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Administrative Aide Resume Samples
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0-5 years of experience
- Assisted the Program Director and Site Supervisor of Bridges with staff development, program orientation, and office management
- Managed timesheets, office inventory, and SYEP (Summer Youth Employment) documents
- Maintained weekly summer data reports and DYCD SACC license
- Assisted as program liaison and or supported staff as needed
0-5 years of experience
- Interacted and assisted various students and faculty with course curriculum and other related matters
- Customized processes to improve workflow of the office (i.e. create databases and complex spreadsheets)
- Reported to multiple program administrators and completed all of the given tasks
- Collaborated with colleagues on different office events to build a communal
0-5 years of experience
- Demonstrated the ability to follow complex instructions and complete assignments in the appropriate scope of time, leading to good results.
- Heavy filing and Data Entry was required of this position.
- Planned, scheduled, took minutes and coordinated meetings with multiple staff members. At designated times in charge of the Data Center.
- Made decisions in standard procedural matters without immediate supervision.
- Showed a strong ability to prioritize, manage heavy workloads and work well under pressure.
- Prepared and maintain confidential correspondence and other timely sensitive material.
- In charge of Data Center at designated times.
- Other duties and special projects as assigned.
6-10 years of experience
Collecting and verifying over 60 employee’s attendance and number of hour worked, and posting it to City Time system.
- Performing administrative work of moderate involving the handling of confidential and other information
- Automating office systems; type records, reports, forms and schedules; reviewing and verifying written information
- Answering phones, retrieving court notifications from Finest system
- Receiving, sending, separating and distributing mails to different commands
0-5 years of experience
- Provides administrative support and assistance to the Unit, Section, and Division personnel to enhance the smooth operation of the Unit, Section, and Division.
- Interview citizens to determine jurisdiction, nature and validity of complaints; help resolve complaints or refers them to the appropriate Section or agency.
- Advise citizens of the various County services available to them.
- Assist with Administrative Review Committee packages – (Contract, grant, monetary request)
- Prepares correspondence in accordance with established Departmental and County guidelines with less than 5% being returned for correction.
- Apply professional telephone techniques and protocol related to both the public and private sector.
- Screen the Section/Division calls and answer questions within the scope of authority.
0-5 years of experience
- Filed paperwork, made weekly schedules
- Ordered office supplies from vendors
- Responsible for handling payroll and overtime
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, and database.
0-5 years of experience
- Interview complainants and prepare complaint reports
- Perform data entry and data retrieval from law enforcement database
- Obtain from and transmit information to the public and members of the police department
- Operate single and multiline phone to provide information and take messages
- Handle sensitive and confidential information with discretion
- Perform clerical and administrative duties
10+ years of experience
- Professionalism along with courtesy towards the public was priority for me.
- Responsibilities included maintaining all crime records and reports by the department.
- Give records or information from crimes to supervisors concerned
- Answered telephone switchboard and gave personal attention to both jobs
- Updated and revised all legal forms and reports
- Wrote and typed crime reports
- Trained and directed because of my experience Rookie Police Officers and Police Administrative Aid trainees with procedures required to take reports correctly, legally and also on computer database.
- Duties included using a Novell database
- Storing records end of year to be put away.
- Position required patience to work with the clients/public.
0-5 years of experience
- Filed and maintained records.
- Transmitted information to essential documents.
- Transmitted information to essential documents.
- Copied, faxed, and stapled documents.
- Sort and distributed documents into file folders.
0-5 years of experience
Answer phone calls daily regarding event planning and other Alumni amenities
- Transfer inquiries to proper departments
- Organize office space and important documents
- Notify and send important reminders to patrons via phone, email and mail
6-10 years of experience
- In take clients which entails inputting client information into lotus notes, interviewing clients for support services [rental assistance, heat assistance]and directing them to such services
- Attend Advisory Board meetings and record, prepare, and distribute meeting minutes
- Organize children’s camp through recruitment and referral
- Emergency Disaster Service liaison including contacting fire department, setting up disaster relief vehicle, recruiting and retaining volunteers
- Recruitment and scheduling of food pantry and feeding program volunteers
- Responsible for the opening and closing of the building, and co-signing all business checks
- Perform office duties which include filing, faxing, copying, answering phones, schedule appointments, and advertisement
10+ years of experience
- Research and resolve customer concerns and complaints
- Facilitate the processing of payroll adjustment and amendments
- Provide general clerical support including data entry, filing, and faxing
- Research and update information
- Facilitate the processing of the roll call
0-5 years of experience
Administer all office billing and review all time entries entered by attorneys
- Assemble and sort exhibits, ensure all legal documents are correctly prepared for final court submission
- Organize trial preparations and support, including witness lists, exhibits and trial binders.
