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Event Project Manager Resume Samples
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6-10 years of experience
Managed a buzzing team of contract event planners on our annual 2,000 person b2b user conference
- Oversaw all stages of the event life cycle, from strategic planning, vendor negotiations, staffing, and reconciliation
- Created event marketing and communication plans for meetings, user conferences, and incentives
- Partnered with corporate communications and consumer marketing to ensure messaging was creative and consistent
- Managed $5 million annual budget forecasts and billing reconciliation
0-5 years of experience
Responsible for overseeing, organizing all aspects of conference/event planning.
- Filled open positions on the committee, acted as committee liaison, facilitating communication between all committees.
- Created and managed 25k conference budget, fundraising initiatives, developed workshop ideas, contacted and secured speaker/ presenters.
- Managed first profitable conference raising over 6k revenue.
- Responsible for meal planning and entertainment.
- Created/designed and worked with the printer for all published materials including signage and brochures.
0-5 years of experience
Managed all aspects of the event including: site surveys, feasibility studies, logistical arrangements and on- site management
- Coordinated and oversaw pre and post event logistics schedule during US Open of Surfing at 3rd party
- Assisted with contract negotiations and proposals with all vendors and suppliers for Red Bull supported
- Created and managed all Red Bull event infrastructure branding plans at all the 3rd party supported events
0-5 years of experience
Supported internal and external company events including projects related to pre-event marketing campaigns, onsite event support and post event analysis.
- Managed communication to over 200 session developers and speakers to ensure all action items and deadlines are met for a successful corporate event.
- Managed marketing content and ensured data integrity for the internal and customer-facing event websites, as well as printed materials such as signage, show guides and program of events.
- Managed giveaways and worked closely with 3rd party vendors on the design and orders of gifts.
- Provided onsite support for Cisco’s world-class events.
0-5 years of experience
Developed, produced and delivered three editions of Shanghai International Beer Festival, the biggest
International beer festival in China.
- Established and maintained client and suppliers relationship, managed operational and administrative functions to ensure events are delivered efficiently.
- Designed and managed social media promotion plan and promotional material
- Organized press conferences and ran PR campaigns
0-5 years of experience
Annually managed 25-35 domestic and international trade shows.
- Prepared budget estimates for all shows.
- Developed and managed schedules, monitored/tracked tasks, managed risks, coordinated resources, managed external vendors, oversaw installation and dismantle activities and managed the tradeshow budget.
- Addressed scope changes and minimized the impact of such changes as relates to schedules, budget and risk.
- Initiated process improvements by creating workflows, interviewing stakeholders, identifying unstructured procedures and recommending approaches to strengthen the processes.
6-10 years of experience
Negotiated, planned and executed a wide variety of events from high level executive leadership meetings to large scale customer events across the world
- Managed event logistics around key company customer facing events that included site selection, meeting space allocation, AV requirements, registration and hotel sleeping rooms. The 1200 plus attendees included press, speakers, technology partners and customers
- Executed multiple international executive leadership programs that included site selection, hotel logistics, cultural events, transportation, tours and gifts, etc. Required interaction with global vendors and international participants.
- Developed and managed budgets up to
0-5 years of experience
- Facilitated sales order management for Global Market Segments, Education and Independent Software Vendors (ISVs).
- Monitored and allocated market segments’ HW and SW inventory in excess of over $500k.
- Planned, coordinated, and managed staging and delivery of equipment for Education’s and ISV’s market trade shows.
- Provided project management for special projects including ISV beta test programs.
- Interfaced with all market segment managers and ISVs for special sales projects and demonstrations.
- Created, planned and implemented department projects, events, and offsites.
0-5 years of experience
Orchestrated a variety of high profile live events for a diverse client base.
- Managed third party vendors and union employees through set-up/tear down of event
- Lead sponsorship fulfillment efforts by coordinating with internal departments to ensure deliverables.
- Responsible and accountable for the management of multiple client projects, deliverables, production, and implementation, while maintaining minimum profit margin of 40%.
- Increase company growth by 10%, by securing new accounts.
- Ensure and maintain the integrity of client’s brand and guarantee their project is delivered with the highest level of quality and customer service, while working within budget parameters and project deadlines.
