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6-10 years of experience
Performed the use various accounting tools and pivot tables in the identification of any discrepancies and fraudulent activity with external clients and employees.
- Achieved a 40% to 50% decrease in project time by creating automated multiple reconciliation spreadsheets accounts for payroll and the billing department to review for accuracy.
- Assisted in leading reconciliation efforts for the group’s commerce bank accounts, with values fluctuating between $10 to $12 million in any given month.
- Participated in implementing a streamline automated accounting processes to increase the work flow from 50% to 100% by using PeopleSoft software
- Prepared month-end journal entries to clear adjustments for bank reconciliations and account reconciliations.
- Successfully identified external employee fraud by accurately running queries and reports and communicating the findings to payroll department by developing financial queries and reports for the payroll and billing department to use to reconcile accounts.
0-5 years of experience
Prepared monthly operating results, as well as the monthly, quarterly, and annual financial statement schedules for utilization by senior management and external clients including the SEC. Oversaw all aspects of the daily cash transactions, general ledger entries, and month end close activities including expense accruals, posting of journal entries, and account reconciliations.
- Developed a new cash process that reduced the overnight deposit cushion from $30 million to $5 million, which subsequently brought in returns in excess of $1 million in 2012.
- Implemented stronger internal controls to manage the holding company’s daily cash deposit of over $5 billion into the Federal Reserve.
- Provided narrative comments for various financial packages to attain financial statement sign-offs as part of SOX compliance.
- Served as a key member on a team that streamlined reconciliation procedures for over 3,000 accounts.
- Created and developed procedures for wire transfers of foreign dividends paid to employees, which reduced time and improved accuracy and efficiency in AR analytics
- Analyzed accounting business processes and performed ad-hoc analysis that aided strategic planning by increasing cost saving and reducing inefficient tasks.
0-5 years of experience
Subject Matter Expert advising 8 intercompany accountants on monthly close, journal entries, variance analysis, account reconciliation, and profit & loss analysis. Implemented standardized accounting procedures that improved accuracy and efficiency.
- Analyzed P&L accounts and implemented strategy that prevented variances caused by exchange rate fluctuations.
- Identified and resolved hundreds of missing / erroneous AP and AR entries by working with IT to resend missing data and creating journal entries to manually post documents in general ledger.
- Utilized MS Excel pivot tables, V-lookups, and macros to analyze high volume activity, create journal entries, and perform account reconciliations.
- Recommended efficiencies in auto-clearing of Accounts Receivable documents that saved over 5 man-hours each month.
- Implemented MS Excel macro to reduce 10 man-hours for processing journal entries.
- Recognized by management twice for employee excellence working on migrating accounting application to SAP.
6-10 years of experience
Managed accounting operations and account reporting. Reconciled General Ledger accounts with over $300 million in assets. Processed journal entries and revenue estimates.
- Reconciled assigned balance sheet accounts, researching issues resolving questionable items, and analyzing month-to-month variances to spot trends and capitalize on potential cost savings.
- Prepared and maintained amortization schedules.
- Produced cost savings for the company through diligence in identifying taxes erroneously added to purchase orders, researching entries, and facilitating timely reversal of charges.
- Prepared and processed monthly journal entries with supporting documentation into SAP.
- Managed ongoing production support for daily and monthly revenue activities by providing analysis, troubleshooting, and technical support for various journal tables.
- Acted as a liaison between database administrator, network department, and Accounting department for the financial systems throughout integration testing.
- Effectively trained offsite staff in all office systems and databases, policies and procedures while focusing on minimizing errors by 85% and generating superior results.
0-5 years of experience
Review, audit and process invoices and cash flow analyses. Performs bank reconciliations and work on special projects. Communicates closely with executives of the company on a daily basis concerning clients and company operations. Manage with the entire responsibility of analyzing account receivables and aging reports thereof.
- Implemented accounting standards; developed more efficient Excel spreadsheets to ensure accuracy.
- Consistently recognized for outstanding performance and promoted into positions of increased responsibility.
- Selected and participated in quality service team for department, which reduced errors of accounting items by 80%.
