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Event Assistant Resume Samples
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0-5 years of experience
- Assisted in the planning and execution of various University events and rental facility management.
- Coordinated meal plans and overnight accommodations for all summer camp residents.
- Maintained 24-hour on call status to respond to attendee and resident needs.
- Managed inventory of facilities upon attendee arrival and departure to asses and calculate damages.
- Created organizational system for rooming assignments, keys, and meal cards to prevent loss resulting in over 50% improvement in overall loss.
0-5 years of experience
Managed all office inquiries and correspondence relating to academic and professional events
- Recruited, trained and prioritized workload for 3-4 student assistants
- Independently managed all University regalia for all ceremonies held on- and off-campus
- Provided assistance to President’s Cabinet and other dignitaries on-site during each ceremony
- Contributed to events by overseeing registration, providing customer service and supporting Conference Managers
0-5 years of experience
Oversaw design, planning, and management of marketing for all company catering events.
- Effectively managed customer relationships and all public relation endeavors, which increased 40% brand equity.
- Performed cross-functional tasks and assisted in the catering department as a valuable member of the team.
- Leveraged exceptional interpersonal skills to quickly resolve customer issues and ensure optimal hospitality.
- Assisted catering director with staff managing and training.
0-5 years of experience
Managed event calendar for accurate and timely posting of events
- Planned corporate, social, and 50 wedding events for up to 350 guests
- Completed weekly reports for budget evaluation on food, beverage, rentals, and labor
- Used Time Pays to submit payment reports and used Sage Fund Accounting to process invoices
- Day-of contact for guests while guiding them through the night and keeping the timeline on schedule
- Created floor plans, planned and proof read menus, coordinated with the clients and the kitchen
- Coordinated with external vendors for deliveries and answered questions about the venue
- Scheduled and trained 30+ staff members and managed temporary staff
0-5 years of experience
Created signs for upcoming events.
- Marketed materials and help develop new strategies to market events.
- Designed table layouts
- Planned, organized, and executed large and small scale events throughout the year.
- Maintained social media to help promote events.
- Created and distributed surveys to employers to get feedback about the event.
- Registered employers for events and prepared all supplies..
0-5 years of experience
Scheduled appointments for interested clients
- Created and maintained Excel spreadsheet for inventory
- Managed social media accounts and create/post advertisements
- Assisted in the coordination of events, detail and decoration
- Provided exceptional catering service to large groups of up to 250 people
0-5 years of experience
- Successfully organized, directed and maintained all kind of events.
- Supervised, motivated, scheduled, and trained up to 16 staff members.
- Created visual standards Hand book, reducing training time for new staff.
- Controlled Service Quality compliance to SOP’s.
- Minimized F&B costs through accurate inventory planning.
- Assisted all payment settlements.
0-5 years of experience
Alleviated traffic frustrations for 200+ drivers through efficient parking directing
- Organized props and decorations in eye appealing way
- Provided aid in clean up after events
- Assisted with security to provide safety for wedding parties
0-5 years of experience
Worked directly with fans to create fun and exciting environment during all entertainment events.
- Expanded and handled all communication calendars, source and booking club and outside marketing chances resulting in an increase in number of events booked.
- Handle allocation of imaginative elements such as video, photo, text to be allocated through media and partner media sites.
- Sustain productive relations with key employees and managers to facilitate flow of cross sell chances, leads, and relevant market knowledge.
- Keep and sustain recent the information in file and run reports. Arrange and allocate information for cross-sell conferences.
- Coordinated among partners offering marketing resources, imagery, approval of security in line with managing ticketing, brand guidelines and gift requirements.
- Classified individual and corporate influencers in markets to make dealings with and extend the communication while ensuring information sessions were facilitated for each individual/group.
0-5 years of experience
Set up booths, flowers, decorations, and other event decor.
- Ensured that public areas of the venue are clean, maintained at all times, and that all emergency exits and routes are fully operational and accessible.
- Assisted in the tear down of events and programs so that the room space is returned to its original state.
- Followed written and verbal directions as they are given from staff and supervisors.
- Designed, created, distributed and removed event signage.
0-5 years of experience
Ensured smooth running office environment by managing office HR, payroll and accounting.
- Assisted with planning and execution of various fundraisers and events; generated proposals.
- Organized and processed vendor expenses and billing.
- Conducted research and implemented cost effectiveness and waste management.
0-5 years of experience
Raised awareness about the Special Olympics and corresponding events in the local community.
- Participated in fundraising activities to raise awareness and obtain financial support of the Special Olympics.
- Leveraged connections with local businesses, community groups, and other individuals to maximize participation and support of the special events.
- Researched various corporate websites to gain access to donations.