6-10 years of experience
- Negotiated, planned and executed a wide variety of events from high level executive leadership meetings to large scale customer events. Averaged 2-3 per month at end of tenure with 10-15 per month at the beginning. Policy changes allowed team to be more focused on strategic events. Attendance would range from a team off-site of 10 to a customer facing event of 1500 including staging, AV, workshops, collateral, hotel rooms, catering & meeting space
- Developed and managed budgets up to $500,000
- Managed event logistics around key company wide, customer facing events that included site selection, meeting space allocation, AV requirements, registration and hotel sleeping rooms. The 1200+ attendees included press, speakers, technology partners and customers
- Developed & executed multiple international executive development programs that included site selection, hotel logistics, cultural events, transportation, tours and gifts, etc. Required interaction with global vendors, international participants and C-level executives
6-10 years of experience
- Served as lead community outreach and volunteer manager for over twenty large scale athletic events, including the Chicago Triathlon, LT TRI Dallas, and Chicago Spring Half Marathon
- Managed thousands of event volunteers and coordinated with staff to ensure a flawless event experience
- Coordinated event activation with various levels of event producers including: volunteer group leaders, production and sponsorship teams, entertainers, exhibitor services and event vendors
- Developed and managed relationships with all levels of event stakeholders: including community organizers, event coordinators, volunteer group leaders and event staff
- Managed large-scale event communication plans and content including: volunteer newsletters and recruitment campaigns, event guides, social media outreach, and event emergency guidelines
10+ years of experience
Orchestrated the planning and execution of a year-long calendar of events to include monthly dinner meetings, owner workshops, annual convention, golf tournaments, holiday events, and fundraisers.
- Created, developed and distributed registration materials while engaging in extensive outreach efforts to secure sponsorship.
- Effectively managed the full spectrum of event management responsibilities, including venue contracts, menu planning, guest speakers, audio/visual requirements, and entertainment.
- Leveraged superior creative ability to design registration packets, banners, signs, and other marketing collateral to capture the interest of prospective clients and elevate brand awareness.
- Cultivated and maintained strong relationships with member corporations while engaging in efforts to attract prospective members. Produced and distributed the annual membership roster while overseeing the collection of annual membership dues.
0-5 years of experience
Responsible for marketing, sales, and customer service of custom signage to retail and private businesses.
- Day to day management of accounts and client interaction, project oversight, purchasing, and contracting.
- Increased sales amounts each year while working to reduce cost, maximizing profits for company.
- Accountable for budget tracking on each account with detailed spreadsheets and cost tracking software.
- Negotiation of contracts with contractors, vendors, and staffing agencies.
10+ years of experience
- Orchestrated the planning and execution of a year-long calendar of events to include monthly dinner meetings, owner workshops, annual convention, golf tournaments, holiday events, and fundraisers.
- Created, developed and distributed registration materials while engaging in extensive outreach efforts to secure sponsorship.
- Effectively managed the full spectrum of event management responsibilities, including venue contracts, menu planning, guest speakers, audio/visual requirements, and entertainment.
- Leveraged superior creative ability to design registration packets, banners, signs, and other marketing collateral to capture the interest of prospective clients and elevate brand awareness.
- Cultivated and maintained strong relationships with member corporations while engaging in efforts to attract prospective members. Produced and distributed the annual membership roster while overseeing the collection of annual membership dues.
0-5 years of experience
- Directed and supported team of 25 Microsoft employees and 6 vendor companies in execution of 4-day Tier 1 event for 3,000 employees. Oversaw planning and day-to-day work of 15 event subsets including Budget, A/V and Network, Speaker Management, Venue Management, and Transportation.
- Created new Microsoft event, from building budgets, scouting venues and securing vendors for registration, through coordinating floorplans and logistics, content and speakers, ancillary events, F&B, Network and A/V for 1,000 external attendees.
- Established and maintained event budget of $2.6 Million dollars, from budget conception and vendor estimates, through PO creation and end-of-event budget reconciliation using Microsoft internal tools.
0-5 years of experience
- Directed and coordinated the activities of the business including FOH, BOH and catering staff.
- Negotiated contracts with clients and provided catering solutions based on SOW.
- Formulated financial spreadsheets to track cost, increase net profit and drive staffing based off revenue metrics.
0-5 years of experience
Manage logistics tracking, including all travel needs, and connections with event consulting groups
- Point of contact for all parties involved with national bus tour, including field team, communities on climate, and local organizers on the ground
- Administer master bus schedule, as well as daily and future day’s events and timelines
- Plan and execute all events and special projects for the campaign while working with closely with vendors
0-5 years of experience
Responsible for academic advising and recruiting qualified students into degree programs
- Evaluating student transcripts and documents and making recommendations
- Responsible for participating in and organizing of open houses
- Coordinating marketing events, acting as the primary community liaison for business development and conducting marketing research to choose which markets to invest in.
