage 80 on call associates for the banquet department. Scheduling and payroll of all banquet associates.
- Experience with union contracts and labor laws.
- Maintain the companies brand standards with menu and brand imaging using Illustrator, Photoshop and PageMaker.
0-5 years of experience
Constructed weekly schedule of full-time/part-time banquet servers.
- Adhered to Union Contract and guidelines throughout scheduling procedures.
- Managed and updated server’s schedule on a day-to-day basis as a result of guarantee
- Resolved scheduling disagreements or concerns from employees in a patient and timely
- Verified attendance, hours worked, and wage adjustments of banquet employees.
0-5 years of experience
Assisting Banquet Director in the planning, set up and execution of daily and future business events
- Responsible for multitasking at multiple events and daily operations (up to 6 at one time)
- Providing service that exceeds customer expectations in a prestigious 5 star hotel
- Communicate and collaborate with a variety of departments within the hotel operation
6-10 years of experience
Inspect event facilities to ensure that they conform to customer requirements.
- Hire, train, and supervise support staff required for events.
- Monitor event activities up to 250 people to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
- Fostering client relations and generate proposals and contracts for services.
0-5 years of experience
- Met with prospective clients to plan events
- Developed menus for private parties
- Oversaw running of events
- Collaborated with florists, Deejays and other event supply vendors
- Developed positive, long-lasting relationships with customers
0-5 years of experience
- Opened hotel and trained a department with 100% inexperienced banquet staff
- Managed the set-up and implementation of all banquet functions
- Interacted with clients to ensure all events anticipated and exceeded guest expectations
- Generated daily guest billing for catering and finance departments
- Managed payroll and scheduling to meet business demands and budgets
- Implemented team meetings and incentives to retain and develop key employees
- Monitored employee development to meet company standard
0-5 years of experience
Plan, manage, organize, promote, implement and evaluate activities and duties that are a part of the Catering venue
- Keep track of event finances including initial deposits, due payments and final balances
- Coordinate appointments and visits to see the venue, and scheduling of events on the calendar
- Prepare contracts and production sheets for events as requested
- Propose new ideas at weekly sales meetings to improve the event planning and implementation process
0-5 years of experience
- Overseen food, beverages and entertainment events held at [company name]. Supervised and planned luncheons, award presentations, and wedding receptions.
- Demonstrate good organizational, leadership and relational skills
- Stay up to date on [company name] offers and services to better serve potential clients and advise and make recommendations based on client’s desires.
- Shows skills in organization making sure events do not lack any provisions required for smooth operation.
10+ years of experience
- Lead teams of twenty people in a fast paced environment
- Keeping customer’s needs at the highest priority
- Planning, coordinating and making arrangements for business related meetings/events
- Adapting to quickly changing circumstances while simultaneously handling multiple tasks
0-5 years of experience
- Planning, coordinating, and executing various events for groups from 10-80 people.
- Create Banquet Event Orders for each event to ensure all needs and dieting specifications are made known to the Executive Chef and General Manager
- Serve food in a timely and professional manner to ensure guest satisfaction
- Control keys to the restaurant and accompanying opening duties such as, counting safe, daily checklist, and ensuring the restaurant is up to company standards
- Supervise shifts and handle guest comments and concerns.
6-10 years of experience
- Responsible for banquet room set-up and décor to impress clients
- Brief event staff on client’s expectations, ensuring customer satisfaction
- Liaison between clients, culinary and service personnel enabling seamless service.
- Create signature beverages for each event to create a memorable experience
- Display expert carving skills, precise culinary techniques on food action stations; omelets, risotto, waffles, ice cream sundae bar, and pasta to delight guests.
0-5 years of experience
Coordinate and assist with the setup, cleanup, and tear down of banquet hall with tables, chairs, linen, silverware, and centerpieces.
- Coordinate and assist with prep work (preparing food in advance, cutting vegetables, preparing appetizers)
- Coordinate and assist with the seating, greeting, and other guest-related items (i.e. name tags, gifts, etc.)
- Coordinate and assist wait staff with serving appetizers, entrees, desserts, and beverages
0-5 years of experience
Orchestrate and execute events with attendance in excess of 350 people.
- Serve as primary point of contact in assisting clients in planning such events as weddings, parties and benefits.
- Promote sales of food, beverages, and in-house services to optimize return for each event.