0-5 years of experience
- Played a key role in event planning, coordinating and on-site operations for nine major concerts and festivals
- Promoted events through multiple social media platforms and promotional events/stunts
- Named top salesperson for six events and generated over $40,000 in ticket sales
0-5 years of experience
- Responsible for generating over $15,000 in additional revenue while assisting in the planning and management of over seventy weddings. Helped develop new opportunities through improved processes for the collection, management, and dissemination of information.
- Developed and executed internal communication strategy and policy for staff of nine employees and contractors. Effort brought clarity and alignment to company objectives and activities leading to more efficient resource utilization.
- Supported and helped grow company brand through management of Social Media presence on Facebook, Twitter, etc. Helped grow social connections by over 50% and initiated user-outreach program, which drove user engagement to forefront of business strategy and operations management.
0-5 years of experience
- Upsold wine during company events
- Served as liaison between caterers, assistants and event planner to find and meet client needs
- Managed problems and complaints regarding company operations, facilities and products
- Assessed inefficiencies in event planning/ facilitation & developed proactive solutions to streamline event processes
0-5 years of experience
- Assisted Chief Development Officer of community healthcare non-profit in preparations and follow-up related to annual fundraising Gala, including a high-end Silent Auction
- Solicited 100+ local businesses for donations to Silent Auction to obtain over $1000 in donations in two week period
- Coordinated group of 15 volunteers to contribute their services and time for Gala
0-5 years of experience
Responsible for all attendee details, awards, developing presentations, name badges, staffing, registration etc.
- Created PowerPoint presentations for events and produced all creative such as name badges, table cards, tent cards, name cards, centerpiece cards, etc.
- Built and maintained relationships with local venues. Attended networking events to discover potential speakers and new attendees.
- Manage timelines of production for in-house creative team, advertising representatives, and editorial team. Organized all marketing materials including print ads, direct mail invitations, electronic invitations, signage and promotional materials.
- Managed communication of all contracted sponsorships. Point of contact for pre-event action items and event day expectations. Handled post-event reports and follow up. Worked with the sales and advertising team to develop new marketing ideas and implement goals.
0-5 years of experience
Updated and organized social media daily
- Marketed events through emails, social media and street teaming
- Collaborated in development of budgets, venue selections, invitation designs and distribution
- Assisted in the organizing and execution of various events
0-5 years of experience
- Responsible for all aspects of event logistics including, catering, hotel and transportation arrangements
- Coordinated with hotels and travel buses to ensure celebrity attendees needs were fulfilled
- Created public relations materials and social media for studio
- Assisted in the coordination of an international drum shop opening event that ranged from 100 to 600 attendees
- Managed event day set up (sound checks, equipment checks, rehearsals, autograph signings, contests)
0-5 years of experience
Assisted in planning and execution of special events and related activities.
- Developed information and task timelines to ensure an effective flow for all special events.
- Served as a production assistant at assigned events and key contact for volunteers.
- Assisted in the preparation of all correspondence.
0-5 years of experience
- Gained valuable experience in planning large scale Non-Profit community events
- Created tiered sponsorship package and budget for assigned event, The Mixing Pot
- Assisted business owner with several other events planned throughout the year
0-5 years of experience
- Conducted ticket sales through the box office (phone, in-person, and internet)
- Solely managed shows and events open for mass public attendance
- Answered a multi-line telephone system while handling in-person transactions
6-10 years of experience
Provided administrative support for entire agency including the planning and implementation of all campaign fundraising events
- Performed all bookkeeping tasks including accounts payable/receivable, monthly expense and revenue tracking, checkbook reconciliation utilizing Quickbooks
- Maintained, processed and tracked all campaign donors with Results Plus database software
- Coordinated and attended Board of Directors meetings and transcribe meeting minutes
- Assisted Executive Director with grant writing and solicitation of large dollars from national/local corporations and foundations
- Maintained office calendar, office supply inventory and ordering, office machine maintenance
- Coordinated external in-services
- Performed receptionist and switchboard duties; greeting visitors, answering phones, receiving and distributing mail
6-10 years of experience
Collaborated with Sales Manager and Chef in the coordination of food and beverages for parties
- Orchestrated the set-up of parties as well as engaging in the overall execution of the party
- Supported Sales Manager by working off-site events to promote brand image
- Escalated business by handing out promotional correspondences and utilizing social media outlets
- Trained new hires according to company standards
- Attained extensive customer service skills while managing a high volume environment
0-5 years of experience
Managed of support groups and special events requiring the highest level of customer service and event expertise
- Overseen the planning, implementation and special events
- Managed the mutual responsibilities and expectations of both volunteers and staff
- Created marketing and recruitment materials to give out at program and community events
0-5 years of experience
- Planned campus Preview Days and freshmen orientations (attended by approximately 1200 people annually).