- Delivering presentations to business entities such as the Greater Dallas Chamber of Commerce and other educational institutions
- Organizing events to promote [company name] in the community
- Ensuring that monthly application goals and start plans are met
6-10 years of experience
- Develop, manage, plan and execute of all Red Capital Group’s corporate conferences and events from start to finish with individual budgets up to $300K and annual budgets up to $800K.
- Collaborate with designers, marketing experts, copywriters and external vendors on every aspect of each project or event including email marketing, artwork design, event schedules, logistics, client communication, etc.
- Monitor workflow calendar and deadlines by setting milestones and priorities for the scope of each project or event.
- Communicate all details, progress and logistics for each project or event to the Company, senior leadership and external clients.
- Report metrics to business line leaders and senior management to determine the success of each event and ROI.
- Maintain and organize corporate conference schedule for all attending and exhibiting trade shows.
- Managed and planned successful client events to Deer Valley Ski Resort and the David Leadbetter Golf Academy.
- Directed and organized RED’s 10th Anniversary Party, Firm Wide Meeting and annual Holiday Party for all 225 employees.
- Developed a conference and event tracking system to manage all events where RED is visible and track and report expenses to senior management.
0-5 years of experience
Focus on project management and promotional tasks
- Assist in the overall execution of premiere events and concerts produced by [company name]
- Assure that every team member is efficiently and effectively executing their assigned tasks and duties
- Arrange meetings, manage documents, and send task related follow up emails to team members
- Design and implement efforts to publicize and promote events
- Promote events via social media, word-of-mouth, and flyer distribution
6-10 years of experience
- Produced large corporate events from start to finish.
- Determined equipment and crew staffing to meet client’s needs.
- Onsite coordination of equipment setup / strike and crew management.
- Audio visual equipment setup, maintenance, and operation.
0-5 years of experience
- Create and develop from start to finish, event branding, marketing, budget, registration, and technology to meet needs of each specific 24-hour endurance sporting event.
- Attracted and managed corporate sponsorship’s to meet target fundraising goals.
- Create relationships and maintain communication with vendors, sponsors, venues, participants, donors, and volunteers throughout event management.
- Produce and maintain marketing and social media for events.
- Acquire swag, catering, entertainment, silent auction, and raffle items from local and national sponsors and clients.
- Create merchandise to build event brands for online and event sales.
0-5 years of experience
- Provide on-site oversight of registration, logistical, staffing, and hospitality aspects for 22 events annually, totaling 60,000+ attendees/participants.
- Consult with clients on all aspects of event projects including site procurement, marketing plans, event logistics, staffing, site layout, equipment needs, permitting, registration, timelines, and sponsorship implementation.
- Devise e-blasts and correspond to communications with 45,000+ J.P. Morgan Corporate Challenge participants in NYC and Buffalo markets.
- Utilize custom registration system to successfully manage registrations of 45,000+ Corporate Challenge registrants.
- Built and maintain a website for the Verizon Corporate Classic which sells out to a crowd of 5,000 participants annually.
- Implemented Chase Bank’s interactive sports marketing campaign on-site at the US Tennis Open in NYC with a team of 25 staff.
- Built websites and developed marketing campaigns for two startup events that draw in 500+ attendees annually.
- Secure and oversee implementation of sponsorships at client events.
0-5 years of experience
Responsible for coordinating Event Management activities including: schematic location verification; accepting delivery of required equipment; team management for set-up, maintenance, and take down; keeping required supplies or additional needs current; and facilitation of client and company contact as required.
- Immediate follow-up for additional client requirements as needed
- Hourly rounds checking each individual set-up at events
- Daily co-operative vender contact for required set-up/removal; maintenance/water/sewage requirements
- Daily preparation of event set-up at the end of each day for the following day
0-5 years of experience
- Lead team members on how to manage risks, create mitigation and contingency plans
- Provided oversight in monitoring budget, scope, schedule, planning, implementation, and marketing of events
- Liaison between the project team and functional organization
- Interacted with other chapter functional areas and external vendors to successfully execute chapter events
Event Planning Cover Letter Examples
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Event Project Manager
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
