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Senior Administrative Assistant Resume Samples
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10+ years of experience
Supported Senior Vice President of Manufacturing, Managers and Supervisors meeting deadlines, managing customer visits and organizing employee recognition events.
- Earned ‘Key Contributor’ on last 4 performance evaluations for high quality work and dependability.
- Implemented a quarterly group anniversary celebration that recognized employee’s years of service and ultimately saved up to $800 per employee.
- Assigned and tracked safety training for 900 employees ensuring everyone was compliant with safety training required for manufacturing employees.
- Maintained attendance and scheduled vacation days for 45 salaried employees using an Excel spreadsheet.
- Organized successful luncheon for over 35 people for largest customer to celebrate contract renewal.
0-5 years of experience
Provided administrative support to principal in areas of calendar management, domestic and international travel arrangements and reconciliation of personal bank accounts.
- Handled accounts payable and receivable including invoice processing, submitting electronic bank deposits and preparing weekly check run. Reconciled credit card accounts.
- Trained two administrative assistants during company expansion.
- Coordinated container delivery appointments, provided drayage and storage quotes and responded to customers’ inquiries in dispatcher’s absence
- Led a project to streamline and organize dispatch and accounting systems which reduced the retrieval of information by 75%
- Helped increase employee retention by establishing a financing program which allowed employees to acquire company trucks with low interest rates.
6-10 years of experience
Served as Assistant to Director of the Rural Church Division, providing grants to worthy, eligible programs and projects
- Processed grant applications; issued grant agreements and grant checks
- Created quarterly reports for Rural Church Committee and Board of Trustees meetings
- Tracked Division’s $12 million budget
- Set up meetings, arranged Director’s travel and accommodations, handled expense reports
- Took minutes during meetings and compiled into reports
- Managed files, provided customer service, wrote correspondence and arranged meetings and conferences
0-5 years of experience
Maintained an efficient filing system for over 1000 Department of Transportation files
- Prepared and submit over 200 daily reports, in coordination with internal staff and external vendors, to provide status updates to senior leadership
- Oversaw inventory of office supplies; managed an annual supply budget of $45K
- Built strong relationships with customers through positive attitude and caring; initiated timely response to emails, voice-mails and written correspondence
0-5 years of experience
Promoted to assist Senior Vice President, General Manager of Business Development, Vice President of Sales, Vice President of Business Development, two Vice Presidents of Client Relations, and two Directors. Coordinated domestic and international travel arrangements, including ground transportation and hotels. Trained incoming administrative staff. Prepared and tracked expense reports. Maintained calendars on Outlook. Accountable for all other administrative functions, including preparing correspondence, memos, and organizational charts, tracking spreadsheets using Microsoft Excel and Access, ordering supplies, and arranging meetings, conference rooms and bridges, and catering.
- Gained immeasurable administrative expertise through exposure to wide range of management styles during 5-year tenure.
- Championed multi-tasking of multiple projects and lines of business and maintained consistent flow of progress.
- Ensured confidential budget reports remained up-to-date for Vice Presidents.
- Developed PowerPoint presentations and charts for senior-level meetings.
- Created and maintained work plans for nine departments under Vice President of Network Services.
10+ years of experience
Solely provided administrative support for up to 40 supervisors. Scheduled departmental meetings, prepared departmental duty schedules, managed meeting rooms and organized travel schedules and accommodations.
- Created various departmental reports including daily production reports, monthly downtime reports and hot work permit reports.
- Served as primary contact for company telephone, radio and pager systems. Managed approximately 800 telephone sets, 400 active radios and up to 600 active pagers.
- Maintained phone system database and mill phone directory. The mill phone directory was published quarterly.
- Trained employees to operate mill phone systems and troubleshot a variety of phone operation issues. Ordered repair parts, issued repair requests and relocation orders as necessary.
- Programmed all two-way radios and set up employee voicemail systems.
- Identified and implemented a new pager system that saved the company approximately $400 each month.
- Selected as a member of the corporate HR Threat Assessment Team.
6-10 years of experience
Provided administrative services in assisting AVP, Director’s as well as Nurse Managers, Team Leaders and other nursing staff. through use of analytical clerical and problem solving tasks.
- Provided support services to all employees in the Critical Care units.
- Processed payroll for 380 employees weekly.
- Arranged meetings for administrators and clinical staff, assisted with preparation of agendas, materials and notes.
- Maintained all employees’ personal files (380) and license renewals for division managers.
6-10 years of experience
Managed calendars and emails for Vice-President and Assistant Vice-President daily
- Coordinated and arranged travel for 15 employees
- Served as support to the executive level management
- Maintained and managed expense reports for the company
- Prepared and presented minutes from meetings
- Arranged and scheduled appointments for clients
6-10 years of experience
Provided administrative support for two department Directors and multiple managers including setting up meetings, calendar management, expenses, international and domestic travel arrangements, shipping, event planning, procurement and maintaining department attendance records.
- Coordinated weekly meetings for internal and external groups, including teleconferences and videoconferences interacting with all levels of management.
- “Go to person” for up to 100 staff members, troubleshooting complex administrative and training issues promptly.
