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Executive Assistant To CEO Resume Samples
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0-5 years of experience
Directly supported CEO and Executive Team with Six Sigma training and process implementation throughout family businesses.
- Maintained multidimensional complex calendar events and created highly effective organized filing system
- Prioritized emails, received incoming calls, scheduled board and foundation meetings
- Booked conference rooms, arranged out of town conferences, travel and hotel accommodations
- Managed six sigma special project and trained staff on procedures, processed bills and incoming daily mail
- Drafted correspondence, conducted online research, provided pickup and delivery courier service
6-10 years of experience
Executive professional, with management style meant for organizational development
- Microsoft Office, Windows XP, Microsoft Word, Excel, Power Point, Quick Books Pro, Outlook, 10-Key by touch
- Assisted with booking flights, made lunch appointments
- Created, prioritized and modified documents making the office more efficient using Excel, spread and Data sheets
- Answered all in-coming calls
- Typed up all contracts for clients and briefed them with the CEO
- Took dictation and handled all financial records
0-5 years of experience
Provided administrative assistance to the CEO with calendar management, travel arrangements,
letter writing, file maintenance, Outlook mailbox and phone support
- Handled confidential material at the highest level
- Coordinated the communications and logistics of staff meetings, produced materials, and took
- Performed research, data collection, statistic compilation, document generation as necessary to complete special projects and price quotes
- Created and prepared marketing literature, set up and attended special sales events
- Updated and maintained company library consisting of literature and product samples
10+ years of experience
Managed executive calendar, including setting up meetings and scheduling appointments.
- Made airline, hotel, and ground transportation arrangements, both domestic and international. Also experienced in dealing with private aviation for group trips, and visa/passport requirements.
- Utilized discretion and judgment at all times in dealing with executive’s direct reports, as well as communication with customers and vendors via telephone and email.
- Prepared and reconciled expense reports.
- Updated and organized reports.
- Provided personal assistance when needed to executive who traveled extensively.
6-10 years of experience
In collaboration with senior staff, provided guidance to CEO to ensure success in the day-to-day operations
- Communicated with board members and managed materials and details for quarterly board meetings
- Extensive international/domestic travel for CEO and his direct reports
- Managed and coordinated extremely busy calendar with extreme detail
- Monitored email and replied on behalf of the CEO on related issues
- Provided and coordinated team building events to Junior and Senior Assistants
- Coordinated Executive off-sites and Corporate events – approximately 400 employees
0-5 years of experience
Provided a full range of support services to CEO to include: calendar/schedule management, travel arrangements, reports, and prepared requisite materials.
- Implemented processes and procedures that increased operational efficiency; managed daily functions of the office and premises
- Produced high-level communications ranging from highly confidential to policies and procedures
- Maintained strict confidentiality with sensitive information, financial documents, records and personal matters.
- Liaised between 20 member staff, 200+ volunteers and the CEO of 9000+ member congregation; proactively resolved any membership issues and exercised tact, diplomacy and discretion in all written and verbal communications.
- Travel assistant to CEO for all major engagements
- Collaborated closely with the staff to complete various ministry projects and conferences
- Managed the execution of events and concert logistics including staffing, accommodations, hospitality, and production efforts. Clients included BET, WeTV, Radio One, and Rickey Smiley
- Monitored costs and expense reports, negotiated vendors contracts
0-5 years of experience
Scheduled & facilitated monthly board meetings and provided meeting materials and agendas. Served as a liaison between CEO and clients regarding accounts and new business.
- Hired and trained all new employees. Bank customer, marketing and employee event planner.
- Human Resources Department Manager. Compliance, Audit and 401(k) committees.
- Served as central point of contact for all outside vendors. Created and maintained up-to-date organizational chart.
- Served as liaison between MetroBank and FDIC/Ga Dept. of Banking & Finance examiners.
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed the day-to-day calendar for the bank CEO.
0-5 years of experience
Managed CEO’s schedule and calendar. Coordinated meeting schedules and confirmed with attendees.
- Prepared relevant documentation and assembled collateral material, to be reviewed and presented by CEO.
- Typed and formatted detailed legal contracts in Microsoft Word. Accurately tracked and documented all correspondence, events, projects, and pricing updates within strict timelines.
- Processed departmental invoices, deposited checks, and transferred funds as required. Purchased office supplies and maintained accurate records of expenses.
- Screened and routed incoming calls, responded to inquiries and requests, sorted mail, and faxes. Followed-up on open items as required.
0-5 years of experience
Handled all personal and business correspondence for CEO/President and composed and responded to all of his emails
- Set up and maintained CEO/President’s calendar and handled all domestic and international travel arrangements
- Composed and executed presentations for clients
- Revised and updated company handbook, ordered office supplies and equipment,
- Coordinated meetings and special events
- Recorded and transcribed meeting minutes
- Supervised clerical staff
0-5 years of experience
- Assisted CEO with operations, growth, and effectiveness of the office.
- Managed all documentation for Human Resources Department.
- Passed HIPPA audit 100%.
- Developed new business opportunities in the healthcare industry for CEO; designed and implemented business cards, brochures, and other essential documentation.
- Worked with CEO on special projects, manuals, policies, procedures, and correspondence.
0-5 years of experience
Performed administrative support functions for the Executive teams
- Compiled and prepared reports, types and designs correspondences, charts and visual presentations
- Managed oversight of facility and contracted services
- Scheduled and organized travel, meetings, conference calls and webinars
- Maintained multiple management calendars
- Event Planner for Executives and employees or guests
- Prepared and submitted expense reports
0-5 years of experience
Managed the office including the CEO and employee project calendars, client projects, logistics, customer and vendor relationships, supplies, and AP/AR accounting
- Coordinated all travel arrangements and employee training
- Planned, organized and oversaw customer and corporate meetings, seminars, trainings and events to ensure best execution
- Involved in vendor selection, negotiation, onsite management and program implementation and reviewing of event bills for accuracy and approve the payments
- Conducted requirements gatherings with customers to identify the objectives and necessities for all events
- Handled the responsibilities of working with graphic artists and print shops to create and produce collateral materials such as invites, pamphlets, brochures, banners, truck wraps, tradeshow booths and signage
- Made recommendations to improve work processes and managed budgets
- Managed Interns
0-5 years of experience
Helped managed administrative files of all new and current clients for 30 employees and 100 clients
- Maintained inventory on all job locations, while insuring that all safety codes were being followed
- Spearheaded client complaints and implemented conflict resolution
- Answer phone calls and direct calls to appropriate parties or take messages.
- Make photocopies of correspondence, documents, and other printed matter.
0-5 years of experience
- Served as direct liaison for the CEO, President, department executives, senior management and high-net worth clientele
- Organized board meetings for senior management/investors and compiled meeting agendas/materials
- Managed business and personal calendars including extensive domestic and international travel arrangements
- Handled financial information and records including processing expense reports and invoices for payment
- Planned/executed internal company events and conferences for all 5 offices with budgets ranging from $10,000-$20,000 and negotiated favorable terms/pricing agreements with vendors, caterers and other service providers
- Enhanced/cultivated company culture for employees by leading internal Employee Development Committee
0-5 years of experience
- Utilized rapid learning to thrive in a fast-paced, professional environment to assist the president of a worldwide company with over 6,000 employees
- Prepared daily reports and maintained proper file records and correspondence
- Scheduled and coordinated meetings, interviews, appointments, events using Outlook Calendar
- Prioritized important information for the CEO
- Oversaw and performed general office duties and coordinated the receptionist coverage during off hours
- Responsible for attendance reports of all office employees and streamlined to HR
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Executive Assistant To CEO
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
