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Admin Secretary Resume Samples
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10+ years of experience
Provided support to manager in various locations of the company, order supplies, made travel arrangements, prepared expense reports, and managed calendars for mangers.
- Arranged customer related events and activities.
- Prepared and maintained files for customers assigned to sales teams.
- Received and distributed confidential information as advised.
- Helped with the preparation of company RFP’s.
- Trained new employees within the department on company policies, procedures and protocol.
6-10 years of experience
Demonstrate capacity to provide comprehensive support for administrators effectively managing all essential tasks including but not limited to routine correspondence, property accountability; preparing meeting materials and scheduling the use of facility.
- Proven track record of accurately completing financial records, payroll records and reports within budget requirements.
- Proficient in the PeopleSoft system when ordering and receiving supplies.
- Adept at maintaining proficient use of technology to meet the administrator’s requirements.
- Highly capable of interacting professionally with visitors, parents, students and staff. Very efficient when taking messages and making appointments.
- Proficient in Microsoft Office System, PeopleSoft; EPES Bookkeeping Software; Internet; Pentamation. Trained in Cognos and GSMS software systems. Type 75 wpm with complete accuracy.
- Train new staff in front office procedures as well as office machines and other essential office practices.
- Handled highly confidential matters.
0-5 years of experience
Work directly under Chief of Plastic Surgery serving as the research coordinator for various wound research protocols.
- Duties include: regulatory/documentary management, coordination of study events, create and maintain study reports for sponsor and Human Subject Committee.
- Data entry and management of all study related items: patient database, assessment forms, consent forms, applications, etc..
- Answering phones, maintaining digital photo database and patient binders, scheduling patient appointments, correspondence between VNA’s and physicians
- Arrange travel, maintain meeting calendars, assist with powerpoint presentations for meetings
6-10 years of experience
Provide direct support to the Service Line Director, Assistant Directors, Managers and Clinical staff
- Arrange travel, process expense report, vendor invoices and service requests.
- Coordinate all administrative activity for the entire medical center
- Coordinate CME trainings center-wide for Physicians
- Manage conference room reservations and set-up
- Acts as a lead for other department secretaries and receptionist; directs workflow and provides training and guidance when necessary.
- Makes arrangements for transportation, reservations and living accommodations for Executive out-of-town travels
0-5 years of experience
Performed clerical duties as related to clinical services in scheduling appointments.
- Confirms insurance eligibility and obtained pre-certification information for surgery. Coordinates with Patient Account Rep for posting surgery.
- Completed disability and family medical leave act forms.
- Accomplished daily tasking and coordinates messages with physicians.
- Prepares and processed correspondence as needed by physician.
- Works within group policy on such items that may include Risk Management.
- Performs receptionist duties as necessary. Answered telephones, screened call, took messages and provided information to obtain high quality liaison between patient and physician.
- Provided support services to all team members as necessary such as updating patient information in the electronic medical record.
- Gave patient information for follow up appointment with appropriate physician as needed
0-5 years of experience
Placement at Fernald-FERMCO-RSOO Div. as Administrative Secretary II, (10 mos.) and in office direct hire.
- Sales – compete for jobs in temporary and permanent job market
- Payroll processing using Pacoili system with related paperwork (Worker’s Comp, Child Support and unemployment processing).
- Recruit and interview applicants for job placement
- Create and recommend testing of potential applicants.
- Executive Administrative Secretary II, (10 mos.) – for Fernald-FERMCO-RSOO Division Manager
0-5 years of experience
Bi-weekly and monthly payroll for classified and certified employees
- Maintaining and reconciling school checkbook
- Proficient with Infinite Campus and SASI for student information
- Requesting new student files, tracking requests, creating and maintaining Excel spreadsheet for these requests
- Sending out old student files as requested
- As PERS technician served as liaison between the School District and the Public Employees Retirement System (PERS)
- Reconciled bi-weekly and monthly reports for PERS and calculated the District’s contributions
0-5 years of experience
Designed and organized employee moral booster projects/exercises
- Assisted CEO and HR Director – Served as receptionist
- Gathered and input new employee information and packages
- Involved in training new hires — Edited outgoing mailers/flyers for marketing
0-5 years of experience
Screened incoming and outgoing calls
- Inquired on company information and service to guest
- distributed incoming and outgoing mail
- Scanned and emailed staff documentation
- Supported faculty and staff with assistance
- organized and managed office with any needs necessary
- Provided students and guest with general information on curriculum
0-5 years of experience
Electronically file newly completed and closed cases in online databases.