- Perform research on individuals with Lexis Nexus and other public records research software.
- Organize conference calls, meetings, appointments and other calendar items.
- Manage complete contract process for real estate transactions; sales and purchases.
- Handle complete immigration process for clients seeking to adjust status or petition for relatives.
- Assist attorney with preparation of estate documents, i.e. powers of attorney.
- Oversee daily office functions, coordinate schedules, and keep track office supply inventory.
0-5 years of experience
- Manage department coverage and supervise 8 subordinates
- Generate quarterly reports – monitors the units overtime once a month
- Process weekly payroll and distribute tuition and pay checks to the unit employees
- Compile statistical reports of tuition, loan payments and submit to the legal department.
- Process loan payments and disburse to legal
- Train newly hired NYPD Cadets – Clerical duties
- Conduct monthly staff meetings and delegate workload
- Conduct inspections of office productivity and order supplies
0-5 years of experience
- Order supplies
- Enter Check Request
- Answering phone calls
- Faxing
- Makes Copies
- Assist clients with computers, (food stamps, resumes, and job applications)
10+ years of experience
- Manages the organization units budget
- Developed an inventory to account for Programmatic medical supplies equipment
- Monitors usage of supplies to identify trends for multiple programs
- Track cost changes and availability of supplies
- Conducts physical inventory bi-weekly updates and maintains accurate inventory records
- Obtain quotes for purchases from $500.00 on up for supplies and equipment and services
- Update equipment and tech as appropriate based on need and cost and organizational benefit
- Maintain and update vendor list as needed
- Followed SOP when it comes to disposal of damaged or retired goods
- Developed codes for equipment to apply to inventoried items for tracking
0-5 years of experience
- Human Resources Liaison
- State compliance Auditing
- Scheduling & Coordination of Team Decision Making Meetings
- Travel & Training Arrangements
- Verbal & Written Interpretation (English to Spanish)
- Compilation & Reporting of Statistical Data
- Project Management
0-5 years of experience
- Provide assistance to the Public via Siebel Service Request. Enter service request information accurately and in a timely manner. Contact the appropriate department in emergency situations immediately
- Receive, screen and provide personal assistance to the general public, County employees/ departments/ agencies/ vendors/ business or organizations via incoming telephone inquiries and office visits.
- Communicate effectively both orally and in writing while exercising good judgement, courtesy and tact. Assist in the resolution of inquiries, write messages and/or transfer calls as appropriate
- Maintain MCDOT Correspondence software and attach appropriate documentation to incoming correspondence files
- Mail newsletters, promotional material and other information
- Make copies of correspondence and other printed material
- Open, read, route and distribute incoming mail and other material, and prepare answers to routine letters
- Provide clerical support to include typing, proof reading, grammatical editing of memoranda’s letters and reports
- Proficient in use of Microsoft (i.e. word, excel, spreadsheet), operate office equipment such as fax machines, copiers and phone systems, and word processing, database management and other applications
10+ years of experience
- Supervise assigned staff to ensure adherence to deadlines, monitor daily operations of group to ensure monthly deadlines are met.
- Responsible for preparation of performance reviews, and provide input to compensation recommendations for current staff.
- Process telephone bills and magnetic tapes for Telecommunications department.
- Payment of the monthly telephone bills via SAP for the entire Agency.
- Maintain Excel spreadsheet that track telephone bills and vendors.
- Maintained highly workable filing system.
- Arrange installation of telephones for employees who work from their homes.
- Distribute telephone reports to respective divisions of [company name].
- Generate monthly Journal Vouchers to bill back customers.