0-5 years of experience
Closed monthly books for three major cities using Epicor, then using AS400 upon system migration due to merger with Standard Parking
- Learned new system, set up recurring entries, assisted in creating customized reports in the new system, and created detailed checklists
- Analyzed automatic base and percent rent and management fee accruals
- Created adjusting journal entries and other accruals
- Prepared profit and loss statements, rent and management settlement invoices, and rent and management settlement vouchers for clients monthly or annually and for partnerships quarterly
- Reconciled balance sheet accounts and Client A/R to general ledger
0-5 years of experience
Review Receivable for 1/3 of [company name]. Third Party Payers. Identified systems issues in our 2nd largest Payer. Removed $1 million in Medicare liability and recovered nearly $500,000 in missing payments.
- Analyze transactions fees for largest third party PBMs. Recouped $800,000+ in invalid fees.
- Oversee $1.5 billion in quarterly payments. Reduced DSO of non-compliant remitters 5 days through EFT enrollment and Contractual Pressure.
- Lead continuous improvement initiatives. Reduced Write-Off expense by $20,000 by rebilling incorrectly reversed claims, and reduced quarterly expenses over $10,000 for improperly billed claims.
- Project Monthly Sales Adjustments. Reduced time for monthly forecasts from 3 days to 4 hours through improved record-keeping, trending, and balance analysis.
- Maintain invalid audit records for compliance and legal purposes. Successfully identified and monitored $1.6 million in deductions on tens of thousands of claims over 4 years of business transactions.
- Reconcile inter-company dollar transfers between [company name]. and our largest subsidiary. 1000+ monthly transactions totaling $30 million.
6-10 years of experience
Prepared and analyzed account reconciliation for purchased Finished Goods to ensure payments to vendors are accurate and timely.
- Developed and implemented an automated invoice feed for largest vendor to the legacy accounts payable system to reduce processing time from weeks to days.
- Coordinated a value stream analysis of the reconciliation process for Finished Goods to streamline and standardize.
- Prepared and recorded month end general ledger journal entries.
- Provided ad-hoc reports as needed to various levels of management.
- Initiated root cause analysis as needed to improve departmental tasks.
0-5 years of experience
Reviewed customer supply agreements to validate and interpret payment terms and conditions for customer rebates for retail national accounts.
- Implemented and accrued $800M in annual payments from 70+ different rebate programs.
- Ensured all payment programs were administered in accordance to SOX, GAAP, and industry regulations.
- Provided reporting and reconciliation directly to all customers, VP of Sales, and the finance team on monthly/weekly basis.
- Collaborated with Rebate Partners to improve supply agreement processes.
0-5 years of experience
Build monthly P/L packages and highlight key variance drivers and risks to initial projections
- Drove company efforts to lower overall expenditure of iOS consultants down by 9%, using in house developers and improved overall utilization of outsourced resources
- Spearhead weekly cash flow operations meetings with company CFO; build and implement
- Improved overall cash position by $1.5 Million using enhanced metrics such as operating
- Prepare and review relevant financial data comparing actuals to forecasts and budgets using the
- Overall resource allocation on iOS vs Android platform was unbalanced, assets and expenditure were realigned to better reflect and drive future growth goals of the organization
- Implement and improve fixed asset financial model for monthly and quarterly financials working with business owners to detail sources of positive and negative variances
0-5 years of experience
- Performed variance analysis on actual vs. budget results and reviewed significant variances
- Prepared financial reports on balance sheet, P&L and cash flow
- Tracked key performance indicators and supported budgeting and planning processes
- Managed month-end close process, including preparing journal entries and accounts reconciliations
- Managed over 45 third-party accounts and resolved inquiries and discrepancies promptly
- Achieved over $50,000 in financial savings and reduced 50% chargeback disputes by fraud analysis
- Increased time-effectiveness of billing reporting by 60%
0-5 years of experience
Processed monthly financial settlements and verified brokerage invoices against trading books and resolved all variances with counterparties.
- Financial settlements completed timely with 99% accuracy.
- Effectively trained two new accounting analysts on financial settlement procedures while accepting new responsibilities due to staff departures.
- Created monthly journal entries to the general ledger and reconciled accounts contributing to the monthly
- Prepared daily financial margin call reports and reported to executive’s collateral position resulting in either receiving money or paying out.
