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Sales Administrative Assistant Resume Samples
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0-5 years of experience
Recruited and interviewed in accordance with company policy and affirmative action
- Conducted first-day new hire orientation, including all new hire paperwork
- Generated all new hire sales materials and presentation books
- Developed and coordinated special events
- Coordinated/prepared materials for timeshare licensing classes and processed Nevada Real Estate Division paperwork
- Created job advertisements and coordinated successful Career Nights
- Created and maintained cost analysis reports for the Director of Sales and In-House Marketing
- Assisted over 60 Timeshare Sales Team members
0-5 years of experience
Assisted in inside sales for a metal laboratory furniture manufacturing company.
- Maintained customer database and generated monthly backlog reports.
- Checked customer credit line, and logged sales orders in to database.
- Created packing lists and shipping tags, maintained customer order tracking, and recorded shipments
0-5 years of experience
Contact leads inquire about their future home/rental purchase
- Convert Lead prospects into sales:conversion rate 95% of qualified leads
- Train new hires on company policies and processes
- Schedule showings, ensure that client is provided exemplary customer
- Negotiate Contracts, lease, and purchase prices
0-5 years of experience
- Coordinated multiple calendar, domestic travel arrangements, meetings /conferences for senior-level executive
- Supported executive in sales proposal, developed and maintain strategic relationships with customers, partners, external audiences, internal team
- Contacted and responded to external business contacts at all levels inside or outside the organization in a collaborative and professional manner using judgment and discretion
- Prepared and assembled marketing materials for National Sales Team for distribution to clients
0-5 years of experience
- Provided customer services to all levels of management clients.
- Provisioned new accounts, send welcome kits, and handle contracts; enter daily customer work orders.
- Prepared and processed monthly invoice billings and managed mailings; process all customers’ credit card billing.
- Managed collection accounts and credits; credit references; applied Accounts Payables/Receivables.
- Maintained and updated monthly spreadsheets for all phone bills and telephone numbers inventory.
0-5 years of experience
Processed and shipped all direct and online orders
- Maintained files, inventory, mail and database systems
- Communicated with customers, employees and third parties to answer questions, disseminate or explain information, take orders and address complaints
- Trained staff members on various work activities and computer applications
0-5 years of experience
Heavy customer interaction and assistance based on individual needs and relationship with OmniTech.
- Exclusive interaction with OmniTech’s website, optimizing customers experience and shopping capabilities.
- Notify manager of any glitches found with the website.
- Processing orders and customer issues within one business day.
- Input and manage customer data in QuoteWerks System, proactively contacting them on a yearly basis for services and reorders.
- Contact customers with past due balances and try to obtain payment.
- Obtain data and calculate net profits acquired from completed jobs performed by OmniTech.
- Experience with Microsoft products, QuickBooks, and QuoteWerks Systems.
- Multiple compliments from employees and managers for outstanding job in learning and performing quickly and accurately.
0-5 years of experience
Conducted daily administrative tasks for General Manager, Director of Sales & Marketing and 5 Member Sales Manager Staff
- Composed and distributed assigned correspondence for Sales Management staff
- Greeted internal and external guests responding to and completing any Sales & Marketing requisitions
- Responsible for ordering and maintaining inventory of hotel office supplies with yearly budget
- Received, processed, and distributed all incoming mail
- Daily processed and posted incoming checks and payments for posting and bank deposits
- Responsible for shipping and receiving of hotel guests parcels
- Completed daily and weekly Sales and Catering reports for distribution internally and to Corporate Headquarters
- Maintained office files and equipment
0-5 years of experience
- Assisted 4 Sales Managers with daily job tasks
- Gained Experience in Sales while assisting when Sales Managers were out of the office
- Learned all of Hyatt’s operating systems; Envision, Opera, Reserve
- Detailed all wedding room blocks and assisted with any needs once guests arrived on property
- Interacted with various hotel departments to ensure Wedding guests needs were met
0-5 years of experience
Meeting Planner & Sales Administrative Assistant to Executive Director
- Plan and execute off-site national & regional sales meetings, training meetings, trade shows, industry conferences
- Design database applications to manage meeting content and tracking expenses
- Coordinate and execute mass mailing (2000+) for national distribution of communication packages related to transition from Baxter Healthcare to Alliant Foodservice by acquisition
- Implement cost reduction project for company mailroom, reducing mail/shipping costs by 21%
- Provide general administrative support to remote national field sales force
0-5 years of experience
Effectively represent the Fortune 500 Company as a customer-oriented organization and build rapport with clients by providing professional and courteous customer service to all incoming telephone calls.