- Maintained database of prospective students and campus visitors.
- Coordinated a series of mass mailings and emails.
0-5 years of experience
- Managed and coordinated venue and vendor staff to ensure adherence to timeline for event in keeping with professional standards
- Oversaw venue set up including collateral, event layout, participant placement, and coordination of venue and vendor staff and materials.
- Provided personalized service to identified key attendees
0-5 years of experience
- Liaised with hotel management regarding lodgings for hundreds of conference guests
- Formulated ground transport itineraries and conference event materials for global staff
- Created and maintained multiple spreadsheets including; VIP and board member travel, as well as event vendor confirmations
0-5 years of experience
Discuss specific requirements and expectations concerning the event with clients.
- Determine suitable layouts for event as per client’s specifications.
- Carried out all the functions as per legal guidelines and regulations.
- Facilitated communication with professionals, including contractors, equipment rentals, florists and entertainers to ensure efficiency of the event.
- Provided fast, friendly and efficient service, enhancing the customers’ experience.
- Quickly responded to customer’s questions and concerns as needed.
- Worked effectively in a team to plan events
- Effectively marketed fundraising events for BPA and Social Geeks clubs
0-5 years of experience
- Assisted in coordinating and working small scale meetings with guests ranging from 10 to 50 people.
- Fostered high ideal customer service to all customers to assure satisfaction and use of our facility in the future. Provided excellent service in assisting guests with questions of our facility.
- Recorded information of events into EMS (Event Management system).
- Placed signs in assigned areas, unlocked doors, distributed mail, transported guests, etc.
0-5 years of experience
Successful multitasking while remaining professional and courteous in a fast-paced
environment.
- Excellent retention and listening skills, resulting in highly accurate order placement.
- Coordinated and executed weekly schedules for a front of house staff of waiters and waitresses while also managing time off requests.
- Excellent communication and interpersonal skills-at all levels
0-5 years of experience
[company name] is firmly committed to helping nonprofits use technology to more efficiently run their charitable events. [company name] continuously
improves charitable fundraising events from start to finish with event management solutions, automated auctions, payment processing,
online fundraising, and consulting services.
- Maintain a line of communication with the client and resolve all concerns immediately
- Prepare handheld [company name] devices (anywhere between 100-500 devices) for the event
- Ensure the event runs smoothly within time and budget constraints
- Staff a helpdesk and answer any question guests may have (assist anywhere between 50- 250 guests)
6-10 years of experience
- Processed and scheduled student, staff and faculty reservation for university rooms
- Received calls on a multi-line phone system and directed calls to the appropriate department and/or staff member.
- Greeted, screened and, gave tours to clients, explained various aspects of the University
- Assisted Events managers with clerical work and management, provided admin support
- Provided clients with correct information on various events going on around campus
0-5 years of experience
- Assisted in planning and execution of [company name] events and trade shows, including
- Supported President Bill Clinton’s appearance at the World Health Congress
- Scheduling, event staffing and travel coordination for more than 30 plus [company name] employees
- Worked with internal clients to strategize, plan and execute on event issues such as, catering options, amenities, collateral, staffing needs, and budget.
0-5 years of experience
Assist with the set-up of events, including the load in of equipment and tables.
- Responsible for inspecting primary and back up machines prior to and immediately following each event.
- Run various novelties and machines including cameras, computers, printers, heat presses and others.
- Responsible for crowd control and explaining to event attendee’s novelty options and guidelines.
- Conduct inventory of supplies and immediately following events.
- Coordinate the cleanup of event area after load-out is complete.
10+ years of experience
Plan events throughout the year, contacting vendors, planning activities, staffing and volunteers
- Organize summer, spring, and winter schedule that required simplicity and versatility
- Maintain an inventory of office supplies and order when necessary
- Get multiple quotes and hire vendors specific to park events
- Perform clerical duties and data entry for Park Director
- Organize and plan camp activities for Day Camp, Sports Camp and Teen Camp totaling 140 children
10+ years of experience
Plan events throughout the year, contacting vendors, planning activities, staffing and volunteers
- Organize summer, spring, and winter schedule that required simplicity and versatility
- Maintain an inventory of office supplies and order when necessary
- Get multiple quotes and hire vendors specific to park events
- Perform clerical duties and data entry for Park Director
- Organize and plan camp activities for Day Camp, Sports Camp and Teen Camp totaling 140 children
0-5 years of experience
Set-up for special events, weddings, and exhibits
- Assisted with hanging of display of art work and sculpture pieces
- Ordered supplies and maintained cleaning inventory
- Swept, mopped, waxed and buffed wood flooring
- Sorted trash into proper receptacle bins and placed outdoors for removal
- Vacuumed and shampooed carpets in on multiple stages
- Washed windows and cleaned lighting fixtures
0-5 years of experience
- Promoted from intern to Office Manager/Event Assistant within 4 months
- Organize & manage office, 2 staff members and 2 – 7 interns
- Plan weddings, Sweet 16’s, rehearsals, corporate functions, bridal shows, custom candy buffets etc, including a wedding televised on national television
- Meet with current and new clients to increase revenue and reputation
- Create and distribute press releases through various mediums
0-5 years of experience
- Assisted in preparing Special & Fundraising Events, and Executive Power Luncheons
- Prepared check requests for all permits needed for events
- Maintained monthly calendars for groups and superiors
- Handled large cash amounts and prepare deposits
0-5 years of experience
Support pre-event activities; assemble invitations, prepare gift bags, inventory rental items.