0-5 years of experience
Complied, sorted and processed all invoices and checks through SAP accounting program.
- Analyzed and resolved variances between Accounts Payable and Accounts Receivable.
- Verified and posted details of business transactions, such as funds received and disbursed.
- Generated vouchers, invoices, checks, reports and other records necessary for maintaining accounting.
- Reconciled detailed subsidiary ledgers to general ledger for month end closing.
0-5 years of experience
Scheduled daily assignments, managed work flow and time frames to ensure timely completion
- Created tracking procedures for data and shipping files
- Loaded and reconciled loan level data from external customers
- Calculate payments, rectified variances with external customers, reviewed loan histories and balanced transactions
- Created and tracked monthly turnaround files to external customers
- Created and managed external servicer performance through score cards
0-5 years of experience
Responsible for the preparation of daily and monthly Hedge Fund client’s portfolio and fund accounting reconciliations
- Reconciled Accounts Payable, Accounts Receivable, Capital, and Fixed Assets using Trial Balances and General Ledger reports
- Calculated monthly P&L for over ten clients in a timely manner, paying close attention to client deadlines and auditing requirements
- Ensured NAV calculations for our team’s most complex, high-volume fixed-income fund, Guggenheim, were completed within a strict client timeframe of fifth business day of the month
0-5 years of experience
Prepared and analyzed accounts payable expenditures for the Financial Controller
- Reconciled financial discrepancies by collecting and analyzing account information.
- Maintained records for the Food Safety Program and wrote Standard Operating Procedures (SOPs) for the Chief Operating Officer during Audit.
- Complied with federal, state and local financial legal requirements.
- Assured the reconciliation of all accounts in the balance sheets and worked with auditors.
- Prepared asset, liability, and capital account entries by compiling and analyzing account information
6-10 years of experience
Managed financial statements for government purchase card saving Fighter Wing over $77k in rebates
- Interpreted accounting data for over thirty-two squadrons and certified over $6.7m in Government Purchase card payments
- Maintained appropriated funds, accounting records, and files
- Operated, maintained, and modified automated financial tools and systems as required
- Utilized accounting data to recommend solutions for rectification of management issues
- Supervised military personnel in outstanding travel orders reallocating $140k in Fighter Wing for travel funding
- Operated computers programs with accounting software to record, store, and analyze information
6-10 years of experience
Understand the minute details of each transaction and judge which all accounts should be debited/credited. Accordingly, post entries to the respective accounts.
- Recording and posting of adjusted and corrected entries.
- Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines.
- Inventory Reconciliation.
- Assist in internal and external auditing procedures to supply the necessary information and supporting documents to auditors.
0-5 years of experience
Provided transitional finance department support in analysis and operations, including account reconciliations, and vendor dispute resolutions.
- Researched, reconciled and properly allocated G/L account charges, resulting in the identification of $500k of errant and/or duplicate charges.
- Researched vendor debit balances for allowance programs, and worked with vendors to reduce outstanding balances, resulting in the receipt of $2m from vendors.
- Prepared weekly reports for management review of vendor account balances
0-5 years of experience
Utilized strong analytical skills in timely preparing and completing complex GL account reconciliations for a large multibillion dollar Insurance corporation. Effectively completed multiple ad hoc accounting tasks in a dynamic team environment.
- Analyzed and prepared quarterly GL account reconciliations resulting in timely and accurately meeting of deadlines
- Performed various reconciliation analytics as required to external / internal audit teams usually on an annual basis
- Provided various analysis, training, and daily support to various team members which caused greater understanding and efficiency for team members in performing and completing responsibilities
- Utilized strong MS Excel skills (pivot table analysis), as well as proficiency in system tools (Oracle / TM1 / Discoverer) in performing role responsibilities which helped provided more timely completion of various accounting tasks.
- Utilized strong time management skills to effectively manage competing priorities. This allowed me to effectively assist my team while performing my ongoing responsibilities.
- Developed a strong working relationship with the Long Term Care Reserve Actuarial team and all other relevant support providers resulting in greater teamwork and cooperation between our teams.
- Coordinated and facilitated meetings in providing direction to various accounting support providers which resulted in improved efficiency and accuracy of the account reconciliations.