- Prepared monthly accrual reports, processed invoice payments and procurement card reconciliation reports.
- Ensured new employees are quickly integrated into the department by managing departmental new hire process: set up interviews for new hires, create employee information packets and process employees in computer system.
- Maintained accurate records in the Learning Management System which provided a clear audit trail of trainings for the department.
- Collaborated with managers and other global sites tracking quarterly employee goals to ensure accurate variable pay.
- Ensured appropriate budget allocation by maintaining a record of employee attendance at trainings and conferences.
0-5 years of experience
Facilitate a broad range of administrative support to the senior vice president and four vice presidents including calendar management, planning and coordinating corporate meetings, luncheons & special events, complete with agenda and itinerary preparation.
- Developed presentations and deliverables for meetings, trainings, and special events.
- Coordinated travel; updated calendars with travel itinerary; reconciled and processed monthly travel and expense reimbursement reports.
- Served as point of contact for outside vendors and processed monthly invoices for services provided.
- Assisted Marketing department with mail-outs and maintained tradeshow database.
- Provided support to the 90+ outside field sales team; Liaised with the sales team and the employee mobility vendor to ensure accurate and timely reporting and reimbursements.
- On-boarded new employees, securing IT equipment, proper access, business cards, ergo hardware.
- Position terminated due to Reduction in Force.
0-5 years of experience
Provided administrative support to the Global Vice President of Sales & Marketing, Director of Corporate Communications and Director of Inside Sales, including support of 50 inside sales representatives and supervisors. Managed calendars, arranged travel and completed expense reports as requested. Created and distributed company-wide communications via email and intranet portal (e.g., organization announcements, newsletters, employee relations messaging and health & wellness programs).
- Managed electronic files for the Regulatory Affairs and Office of Project Management organizations within the Diabetes Care Franchise.
- Initiated purchase orders and tracked vendor payment resolutions using Ariba procurement system.
- Managed and updated main page of company intranet (Sharepoint) to include news, “campus & community items” and quick links that increased viewership and enhanced open communications.
- Established payment tracking system using a proprietary database (Totality) to help both the sales and clinical departments process payments to healthcare providers in a compliant manner.
- Assisted with the implementation of a new copy review process to allow for a larger volume of documents to flow through the review and approval process more efficiently.
- Developed electronic file management system to maintain project files to meet FDA requirements.
- Received Platinum Encore Award for support of the company’s insulin pump product launch.
0-5 years of experience
Delivered key administrative support to multiple Executive Directors and their support teams. Effectively performed a range of personnel and operational support activities for the teams; served as a liaison with other departments in the resolution of day-to-day administrative and operational problems.
- Updated and followed up on appointed assignments, ensuring seamless progress and meeting of deadlines
- Responsible for on-boarding and tracking outsourcers for the Storage team
- Managed and tracked monthly travel requests for teams
- Effectively oversaw the scheduling and logistics of departmental meetings and maintained calendars for managers
- Organized cost-effective domestic and international travel for managers
- Prepared expense reports and other tasks and projects assigned by team
0-5 years of experience
Assisted the Facilities Manager and Senior Architect along with their staff of 12 in typing non-routine correspondence and kept the staff informed of daily items
- Developed and maintained tracking spreadsheets to effectively process submittals and transmittals to ensure the documents were returned to the requestor, in an expeditious manner
- Took initiative to prioritize tasks, workload and handled multiple tasks simultaneously
- Created and maintained a complex filing system for the project
- Managed special events
0-5 years of experience
Provided executive-level administrative support to the Global manager, and Senior manager, along with their twelve direct reports, and related ancillary staff, which includes working with FGR/DPAR schedule, entering EETS & NCCA for issues tracking
- Wrote Purchase Orders for accounts payable.
- Worked closely with Supply Management, Quality Engineer, Design Engineer, & Manufacturing Engineer to coordinate schedules and gather information to schedule global parts acquisition meetings for Combine and Front End Equipment functional areas.
- Organized the details of special events, travel arrangements, corporate agendas and itineraries
- Accurately processed and published twelve Business Warehouse parts tracking reports that reflect the implementation of quality, reliability, maintainability, of 4000+ parts.
- Scheduled travel arrangements, both domestic and International for flight itinerary, hotel, and automobile reservations
- Utilized SAP software to run MIS report, Purchase Orders, and Q-Notes
0-5 years of experience
Worked directly with 3 Partners in Audit.
- Supported 3 Partners and 6 Senior Managers
- Update professional licenses.
- Conducted calendar management, scheduling meetings, conference calls, travel arrangements, expense reports and time sheets.
- Coordinated firm issued reports and letters, such as, SAS 114, SAS 115, Material Weakness and Representative letters.
- Monitored all client financial statements, letters and reports to ensure that they are sent to the client without error and on time.
- Updated Interaction with possible new business opportunities.
0-5 years of experience
- Managed calendars and emails for Vice-President and Assistant Vice-President daily
- Coordinated and arranged travel for 15 employees
- Served as support to the executive level management
- Maintained and managed expense reports for the company
- Prepared and presented minutes from meetings
- Arranged and scheduled appointments for clients
Administrative Cover Letter Examples
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[Senior Administrative Assistant]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