- Decorate event venues; table settings/seating, food placement/supply, and lighting.
- Staff event as assistant to Event Planner; work with catering, event staff, and outside vendors.
- Monitor event activities and resolve problems behind the scenes to ensure client satisfaction.
- Develop new promotional sales package currently being used to promote event venue and business.
0-5 years of experience
Secured a venue that suited the client’s needs and budget for website re-launch event
- Correspondence with panelists’ PR teams, assuring receipt of marketing materials, head shots and bio’s
- Built media contact list and kept track of RSVPs
- Designed preliminary invitation to promote the Live Beautiful Expert Series
0-5 years of experience
- Assisted the Supervisor in interviews, hiring, disciplinary actions, evaluation, and termination meetings and appointments.
- Created weekly schedules for approximately 50 student employees
- Attended meetings with professional staff discussing budgetary and operational issues
6-10 years of experience
- Assisted in the planning and execution of weddings and parties
- Greeted guests and provide the first impression when they arrive at events
- Problem solved at last minute ensure all events run as smoothly as possible
0-5 years of experience
- Assisted at 5 weddings with up to 400 guests and 10+ outside vendors at each
- Liaison between vendors, the public, and clients prior to and during events
- Ensure that facilities, equipment, physical setup and vendors meet the requirements of the event and the client’s
- Assisted with day-of and full service event planning and implementation including coordinating, vendor contracting, logistics, and evaluations of the event
- Directed the work of event personnel including catering, rentals, lighting, florist, photographers, entertainment, etc.
- Updated social media and blogs on a daily basis
0-5 years of experience
- Made all scheduling for Corporate and Private parties
- Supervised Event Host during all Events
- Responsible for all details involved for each event to make sure each customer has a great experience
0-5 years of experience
Performed all aspects of administrative support and handled various projects to ensure business objectives were met.
- Performed administrative duties for modeling and staffing agency and was responsible for coordinating major event details.
- I was responsible for answering all incoming calls, taking messages, scheduling appointments, interviews and making travel arrangements.
- Handled all the logistics of event planning of locating, placing and staffing talent for tradeshows, conferences, expo’s, product launches and various special events.
- Acted as main point of contact for clients and introduced company services.
- Handled all contract negotiations, accounts receivables and bookkeeping functions.
0-5 years of experience
Formal black and white banquet host, server, bartender, and staff assistant
- Set-up and breakdown of banquet facilities including: table, chairs, linen, service ware and glassware.
- Abide by all State, Federal and Corporate requirements of both the client and company pertaining to serving alcoholic beverages.
- Serve and replenish food and/or beverage in the order and to the expectation of the client to guarantee consistency throughout the banquet or as necessary to enhance guests/client overall satisfaction.
- Reset banquet room according to client’s specifications to ensure readiness of the room for the following function.
- Learn event function particulars including: guest and client expectations and delegation of responsibilities when required to staff on team.
- Perform other job related duties as needed or assigned
0-5 years of experience
Promoted from intern to Office Manager/Event Assistant within 4 months
- Organize & manage office, 2 staff members and 2 – 7 interns
- Plan weddings, Sweet 16’s, rehearsals, corporate functions, bridal shows etc, including a wedding televised on national television
- Meet with current and new clients to increase revenue and reputation
- Create and distribute press releases through various mediums
6-10 years of experience
- Promoted from Event Assistant to supervise, train, and create daily, weekly and monthly schedules for 13 student
- Coordinate and execute events for up to 450 people, including weddings, conferences, and internal college
- Deliver ongoing customer service and assist with organizing numerous logistics such as pinpointing needs,
- Forecast recurring events, to aid in organizing schedules and determining available dates
- Serve as on-site coordinator for wedding receptions and troubleshoot dilemmas to ensure an interruption-free
Event Planning Cover Letter Examples
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Event Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