0-5 years of experience
Generated Custom and Recurring Reports using Jet Reports
- Generated and Reconciled Intercompany Transactions on a Monthly Basis
- Supported the Budgeting/Forecasting Process
- Managed Foreign Subsidiaries’ Journal Entries and Financial Statements
- Analyzed Variances on Departments Monthly Income Statements
- Managed Employee’s PTO Balances and Anniversary Bonuses
0-5 years of experience
Investigated and resolved various issues with servicer remittance reports and clients software system,
identifying and correcting errors to effectively develop solutions that generate more accurate reporting.
- Validated bank statements and bank reconciliation forms with supporting servicer reports to ensure
- Created functioned/macro-enabled spreadsheets to expedite the processing of 200 loan modifications
- Analyzed and corrected over 30,000 loans on a bi-weekly basis by finding variances with client reporting
0-5 years of experience
Performed daily cash and market value reconciliations within deadline (est. 7 accounts)
- Completed daily postings using correct descriptions and tax codes
- Investigated cash transaction variances for multiple currencies using cash and accounting statements
- Completed accrual and negative receivable adjustments daily
- Trained online for various courses several times per month
- Trained new employees on daily analyst duties (est. 6 employees since April 2013)
0-5 years of experience
Researched production and non-production invoices that require approval verification of goods/services, or having missing receipt of goods.
- Analyzed and resolved vendor complaints of rejection letters sent regarding their invoices.
- Prepared and processed various monthly journal entries. Performed ledger account reconciliations.
- Processed bulk oil, performance parts commission check requests, MRA (Material Return Authorizations) claims.
0-5 years of experience
Prepared and improved monthly process for financial packages presented to 11 controllers
- Reconciled 30+ monthly bank statements to SAP general ledger
- Prepared monthly account analysis of prepaid accounts, including researching and reclassifying entries
- Prepared weekly journal entries for postage fees of $1M for 25 plants and all treasury cash requests
- Ensured record retention/account reconciliation compliance
0-5 years of experience
Reconciled COLI/BOLI business accounts daily, monthly, and quarterly
- Performed accounting reporting and analysis ensuring effective SOX controls were maintained
- Worked closely with other areas within Specialty Markets to effectively process financial transactions
- Created and provided reconciliation reports both internally and externally
- Participated in Audits by attending meetings and preparing comprehensive audit packages containing auditor’s requests
- Responded promptly to ad hoc requests directly from Sr. Manager of Operations, various customers, and other members of upper management
- Prepared payments of commissions completely, paid directly to fund managers/broker dealers and acted as point person on any commission related questions
- Contributed in special project work and system improvement work as assigned
0-5 years of experience
- Constructed reconciliation processes for government sponsored agencies in order to recover misallocated funds owed to the bank and remittance of funds to the appropriate agency
- Developed 5 extensive SQL processes that present accurate data tracking on various populations
- Served as a strong resource in providing quick and accurate data allocation for ad-hoc reports
- Presented detailed, comprehensive process flows in adherence to program management
- Spearheaded historical data consolidation into SQL to streamline reporting processes by 100%
- Created comprehensive data dictionaries and procedures in compliance with risk management
- Received high regards from management in quickly applying SQL into daily operations
6-10 years of experience
Assisted with general accounting; handled accounts payable functions for all expenses.
- Generated weekly payroll information for subcontractors.
- Provided internal/external telephone support; investigated and resolved billing issues.
- Write up bids/orders and set up new credit accounts for clients.
- Strong ability to exercise judgment in dealing with the public and other employees.
- Demonstrated ability to maintain and work efficiently in a fast-paced environment.
- Conducted additional clerical/administrative tasks such as prioritizing, copying, faxing, scanning, distributing documents/faxes/emails; scheduling appointments, word processing and organizing files.
- Effective in multi-tasking and ability to make decisions in a manner consistent with the essential job functions.
6-10 years of experience
Analyzed actual to budget and prior year variances and provided timely responses to management’s requests during month end close.
- Prepared account reconciliations, identified and researched significant variances and unusual income statement and balanced specific activities. Communicated issues, proposed solutions and preventative measures to management in a timely manner.
- Created various ad hoc financial reports within tight deadlines.