- Prepare sales related documents throughout the sales process (proposals, contracts, and letters of intent).
- Enter and retrieve information contained in computer databases to update records, files, reservations, and answer inquiries from guests.
- Create and maintain computer and paper based filing and organization systems for records, reports, and documents.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
0-5 years of experience
- Obtained experience with planning and coordinating promotional events
- Efficient with data entry and Customer Relationship Management systems
- Developed content for direct mail and online marketing campaigns
- Researched target markets and demographics in order to track and evaluate the company’s performance
- Assisted Sales team in entertaining customers and prospects
- Provided development towards building a cohesive relationship with the new customer base
0-5 years of experience
Created, edited and sent out bid proposals (Projects range from 50k to 5M)
- Corresponded with high profile clients who are both international and national
- Requested purchase orders from clients, entered orders into Verrex database and alerted all employees assigned to the job that job was awarded
- Visited clients on-site for meetings and site surveys with Vice President
- Sat down daily with Vice President to discuss agenda and manage appointments
- Entrusted with confidential information such as insurance numbers and pricing
- Created account receivable reports for the CFO, which listed the Vice President’s accounts that were under 30 days due and over 30 days due
- Inventoried and entered into the Verrex database all products shipped to Verrex
- Managed UPS mail including scheduling pick-ups and tracking packages
- Trained employees and created daily agendas for sales employees
- Coordinated company functions such as Halloween and holiday parties
0-5 years of experience
Manage small territory of REO assets with open simple or complex issues that require resolution.
- Review all inventory for Repurchase review and gather necessary documentation from internal/external customers.
- Complete all assigned tasks given to me as well as continuing to utilize time in an efficient manner by completing, mail, invoices, reports as well as my day to day territory tasks.
- Timely completes necessary follow up to avoid oversight – example: On my first top 10 aged review; I cleared 8 of the 10
- Follow-up to emails and voicemails are well within the 24 hour time period and I make sure to communicate well to Management, my team and external customers.
- Analyze and manipulate Title reports and send them internally and externally to the necessary firms their monthly reports and assure they get to management before the deadline
- Review aged assets and assist in obtaining HOA dues and or Deeds within the HOA-Deed team in order to clear title.
- Created Policy and Procedure Manuals for several departments
- Received Certificate of Excellence awards several months for my work on the Manuals and help with special projects.
0-5 years of experience
Assist Sales Team with office support such as: creating client orders, coordinating payment with client, communicating with the client: verbally and written via email, filing
- Create weekly reports and event signage for all catering events.
- Manage incoming telephone calls on a multi-line phone system.
- Facilitate all AR deposits with accounting department.
- Responsible for supervision of health services staff and coordination of clinical duties with RN assistance.
- Create new and update quarterly service plans for all residents, according to a date specific calendar.
- Monthly scheduling and training for caregivers.
- Coordination of medication room ordering and duties.
0-5 years of experience
Monitored weekly schedules, distributing all memos, creating reports as needed.
- Customer Survey management.
- Created Access Database to track sales consultant attendance and Paid Time Off. Make time edits as needed via Kronos payroll system.
- Created and managed sales incentive programs.
- Assisted sales managers with training of new consultants.
- Handled overflow calls and cover open territory due to illness, vacation or dismissal.
- Prepared meeting agendas, take detailed meeting notes, generate and action lists and set up Web Ex meetings.
- Managed all marketing inventory to avoid untimely shortages.
- Acted as a liaison between sales and operations reviewing contracts, reorder procedures, and printing specific warehouse/driver sheets as needed due to changes.
- Generated reports, correspondence, and handle confidential files.
- Attended hotel shows, conventions or host schools as needed.