- Plan, organize and prepare documents (i.e. agendas, memos, reports) for upcoming events and schedule appointments for patients.
- Greet and assist with constituent problems and concerns
- Created and presented community service project for Work Ready Philadelphia
- Usage of Mac/Dell computers for documentation requests and office equipment
- Schedule and arrange weekly meetings for office events
0-5 years of experience
Ability to think quickly and adapt too many diversified positions.
- Responsible for typing correspondence, purchase orders, emailing, faxing and copying daily.
- Proficient with keeping track of Inventory.
- Created and maintained invoices.
- Provided Daily Customer Service.
- Collaborated with various vendors.
- Was responsible for posting checks and updating Accounts Receivables.
- Used the following software applications: Oracle, BIS, Bullhorn, Word, Excel, etc.
0-5 years of experience
General office duties and reviewed contracts wrote while serving as notary public.
- Communicated with supervisors, maintenance, and tenants verbally and in writing.
- Assisted with payroll, A/R, A/P, monthly audits, and with project management duties.
- I was primary contact for corporate office supervisors, supervisors, sales people, and maintenance. I assisted with project management.
0-5 years of experience
Enhances effectiveness by providing information management support
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
0-5 years of experience
Responsible for performing the intake process for students.
- Clerical/secretarial duties such as organizing, prioritizing, record-keeping, filing and reporting activities.
- Computer expertise with proficiency in Microsoft Office applications.
- Bookkeeping, purchase orders and payroll.
- Certified Test proctor and administer all testing at facility.
6-10 years of experience
- Manage and maintain executives’ schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, Power Point presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Experience with: Adding machines, Calculators, Calendar and scheduling software, Data input scanners, Desktop computers, Email software, Fax machines, Laptop computers, Microsoft Office software, Microsoft PowerPoint, Microsoft Word, Office suite software, Presentation software, Scanners, Spreadsheet software, Word processing software.
0-5 years of experience
Assist with students discipline, data entry referrals
- Assist Assistant Principals with student’s discipline in contacting parents
- DMC & Suspension six weeks reports
- Relieve front desk and other positions as needed
- Assist Counselors with general office duties and interpreting
10+ years of experience
- Type weekly reports, letters, memos, presentations, confidential personnel reviews and budgeting information.
- Develop and maintain highly organized filing systems for correspondence, vendor information and equipment invoices.
- Arrange business travel itineraries for the department.
- Answer phones, handle and direct calls, take messages for managers and programming teams.
- Organize and schedule meetings, conference rooms and conference calls.
- Manage CIO’s calendar.
- Record and verify department financial charges, budget and salary information.
- Manage the company hardware maintenance contract by tracking equipment location on Netman inventory system and Excel, and verifying invoice accuracy for payment. Identified a $30,000 annual cost savings opportunity for the company.
10+ years of experience
8 Years’ experience as Personal Assistant to GM at [company name].
- 10 year experience to deals staff and establishment cases.
- Coordination with [company name] H/Qs Islamabad for Budget Management
- Collect Different reports from field unit.
- Manage Technical data base of the Region as per requirements.
- Manage Procurement procedure of the region.
- .Preparation of Financial Reports Quarterly & Yearly
- Established smooth reporting patterns to the head office.
- To implement the company’s plans, strategies and policies.
0-5 years of experience
- Transmit information or documents to customers, using computer, mail, or facsimile machine.
- Hear and resolve complaints from customers or the public.
- Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
- File and maintain records.
0-5 years of experience
- Assist maintenance personnel at factories
- Operate AutoCAD system to produce maintenance drawing and diagrams
- Knowledge and using Window, SAP, Linux Operate Systems
- Complete and reordering part and equipment, receive and issue stocks. creating work orders
0-5 years of experience
- Promoted to head operator for main office
- Trusted enough to work with the CEO of company
- Head of new patient consults
- Sent phone calls through computer software to correct location
- Over head paged doctors, secretaries and managers
- Mailed out dictation to doctors or patients, made new patents charts, prepped the inside of the chart for next visit, took messages for doctors or secretaries
- Stamped and sent out all outgoing mail
- Put all new patient packets, billing packets and insurance packets together
Administrative Cover Letter Examples
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Admin Secretary
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