- Managed the company’s monthly allocations process in PeopleSoft and ensured proper posting to the income statement, researched and identified drivers for unusual allocations related variances to plan at company and market level.
- Prepared the monthly variance analysis reporting for various executive leadership departments with high visibility during the monthly financial reviews.
0-5 years of experience
Processed debtor payments, ACH and chargeback request upon debtor request
- Resolved debtor and client payment discrepancies with management involvement
- Provided accurate invoices upon client request
- Assist banking institutions with any fraud and/or identity theft situations
- Prepared and reconciled unearned revenue and accrued revenue schedules
- Performed quarterly audits accurately and efficiently
0-5 years of experience
Responsible for the reconciliation and balancing of HR related general ledger accounts such as: Post employment; Home Country Deposit and Home Standard Deduction Accounts, for international transferred employees; flexible spending accounts; vacation accrual account; deferred directors’ compensation
- Six Sigma Green Belt project identified a process improvement of the home standard deduction account, thereby reducing the number of write-offs related to this account. Result: Six-Sigma Green Belt Certification
- Provided comprehensive documentation of responsible general ledger accounts ensuring that that they were Sarbanes-Oxley compliant
- Served as key team member of Six Sigma Black Belt project regarding the vacation accrual account.
- Successfully incorporated royalties’ payable responsibilities into position.
- Identifying that the inter-company royalty ledger was impacted by exchange gains and losses
- Worked with Corporate Accounting department in establishing process to eliminate the impact of exchange gains and losses on the corporate level inter-company accounts.
- Worked with outside consultant in establishing a system that reduced the amount of manual time for recording royalty income
10+ years of experience
General accounting, preparing financial statements, process payroll, and bank and other reconciliations.
- Converted payroll system to new software and ensured it complied with Fair Labor Standards Act.
- Create annual payroll budget and health insurance budget.
- Created access queries to extract needed financial and payroll information that was not provided by software.
- Assist with EEO reporting. Familiar with all benefits. Approve benefit invoices for payment.
- Sales tax reporting. Create 941 returns.
- Assist with annual audit schedules
0-5 years of experience
Prepares monthly general and standard journal entries, income and balance sheet statements, account reconciliations, cost reports and various other accounting statements and reports.
- Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, documenting financial transactions.
- Prepared monthly and quarterly fiscal reports to reflect financial status of assigned business entities and/or programs.
- Performed monthly reconciliation of bank statements, grant budgets, claims and general ledger accounts. Makes corrections in general ledger where necessary.
- Analyzed financial information detailing assets, liabilities, capital and prepares various statements and reports.
- Reviewed, investigates and corrects errors and inconsistencies in financial entries, documents and reports.
- Prepared annual financial reports for audits and tax returns.
0-5 years of experience
System user acceptance testing for on boarding of new computer software, analysis, contracts, chargebacks, rebates; wholesaler and GPO notifications, financial integrity and accuracy, acquisition contract sales, and customer claims.
- Reported detailed government class of trade VA, DoD, the PHS, Coast Guard, customer and payments
- Assisted process re-design and system enhancements, automation, system data updates for contracts, customer, membership, wholesaler
- Posted monthly and quarterly accruals and settlements for month-end close, monthly recon of specified accounts
0-5 years of experience
- Designed and implemented procedures to reduce month end deliverables by one day
- Managed month end closing of largest client account within a team of 6
- Developed and implemented test plans for Quality Assurance (QA) regression testing
- Calculated and investigated unit, cash, and accrual differences between Institutional Accounting
- Supported a mix of large complex Insurance client relationships requiring the understanding of all daily, weekly, monthly, and quarterly standards through action of customized client accounting and reporting requirements
- Ensured timely reconciliation of the Schedule D Statutory reports
- Communicated directly with clients regarding missing details of financial information
0-5 years of experience
- Created a market proxy to better forecast future sales and growth of the company’s leading product line. The proxy was immediately added as a discussion item in the GM’s monthly operations review.
- Designed and implemented a brand new variance analysis model, adapted model for use amongst multiple product lines and trained analysts in model usage and monthly updates.
- Developed a market segmentation model to better analyze specific performance metrics within the Americas sales region and identify areas of both opportunity and improvement.