0-5 years of experience
Maintain invoice books through use of Reynolds & Reynolds software and GM Global Connect website
- Audit all vehicle lease and purchase deals to ensure all proper documentation
- File and pull deals when needed
- Ensure all customers are greeted and directed to service, sales, parts or body shop
- Report vehicle delivery with all incentives through GM Global Connect website and work closely with sales managers to improve accuracy of vehicle reporting
- Assist operator with multi-line phone system
- Maintain customer database using AutoBase software
- Order new business cards, name tags and uniform shirts for new and current employees
6-10 years of experience
Leading global supplier of manual and automated programming systems, serving the semiconductor and electronics industries
- Provide Administrative Support for International & Regional Sales Managers
- Full Responsibility of Maintaining Customer Accounts
- Process Quote Inquiries; Input Purchase Orders; Create Shipping Labels
- Manage Daily Sales Operations
- Prepare Monthly Sales Team Commission Report
- Establish Customer Credit Lines and Maintain Pricing Categories
0-5 years of experience
Answered telephone and email messages and responded accordingly
- Maintained adequate inventory of office supplies
- Assigned leads to designated Sales Managers with the use of Delphi
- Typed all correspondence pertaining to the department
- Maintained trace files as needed
- Greeted guests/clients/employees on a daily basis
0-5 years of experience
- Support three Senior Sales Managers in achieving their annual goals.
- Build relationships and follow-up with clients to ensure they have all the necessary information and collateral regarding our hotel.
- Create contracts, revise addendums, obtain payment, and ensure all paperwork is accurately composed for all bookings.
- Assist with and conduct Site Visits of our property to secure new business.
- Answer phones for the department and distribute phone and email leads promptly and appropriately. Ensure all leads are responded to in a timely manner.
- Serve as Learning Coach for the Sales and Marketing Department.
- Awarded Five Star Employee of the Quarter, First Quarter 2013.
6-10 years of experience
Assists Director of Sales & Marketing, Sales & Catering Managers, Reservations Specialist and Hotel’s Department Heads with projects as needed
- Proficient in creating spreadsheets, collecting data and entering data into worksheets
- Data Entry weekly & monthly – Sales Production and/or as needed
- Assists guests and/or front desk staff with reservations and inquiries, maintaining guests’ confidentiality
- Preparation of weekly documentation for various meetings; updating information and distributing
- Process all sales invoices & travel agent’s commissions and submit to accounting for process in timely manner
- Process hotel office supplies with company vendors for all hotel departments (bi-monthly)
- Create monthly/quarterly marketing flyers for email distribution using Swiftpage
- Coordinate quarterly Blood Drives (12-26 donors per blood drive) – 1 1/2 years
- Other duties include but not limited to answering phones and transferring to the proper extension, scanning, copying, faxing and filing
0-5 years of experience
Assists sales team with creating proposals and contracts for new customers
- Guides new customers through choosing design elements for their new home
- Orders materials through various vendors while maintaining an orderly spreadsheet and system
- Manages a servicemen to respond to service requests made by exsiting customers
- Researching and relaying information from municpalities to construct jobs efficiently
0-5 years of experience
Greet customers and offer a beverage as they arrive.
- Check in and out customers.
- Check vehicle availability status for rent.
- Process rental agreements.
- Post and adjust charges as necessary.
- Up-sell car groups, amenities, insurance, and other coverage.
- Assist customers with nearby and other local attractions.
- Run office errands, perform office duties, Data entry, answer multi phone lines, process data entry, respond to customer’s emails, prepare reservation list, fleet check, fleet planning. Contact customers regarding overdue vehicles, maintain office files and office supplies.
0-5 years of experience
Manage and maintain schedules for sales reps
- Provide clerical and minor technical support for the sales department
- Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff
- Coordinate meetings, conferences, seminars. Design and edit presentation materials. Prepare materials for attendees, take meeting notes, and follow up on any projects arising from meeting
- Coordinate general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general office work
- Recordkeeping of sales and expense reports, electronic databases
- Compile and enter data for charts, graphs, logs and databases, prepare summaries, reports and sales presentations utilizing Excel and PowerPoint Presentations
- Maintains customer database by inputting customer profile and updates; preparing and distributing monthly reports
0-5 years of experience
- Runs weekly/monthly POS (Point Of Sales) on key accounts such as Jo-Ann’s Stores, Michael’s Stores, A.C. Moore, Toys R Us, Office Max, Walmart
- Creates spreadsheets of products’ UPCs, costs, dimensions, packaging types, age grades, material breakdowns, tariff codes, duties and all other significant information related to quoting, set up quotes sheets and product offers entered into Speed Quote and customer’s portal
- Sends product samples and product images in high resolution using FileMaker to customers
- Assists Customer Service and Sales Managers when needed
- Proof reads purchase orders
0-5 years of experience
- Perform administrative duties for executive management and sales force. Responsibilities include managing mutli tasks, making travel arrangements, preparing and maintaining reports, preparing PoweRPoint presentations for customer meetings, as well as other general office duties as assigned.
