Visit our extensive library of customizable cover letter templates and use these virtual assistant samples as guidelines to improve your virtual assistant resume.
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Use our extensive library of free cover letter samples as practical starting guides. You’ll also find ready-made content with our helpful Cover Letter Builder — simply click, customize and download.
Visit our helpful cover letter format and writing guide for additional advice on how to customize your application, or read on to find administrative-related advice.
Make sure your professional cover letter header matches your resume for a cohesive look. Include your name, phone number and email.
Visit the company’s directory to research the hiring manager and contact info. Add the date of writing, followed by the manager’s name, job title and professional mailing address.
Begin the letter with a professional salutation. We prefer the following formal greetings: “Dear Mr./Ms. Last Name,” “Hello, Mr./Ms. Last Name,” or the last resort, “To whom it may concern.”
Add the name of the position and company, how you learned about it, and one administrative skill or accomplishment to advertise your suitability in this opening paragraph.
Use one or two paragraphs to elaborate on one or two accomplishments listed on your virtual assistant resume. The goal is to quantify your training further and prove your proficiency.
In the final paragraph, reiterate your interest and qualifications. Express your eagerness to discuss your candidacy in an interview further.
End the letter with a formal closing followed by your full name and, if applicable, your professional titles or certifications. Acceptable signatures include “Salutations,” “Best,” or “Regards.”
The key to a persuasive cover letter is to tailor your soft skills, hard skills and technical skills to match the job description and provide examples of how you’ve effectively employed them in previous roles. Here’s a list of 15 transferable skills and accomplishments that a virtual assistant can showcase in their cover letter:
Highlight computer skills in Word, Excel and PowerPoint for efficient document creation, data analysis, and presentations.
Discuss how you’ve automated repetitive tasks using tools like Zapier or Microsoft Power Automate to enhance productivity.
Showcase your ability to coordinate schedules, set appointments and manage appointments using tools like Google Calendar or Microsoft Outlook.
Mention your skill in organizing, prioritizing and responding to emails promptly, maintaining clear communication channels.
Emphasize your accuracy and speed in data entry and your ability to use tools like Excel or Google Sheets for data analysis.
Highlight your prowess in conducting thorough online research to gather relevant information for various projects.
Detail your digital marketing experience by scheduling posts, engaging with audiences and analyzing metrics across platforms like Facebook, Instagram and X (formally known as Twitter).
If applicable, discuss your proficiency in managing websites through platforms like WordPress, ensuring timely updates and content optimization.
Mention skills in creating simple graphics or editing images using tools like Canva or Adobe Spark.
Highlight familiarity with platforms like Zoom, Microsoft Teams or Skype for facilitating virtual meetings and webinars.
If relevant, showcase your ability to maintain databases, track interactions and manage client relationships through CRM systems like Salesforce or HubSpot.
Describe your role in coordinating and supporting virtual events, including technical setup, troubleshooting and participant engagement.
If experienced, discuss your involvement in managing online stores, processing orders and providing customer support through platforms like Shopify or WooCommerce.
If multilingual, mention languages you’re proficient in, as this can be valuable for international communication and client support.
Highlight your capability to troubleshoot basic technical issues, assisting clients or team members with software, hardware or connectivity problems.
Dear Mr. Wills:
I’m submitting my resume after learning of your need for a Virtual Assistant. As a reliable, self-motivated, and efficient assistant with experience providing remote administrative and personal support to busy professionals across the globe, I am confident that I would be a valuable asset to you.
From organizing travel arrangements and managing schedules to performing market research and identifying new business opportunities, my skills allow me to thrive in fast-paced, independent environments that let me use my time management and organizational skills. Backed by my superior communication and multitasking capabilities, I excel at providing exceptional off-site support and generating optimal business productivity and success.
Highlights of my experience include:
With my proven commitment to delivering the highest level of virtual assistance, I am well prepared to extend my record of exceptional service to your business. I welcome discussing this position and my qualifications with you further. Thank you for your consideration.
Sincerely,
Brittany A. Thomas
This cover letter effectively presents the job seeker’s relevant skills and experience while showcasing their enthusiasm for the virtual assistant position. It creates a positive impression and highlights the applicant’s value to the role. Let’s break down the key aspects that make this cover letter effective:
The cover letter begins with a personalized salutation, addressing the hiring manager by name (“Dear Mr. Wills”), showing that the applicant has tried to research and identify the recipient.
The opening paragraph clearly states the letter’s purpose — the job seeker’s interest in an open virtual assistant position. It also introduces the applicant as a reliable, self-motivated and efficient assistant, creating a positive first impression.
The applicant highlights their experience providing remote administrative and personal support to busy professionals, aligning their skills with the role’s requirements. The cover letter emphasizes how the applicant’s skills can contribute to business success, mentioning their ability to generate optimal productivity and support off-site operations.
The applicant discusses their top-level organizational and interpersonal skills, essential for a virtual assistant who often works independently and remotely. It provides a glimpse of the skills relevant to the role, such as time management, organizational skills, communication and multitasking.
The applicant includes specific accomplishments in bullet points, detailing their experience in managing web content, maintaining communication and demonstrating proficiency in software programs.
The applicant expresses interest in discussing the position further, showcasing their enthusiasm for the role.
The closing (“Sincerely, Brittany A. Thomas”) is experienced and includes the applicant’s full name for clarity.
A cover letter helps promote your resume — but your resume is the essential building block for your job search. This concise summary helps hiring managers trace your training, experience, skill development and accomplishments. The following help articles, online tools and samples can help you improve your resume.
According to most cover letter definitions, use a professional layout with your contact information, the hiring manager’s details, a concise introduction, skills and accomplishments, alignment with the job, and confident closing.
Yes, tailor your cover letter to match the job description, highlighting skills and experiences directly related to the specific virtual assistant role. You want your cover letter to sound like you and match the unique requirements of each job.
Use relevant keywords from the job description, format the text for easy scanning, and avoid excessive formatting like tables or graphics that may not be parsed correctly by ATS.
Highlighting quantifiable accomplishments, like increased efficiency percentages or successful project completions, provides concrete evidence of your skills and value.
Use your cover letter to address work gaps honestly and positively. Emphasize any relevant experiences during the interval, such as freelance work or online courses, that keep your skills up to date.