- Advised clients on optimum strategies to meet/exceed benefit fundraising goals and/or party event
10+ years of experience
Maintain the scheduling and marketing of the banquets, and hall rentals.
- Complete contracts, menu selections, banquet set-up and clean-up for event.
- Oversee the ordering and purchasing of food and kitchen coordination.
- Food preparation.
- Manage kitchen staff and servers.
- Inventory of supplies.
- Billing and payment of the events.
- Current ServSafe Certification.
0-5 years of experience
- Manage event information, coordinate event functions and supervise patron services for all banquet, meetings, presentations and party events.
- Gather accurate event information, ensure that event setups are accurate for events.
- Communicate and advance all event information to appropriate staff and mangers.
- Manage event contracts including the timely issuance of contracts, estimates, event profiles, and post event summaries.
- Participate in development of annual budgets; monitor and manage on-going event services expenses within budget.
- Maintain ongoing relationships and communication with clients and outside contract services for positive image.
0-5 years of experience
- Secure venues; handle contracts with venues and other vendors; create schedules
- Guarantee placement of food, audio-visual aids, schedules and merchandise
- Responsible for accommodating all guests at a function while circulating the room
- Set up for events, carry trays, serve guests
- Open new accounts and advertisements
0-5 years of experience
Responsible for organizing Personal and Corporate Reservations
- Possess separate individual company phone and reservation ledger
- Conduct private meetings to arrange outside company parties
- Create a pleasant, professional, and comfortable atmosphere for new clientele
0-5 years of experience
Booking facility for upcoming events
- Strong verbal communication with clients/Staff
- Interacting with a wide rang of people
- Develop contracts for individual events
- Bill and receive monies from clients
- Supervising the work of all staff/Hiring staff
0-5 years of experience
- Responsible for going over contracts with our clients to ensure that all of their needs are met.
- Set up and oversee Banquets
- Responsible for making sure the facility meets health standard inspections, placing orders, stock and receive food supplies and equipment.
- Sanitize food preparation areas, cooking surfaces, and utensils.
- Maintain workstations and display cases.
- Greet, serve, and accommodate individual customers with confidence and respect.
- Prepare special requests while accurately fulfilling orders.
0-5 years of experience
- Corresponded both directly and as a liaison with third parties to coordinate private banquets, events and meetings, and handled sensitive information with discretion
- Operated social media on a weekly basis
- Acted as event planner for weddings, graduations, political meetings, etc
0-5 years of experience
- Corresponded both directly and as a liaison with third parties to book private banquets, events and meetings, and handled sensitive information with discretion
- Operated social media on a weekly basis
- Acted as event planner for weddings, graduations, political meetings, etc
6-10 years of experience
- In charge of overseeing all aspects of event
- Coordinate Wait staff and Bartending Staff
- Liaise with the customer to assure all expectations relevant to the event were met
- Server; Bartender
0-5 years of experience
- Execute payroll for all full-time, part-time and on call banquet staff
- Manage linen orders for all banquet meetings/conferences/events
- Supervise events when needed
0-5 years of experience
- Execute payroll for all full-time, part-time and on call banquet staff
- Manage linen orders for all banquet meetings/conferences/events
- Supervise events
6-10 years of experience
- Recruiting and organizing volunteers for all events, games and trips.
- Soliciting donations from local businesses for the Silent Auction and Dinner, including phone calls and door to door.
- Working with a student committee to plan and organize the end of year banquet, including working with facility management to coordinate use and access as well as floor plans and setup, price comparing and purchasing of materials for décor, designing certificates and tickets and setting up photography area.
0-5 years of experience
- Responsible for arranging travel and hotel stays for V.I.P.s and Responsible for booking meetings, seminars, conferences of 200 people or less and booking guest rooms of 10 to 75 room nights for the Corporate, Government, and SMERF (social, military, educational, religious, fraternal)
- Negotiating and completing contracts and banquet event orders. Prospecting new catering and corporate business using a wide variety of methods including phone calls, outside sales calls, trade shows, attending community functions, blitzes, and internet prospecting.
- Multi-task in a fast-paced sales office. Work closely and assist with reservations, front desk, banquets, accounting, and upper management
Banquet Coordinator Duties and Responsibilities
Banquet coordinators work for a variety of different industries. Specific duties and responsibilities may vary depending on the individual event, but there are several core tasks associated with the job, including:
Meet with Clients Banquet coordinators are responsible for meeting with potential and current clients to identify the client’s desires for the event. They provide information to the clients about the services the company provides, and help clients make the appropriate decisions based on the estimated size of the event.