- Maintain business relationships with vendors and employees to make sure [company name] is not being charged for erroneous telephone bills.
10+ years of experience
Answer phone calls and correspond to the general public
- Conduct data entry into computer system
- Execute filing and mailing duties
- Perform customer service
Administrative Aide Duties and Responsibilities
Much of an administrative aide’s responsibilities will depend on the size of the office and the company’s industry. However, based on listings we analyzed, these duties are usually assigned to administrative aides:
Answer Correspondence Many people’s first interaction with a company comes through a phone call, by mail, or through an email.The administrative aide fields all inquiries, comments, and other correspondence in a professional manner, and passes on important information to the appropriate party. Administrative aides also often serve as a liaison between different staff members or departments in a company.
Manage Schedules
Administrative aides are often involved in many aspects of company planning and general coordination. They must keep meticulous notes in order to accurately update event calendars and manage the daily schedules of their superiors. Administrative aides are also responsible for booking and managing staff meetings and appointments, which requires high attention to detail since executives are often very busy.
Write and Edit Assignments
Many managers delegate writing assignments to administrative aides. These can range from simple memos or newsletters to more extensive reports and research-heavy papers. Some administrative aides also conduct intensive research to help flesh out a presentation or a publication that’s ready for printing.
Maintain Records An administrative aide usually handles a company’s detailed record systems. This can include databases and spreadsheets with correspondence, internal documents, or general company files. Administrative aides may also record and file company expenditures and receipts while making sure everything is accounted for. At a larger company, an administrative aide might be responsible for an entire storeroom or corporate library of information.
Administrative Aide Skills and Qualifications
While some higher-level administrative aide positions require previous experience, many companies are willing to train a prospective hire. The following skills are essential to getting the job done:
- Typing – the bulk of an administrative aide’s day is spent working in front of the computer. They must be fast and accurate typists to quickly craft emails, notes, memos, and other documents
- English language proficiency – administrative aides are sometimes asked to review and revise written material, making good English grammar and writing skills a must
- Computer skills – administrative aides must be comfortable with a Windows or Mac computer system and the associated programs, depending on what the company uses
- Communication skills – much of an administrative aide’s daily work involves corresponding either over the phone or in person with a colleague or visitor, so a confident tone of voice is essential on the job
- Organization skills – working in an office requires a high degree of organization. Administrative aides are usually responsible for a wide array of work and must keep track of paperwork, documents, and other important information
- Multitasking – an administrative aide must prioritize the many assignments they receive through the day, many of which must be handled simultaneously
Administrative Aide Education and Training
Most organizations looking for an administrative aide require at least a high school diploma or GED. Some companies ask for university coursework in a field like accounting or business, as well as some past office experience. Administrative aides usually receive on-the-job training that introduces them to company programs and operating procedures. They also learn how to use in-office equipment like copy machines, phones, and scheduling tools. Administrative aides in the legal or medical fields are asked to learn terminology and jargon relevant to the industry.
Administrative Aide Salary and Outlook
The Bureau of Labor Statistics (BLS) lists the national median annual salary for secretary and administrative assistants as $37,230, with a median hourly wage of $17.90. Administrative aides in the highest 10th percentile earn more than $62,230 a year. The BLS says there are at least 3.9 million secretary and administrative assistants employed in the United States, and the sector is projected to decline by 5 percent through 2026.
Helpful Resources
We searched the web for the best industry resources to help you continue exploring a career as an administrative aide. Here are more ways to learn whether becoming one is right for you:
American Society of Administrative Professionals – this organization helps administrative staff thrive in the workplace by offering a variety of live and online training and other resources
Administrative Assistant and Secretary’s Handbook – authors James Stroman, Kevin Wilson, and Jennifer Wauson give practical instruction in critical areas like Microsoft Office, business math, and schedule management
The Administrative Assistant: Starring in a Supporting Role – written by Brenda Bailey-Hughes, this book is a crash course in the soft communication and management skills used in the office
“Best Qualities for an Administrative Assistant” – get the scoop on what makes a great administrative assistant from an experienced coaching and recruiting professional
Administrative Cover Letter Examples
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Administrative Aide
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