- Initiated an Essbase training module for new financial analysts to achieve system proficiency 3-4 weeks sooner.
- Presented project results to the Chief Financial Officer and executive team receiving positive feedback and endorsement to carry all projects forward.
0-5 years of experience
Accurately reviewed, interpreted, approved, and documented financial information for this leading third party freight corporation, fully managing the entire claims process and monitoring invoices in excess of $25 million on a regular basis.
- Maintained financial records such as accounts receivable and accounts payable, deposits, purchases, and payments.
- Worked closely with each vendor, obtaining aging reports, reconciling accounts, and solving outstanding issues.
- Processed over 25,000 line items in the general ledger each week.
- Prepared and presented financial forecasts, budgets, and monthly reports for the Management Team.
- Issued and oversaw internal audits to ensure regulatory compliance and operational efficiency and accuracy.
- Regularly evaluated vendor pricing and invoices in order to receive the best price and save money for the company.
- Thoroughly evaluated and restructured programs with high accounts receivable balances, successfully collecting thousands of dollars in outstanding charges.
0-5 years of experience
Maintained direct oversight of all general accounting, accounts receivable and accounts payable functions of parent and subsidiary companies
- Performed accounting processes and controls through reconciling general ledger accounts and preparing the appropriate journal entries in accordance with GAAP standards
- Assisted in preparation of financial and operating reports
- Prepared and submitted monthly bank reconciliations for multiple accounts and presented for management review
- Provided analysis and interpretation of accounting records for use by management
- Offered variance research analysis for related income statement accounts
- Ensured all invoices are expensed accurately and coded correctly before entering data into accounting system using Dynamics GP
- Executed full cycle Accounts Payable through matching, vouching, general ledger coding, and check processing
- Maintained customer accounts through application of customer payments and credits
- Researched payment discrepancies (suggest adjustments to accounts as needed)
10+ years of experience
Resolved escalated customer service and non-compliant expense issues that impact payment processing
- Quality assurance review of vulnerable expenses
- Supported processing system upgrades by testing new software to ensure business requirements are met, and to facilitate business process changes
- Assigned liaison for companies acquired by [company name] to facilitate the transition of business processes
- Updated department’s processing guidelines and training manuals
- Coordinated training for new hires
- Monitored the Call Management System to ensure service level agreements are met
- Reported production, quality and customer service levels to management
- Post pay audit of processed expenses
0-5 years of experience
- Prepared budget files and assisted with the migration of financial data from QuickBooks to Microsoft Great Plains software.
- Developed and performed data validation processes (utilizing PivotTables, VLOOKUP, HLOOKUP, and additional excel functions) to confirm that files were uploaded successfully.
- Exported and formatted balance sheets and P&L statements and compared actual data with projected budgets.
- Audited entries and corrected errors in the accounting and POS software.
- Assisted the VP of Accounting with various special projects.
0-5 years of experience
- Reviewed audit vendor invoices, prepared check requests, monitored financial activities, and aligned monthly spending with budgets. Maintained vendor files for external auditors.
- Resolved invoicing issues with vendors and communicated findings with Charter Schools, Accounting Manager, and Vice President.
- Prepared weekly Cash Positions for the Charter Schools.
- Completed various additional Accounting functions such as reclassifications, credit card recap journal entries, and assisted with entering payroll entries when needed.
10+ years of experience
- Performed complex cycle count analysis and reconciliation of inventory accounting variances
- Prepared and published timely periodic inventory accounting reports and statements for management and client review
- Prepared and maintained inventory accounting adjustment logs for various critical clients
- Performed sophisticated PivotTable analysis in advanced Excel applications to manage large amounts of inventory accounting data
- Created detailed inventory accounting spreadsheets, pareto charts and bar graphs essential for accurate projections of required inventory levels
6-10 years of experience
- Maintained investment accounting general ledger through various checks and procedures for the department.
- Created numerous IFRS derivative accounting reconciliations used for the month-end & quarter-end close.
- Performed analysis of the team’s investment accounting practices to improve reconciliation efficiencies in the reporting process.
- Assisted in analysis and interpretation of financial statements to auditors and senior management.
- Routinely involved in team wide compliance projects used for long term planning and investment purposes.