- Maintain an archival system for an extensive database of product photography, both digital and traditional filing.
- Primary contact for outside printers for label print jobs, from bid request, proofing, approval, to placing order.
- Responsible for updating and maintaining product content and photography on company website.
- Prepare and maintain weekly sales analysis and inventory reports for executive management and outside executive Buyers.
0-5 years of experience
Assist Director of Sales and Area Director of Marketing with daily activities and duties
- Type contracts and proposals for Sales Managers
- Create Purchase orders for department
- Create reservations for VIP guests
- Process payroll for department through Kronos system
- Checking availability of room types and dates and creating guest reservations.
- Maintain an inventory of vacancies, reservations and room assignments.
- Check new guests in hotel and complete check out for departing guests.
- Answer inquiries regarding hotel services and registration by telephone and in person, provide information about services available in the community and respond to guests’ complaints.
- Compile and check daily shift report, guest accounts, and receipts using computerized or manual systems.
- Provide support to Front Office and Guest Services departments.
0-5 years of experience
Answer calls for service issues and relay message to contractors and Project Manager.
- Schedule appointments for sales representative to meet with clients.
- Prepared service and call types into and Excel spreadsheet using Pivot tables.
- Assign and track prospects to sales representatives.
- Enter financial reports into the database and tracked sales using an Excel spreadsheet.
- Prepared PowerPoint presentations for the sales meetings.
- Wrote and released meeting minutes in a clear and concise manor.
- Responsible for accounting including accounts payable/receivable, payroll, bank deposits, reconciliations, and financial reports of special events and projects.
- Advised the corporate office of improvements that would strengthen inter-office communication.
- Wrote a column each month in the company newsletter on being more efficient.
6-10 years of experience
Proficient with Microsoft Outlook; manage calendar and appointments
- Prepare documents: proposals, contracts, expenses, history, optimizer/revmax forms
- Set up transportation, travel and hotel for Managers when required
- Map meeting space on color coded diagram
- Certified Trainer
- Assemble amenities
- Interact with clients on a daily basis via email and phone
- Responsible for running daily reports in Excel
- Single-handedly ran TIS department after Manager departed company – contracts, daily reports, client interaction, reservations, breakfast vouchers
6-10 years of experience
- Research and resolve billing discrepancies.
- Develop distribution sheets for sale items and reports for buying and billing department.
- Update and verify sales reps commissions and expenses weekly.
- Maintain billing files for Fine Fares and Bogopa Stores as well as monitor credit hold accounts.
0-5 years of experience
- Plans client site inspections, participates in the planning of client events, and serves as liaison between Catering Manager and client
- Generates daily reports for Sales Team and hotel departments
- Prepares group correspondence such as resumes, banquet event orders, group performance letters, and rooming lists
- Greets and assist clients with inquiries, answers incoming calls, prepares site inspection alerts, and communicates changes with all departments
0-5 years of experience
- Develop and maintain exceptional relationships with top accounts to create lasting business relationships
- Create proposals, prepare site inspections, contracts and resumés for definite groups
- Establish priorities for effective time management to focus on revenue generating activities
- Utilize Delphi/Market Vision reports as a tool to maintain accountability
- Submit annual RFPs for national accounts
- Maintain account management including activity in Delphi as well as excel reports for senior leadership
- Organize and coordinate FAM Trips to target new business and leadership skills create product awareness
0-5 years of experience
- Process customer contracts, create work orders for Engineering department
- Prepare customer quote approvals, assist in QA process
- Assist customer inquiries via live chat and telephone call center
- Maintain sales representative database
- Create service inquiries
0-5 years of experience
- Coordinate with various Executive staff for operational support activities of the hotel; serve as a liaison between departments in the resolution of day-to-day administrative and operational problems.
- Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting guest and resolving a range of administrative problems and inquiries.
- Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors.
- Prepares and assembles sales kits for marketing.