Identify and Book Venues After the banquet coordinator has determined the client’s needs, they research, identify, and book the appropriate venue. This process includes traveling to different venues and speaking with venue managers to determine if the location would be a good fit.
Supervise Event Setup Before the event starts—usually the day of or the day before—banquet coordinators supervise the setup process for the event at the chosen venue. This includes organizing seating arrangements, ensuring food and drink is easily accessible, and overseeing the technical setup for sound and microphone systems.
Oversee Event Execution Once the event starts, the banquet coordinator oversees the entire execution. They mostly focus on the delivery of the food and drink, ensuring it is delivered on time and to the satisfaction of the client.
Evaluate Event Success After the event has ended, banquet coordinators evaluate the overall success of the event. If there were any problems with the event, banquet coordinators speak to the appropriate facilities coordinators and clients to ensure reparations are made, as necessary. This may also include reporting the results to the banquet coordinator’s supervisor.
Banquet Coordinator Skills and Qualifications
Banquet coordinators are highly organized, and they can multi-task with ease. They also perform well under high levels of stress. Employers prefer to hire banquet coordinators who have previous event management experiences with a bachelor’s degree in hospitality or business management. Employers also hire candidates who possess and demonstrate the following skills and qualifications:
- Sales and marketing – banquet coordinators are skilled marketers. They know what services their employers offer and can accurately speak to those services and sell them to their potential clients.
- Event planning experience – successful banquet coordinators have previous event planning experience. This previous experience helps them stay organized and know how to handle different situations.
- Leadership and management skills – banquet coordinators often work with a team of different people, and they are skilled at leading teams. They know how to manage conflict to ensure everything stays on track.
- Negotiation skills – banquet coordinators are skilled negotiators. They know how to get the best price from vendors to ensure the client stays on budget.
- Communication skills – most of the banquet coordinator’s time is spent communicating with clients, vendors, and event staff. As such, they are skilled communicators, especially in person, verbal communication.
Banquet Coordinator Education and Training
Employers typically hire banquet coordinators who have a bachelor’s degree in hospitality or business management. They also look for candidates who have at least one or two years of experience. Some banquet coordinators may need additional certifications, especially in the food handling industry. Once hired, a new banquet coordinator will also usually undergo position-specific training to learn about the company’s current and potential clients, along with the company’s standard operating procedures.
Banquet Coordinator Salary and Outlook
According to the Bureau of Labor Statistics (BLS), banquet coordinators—listed under the Meeting, Convention, and Event Planners category—make an average of $47,350 per year. Those in the lowest 10% may make lower than $25,670 per year, while those in the highest 10% may make more than $83,030 per year. Banquet coordinators typically receive standard benefits from their employers, such as health insurance and paid time off. They may also receive performance-based pay raises and bonuses that depend on client satisfaction. The BLS reports that the Meeting, Convention, and Event Planners category will experience an 11% growth through 2026. This faster-than-average growth can be attributed to the increasing desire of corporations and other large businesses to hold formal events for their employees.
Helpful Resources
Read through our list of helpful resources to learn more about becoming a banquet coordinator and the responsibilities that fall under the role:
Event Planning Blueprint Blog – This blog is clean and modern, and it offers a lot of insight into the life of an event planner. The blog covers topics such as whether an event planner certification is necessary and how to pick the right venue. If you’re looking for more personal insight into the world of a banquet coordinator, this is a good place to start.
Event Manager Blog – Another blog that holds a lot of value for banquet coordinators, the Event Manager Blog focuses on how-to articles, trends and event ideas, and event technology. This is a one-stop shop for all your banquet coordinator needs.
Remarkable Banquet Service – This book is a modern reference guide to planning banquets and it serves as a helpful resource for anyone looking to become a banquet coordinator. It outlines step-by-step techniques that you can follow to become successful in setting up buffets, clearing tables, and creating memorable events. This is a resource you can use throughout your career.
Meeting and Event Planning For Dummies – This book from the popular For Dummies series provides a step-by-step guide to planning a successful event, including catering and banquets. The book covers even the littlest details to help you learn about the overall process of planning a banquet.
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Banquet Coordinator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