- Along with Supervising one direct employee, was also key lead for several team members on various statutory compliant initiatives for investment finance.
0-5 years of experience
Prepare cash and currency reconciliations to all counterparty accounts for each assigned fund on a daily basis.
- Maintain daily accounting records and complete daily roll forward schedules.
- Perform month-end close process and valuation for assigned funds.
- Process fund trade activity and communicated with the fund investment manager on a daily basis.
- Prepare wire requests from the client and send the wires with authorized signatures to the bank for approval.
- Train new employees on systems, processing, procedures and job responsibilities.
- Assist in converting new business to the Investment Manager Services department and transfer their financial information to SEI’s reporting systems.
0-5 years of experience
Responsible for operations of Accounting including A/R, A/P, collections and general daily accounting tasks
- Under the direction of CFO, provided financial information in connection with internal monthly management reporting and monthly financial statements
- Reviewed project invoices to ensure accuracy and compliance with contracts. Assisted with the resolution of any invoicing issues
- Monitor AR balances and follow up with project managers and clients as necessary on past due balances
- Create monthly ‘work in progress’ log and monitor balances by project to ensure that all projects are billed on a timely basis
- Handled security sensitive company bank accounts
0-5 years of experience
- Hands on experience with Oracle PeopleSoft 9.1 system modules, including Financial GL, Purchasing, Payroll, AP, Budget, and SciQuest (procurement system)
- Ran database queries across Payroll and Financial GL modules to create accounting reports
- Took charge of reconciling payroll accounts, finished monthly reconciliations for more than10 payroll accounts for fiscal year 2012 and 2013, improved team work productivity by 30%
- Conducted procurement process and analyzed purchasing accounting records across Procurement system, Financial GL, AP modules, and made budget level research
- Analyzed application integration and accounting data transformation between Human Capital Management and Financial Management systems, as well as between SciQuest Purchasing and Financial Management systems
- Assigned recommendations to Payroll and Procurement module deficiencies based on transaction workflows
- Presented to [company name] PeopleSoft management team
10+ years of experience
Analyzed and prepared monthly financial statements, balance sheet reconciliations, and internal financial management reports such as sales/margin detail analysis, WIP accrual and overhead labor analysis.
- Oversaw all aspects of fixed asset accounting.
- Prepared and presented monthly financial results at multiple Program Review Meetings
- Virtual Program Team Leader for ExpressJet contract which included analysis of actual quarterly results vs. forecast, presentation of results, and recommendations for future margin improvements.
- Manage monthly contra activity with Rolls Royce.
- Collaborate with cell leaders and directors in preparation of yearly expense and capital budgets.
- Conduct annual internal audit of quality department in association with ISO 9001 compliance.
- Extensive use of Oracle, Sage Fixed Asset Software, SQL Tables, and Excel.
0-5 years of experience
- Complete individual and/or team “Special Project†assigned by management that requires additional researching, auditing, and reporting as required by the Legal department
- Provided over the phone and electronic training of accounting processes and procedures. Provided both verbal and hands-on training in Accounts Payable.
- Enter and approve approximately 400 invoices weekly into 2 separate billing/processing systems (Share point and LPS Invoice Management)
- Ensured vendors are complying with BOA billing procedures
- Verify billable hours and maximum allowable hourly rates billed from counsel for all litigated matter according to contracts
- Provided support to the Legal Administration department in processing invoices, these services included, but not limited to, general office duties; copy, fax, scan, reconciling customer statements
0-5 years of experience
Audited client company employee’s extremely wide range of expense claims against contract policies and government contract rules, ensured against duplicate reimbursements or currency exchange errors, that all documentation was present, that any credits were offset before payments sent out, that payments were coded accurately in our system, taxed correctly and paid via the correct route. Large volume of special priority audits to manage. About 50% of requests had issues that had to be resolved.
- Paid out approximately $160 million while earning a rating of “exceeds expectation.”
- Tasked with most complicated international, multi-currency expense audit and payments.
- Began training others after only three months on the job and was frequently asked to train others.
- Created Excel sheets to automate the longer and more complex audits.
- Created training manuals for handling files for second largest client.
- Considered by co-workers and management as highly accurate, top analyst.