0-5 years of experience
- Fill marketing orders for pool dealers
- Arrange meetings/hotel reservations/flight arrangements/car rentals
- Arrange pool & spa Shows as exhibitors or attendees
- SalesForce reports, update active/inactive accounts, add new accounts, link invoices
- Manage EZ points system (RewardTrax) for dealers, awards points, monthly billing
- Manage spreadsheet for temporary employees for Distribution Division
- Works closely VP of Marketing, VP of Sales & VP of Operation/Distribution
6-10 years of experience
- Prepare marketing collateral to aid in achieving increased sales of new development luxury condominiums.
- Generate, maintain, and distribute project status reports and ad hoc reports as needed.
- Support outreach initiatives including marketing and advertising campaigns.
- Prepare contracts and documents related to transaction deals.
- Coordinate and maintain all site vendor accounts.
0-5 years of experience
Answer phones
- Create proposals
- Assist with dispatch functions
- Order office supplies
- Perform customer service functions
- Create spread sheets for VP of Special Services Division
0-5 years of experience
- Manage and update client database for marketing campaigns.
- Create and implement a wide range of promotional campaigns – mailers, e-cards and emails.
- Draft and direct satisfaction letters to relevant clients in order to maintain highest quality of service.
- Answer phone calls to either assist with scheduling depositions or direct to respective staff.
6-10 years of experience
Manage and responsible for four sales administrators.
- Responsible for reviews and expense reports.
- Responsible for preparing and processing clinical dealer, veterinary dealer and special government purchase
- Process and follow-up on my purchase orders from product changes to shipping details and returns.
- Handle any invoice or payment issues with customer purchase orders.
- Assist Accounts Receivable department on delinquent customer invoices.
- Prepare pricing quotes and process equipment consignment requests and extensions.
- Create and submit university, state and group purchasing organization contracts quarterly sale reports.
- Administer questions from customer and sales representative’s telephone and email inquires.
- Prepare payment request and memos for all sales reports.
0-5 years of experience
- Respond to telephone, mail and email inquiries and direct to appropriate staff person for handling.
- Manage the organization and filing of client contracts and payments.
- Update the Convention Center hotline with upcoming event details.
- Prepare sales kits, guest vouchers and invitation inserts for distribution to clients.
- Create personalized web group pages (POGs) and contracts for room blocks.
- Record sales expenses from accounts receivable recaps.
- Review and log charitable donation requests, forward correspondence confirming award decisions.
- Produce reports and contracts from Delphi hospitality management system.
0-5 years of experience
Hired during Honeywell Shuttle contract acquisition. Manage 200+ units, invoice and ship over ninety thousand dollars in certified tested, repaired or overhauled units for Honeywell Hitor, Honeywell International and other military, government and international contracts such as; Lufthansa, Derco, Hawaiian Airlines, GA Telesis, MTU, China Airlines, KLM, Oakenhurst, Team Turbines, SR Technics and so many others.
- Contract review and receive aviation units into repair shop departments. Collaborate thoroughly with sales managers, technical librarians, technicians, shop leads, purchasing and material control to submit time and material shop estimates to customers. Assess and coordinate expediting customer units with technicians, technician leads, final quality inspection and shipping.
- Methodically research and flow down pertinent quality service bulletins and manuals in accordance with customers purchase order requirements and part number manuals.
- Transform vendor repair estimates into customer’s estimates and monitor vendor repair units closely with repair management.
0-5 years of experience
- Greet visitors in a friendly, professional, and personal manner
- Manage the company phone system; answer phones promptly and direct caller to appropriate person
- Notify management associates when guests are in the facility to improve the customer’s experience
- Coordinate the quick survey process
- Make arrangements for trade shows and process trade show leads
- Record customer information with CRM
- Prospect for new potential customers online
- Perform updates to digital postings
- Arrange and set up lunches for customer related meetings as well as internal meetings
0-5 years of experience
Handle Scheduled Air issues
- Call Airlines to hold group space
- Fix Errors in SAP/ ABE bookings
- Remove/ Import pnrs when necessary
- Add Promo Codes in Excel to be built
- Create Promo Codes in SAP
- Send out Promo Codes to Travel Agents when needed
- Open/Close room inventory
- Reconcile promo codes approximately 30 days prior to client departures
- File Away Promo Codes once completed
- Talk to Travel Agents via email/ phone regarding any issues with promo codes
0-5 years of experience
- Develop leads
- Schedule appointments
- Identify customer needs
- Market services
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[Sales Administrative Assistant]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