- Asked by higher management to participate in numerous projects aimed at process improvements.
0-5 years of experience
- Process unitizations of fixed assets from Nuclear projects placed in service averaging $50 – $100 million monthly.
- Process and review retirements and transfers of fixed assets.
- Identify, research and assist in resolving capital versus expense issues.
- Provide field accountants with clarifications of capital versus expenditures based upon established guidelines within the company’s capitalization policy.
- Analyze and reconcile capital projects and resolving any discrepancies.
- Review capital projects initiation forms and system data input for accuracy of project asset locations, general ledger accounts and estimated values assigned to capital projects.
Administrative Analyst Duties and Responsibilities
The type of company an Administrative Analyst works for will greatly determine their duties and responsibilities. There are, however, several common primary duties nearly all Administrative Analysts can expect to perform. A review of current job listings identified the following core responsibilities.
Collect Information Because a large part of the Administrative Analyst’s job requires data analysis, the Administrative Analyst must be adept at locating and collecting pertinent information. This may involve working with the heads of each department to retrieve reports and forecasts, speaking with subject matter experts, observing employees in action, disseminating surveys or obtaining budgetary documentation. Administrative Analysts must be able to determine what information is needed and where the best source for that information can be found.
Analyze Data One of the most important tasks of the Administrative Analyst is data analysis. They must be able to take varied and often complicated data and perform analyses to see where their employer can save money and increase efficiency. They must know how to identify trends and be able to forecast future trends. They must be knowledgeable on data analysis practices and be comfortable with statistics and mathematical calculations. The analysis will help the Administrative Analyst create a plan of action or strategies to offer their employer to better its practices and improve their profits.
Provide Presentations and Reports The Administrative Analyst will often be tasked with creating detailed reports based on their data analysis findings and presenting their ideas to management. They should be able to create visual depictions of data, graphs and charts and be comfortable with public speaking. The ability to create presentations using software such as, Microsoft PowerPoint is also important for the Administrative Analyst.
Administrative Analyst Skills
Administrative Analysts should be detail-oriented and work well under tight deadlines. They must be self-motivated and have an aptitude for mathematics. Their communication skills must be impeccable and they must possess great interpersonal skills as well. In addition to these traits, employers look for candidates with the following skills. Core skills: Based on job listings we looked at, employers want Administrative Analysts with these core skills. If you want to work as an Administrative Analyst, focus on the following.
- Highly developed analytical skills
- Mastery of basic math
- Knowledge of business operations practices
- Working knowledge of Microsoft Office Suite programs, especially Excel and PowerPoint
- Adept at research practices
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Broaden your career options by including these skills to your knowledgebase.
- Prior experience in financial and trend analysis
- Background or degree in Finance, Business or related field
Administrative Analyst Resources
There are more helpful and informational resources available on the Web for those interested in becoming an Administrative Analyst. We scoured the internet and found these links full of learning opportunities and the latest industry news. On the Web
Analytics Magazine – Published by the Institute for Operations Research and the Management Sciences (INFORMS), this periodical is full of industry news and useful articles. The bimonthly magazines are offered in digital format and at no cost. Subscription to the INFORMS database is required. Administrative Analyst Books
The Business Analyst’s Handbook – This useful resource is full of tools, tables, lists and templates business analysts can use to make their jobs easier. It also contains industry practices and best techniques.
Improving Business Processes – This text covers everything one needs to know to conduct a business process improvement initiative. It covers all aspects from the analysis stage to the strategy implementation phase.
The Process Improvement Handbook: A Blueprint for Managing Change and Increasing Organizational Performance – This definitive resource is a must read for anyone looking to improve a business’s operation and performance areas. With wonderful examples and lots of details this book is a great reference for the Administrative Analyst. Industry Groups
The Institute of Management Consultants USA – IMCUSA was established in 1968 in New York. They serve as a professional association and certifying body for management consultants. They offer distance learning, networking opportunities, and discounts on industry-related services.
American Association for Budget and Program Analysis – AABPA’s members form a diverse group of professionals working in all types of industries and areas. AABPA provides support to their members by keeping them apprised of the latest developments and news in their fields, connecting them to other professionals in their areas and hosting events and symposiums.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
