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Administrative Associate Resume Samples
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0-5 years of experience
Provided 100% Administrative support to the President and Staff of the Benefits Claim Handling Unit. Synchronized well timed assignments and collaboration for the entire staff.
- Responded effectively to client and vendor inquiries, scheduled appointments, and made travel arrangements specifically for the department President.
- Supervised the procurement and inventory process for the office supplies and equipment with accuracy and within the budget annually.
- Implemented compliance procedure to reduce cost of ordering supplies which resulted in reporting below budget monthly to external audit attorneys.
- Managed the process of invoices and bills that ensured timely and precise payments according to the customer terms.
- Implemented the process of medical claims submitted by attorneys for profitability and suitability.
0-5 years of experience
Supported Senior Manager, 4 managers, 12 team leaders and a department of 125 associates in the High Net Worth division
- Maintained organization of Senior Manager’s and Managers’ calendars, scheduling their daily, weekly, monthly and quarterly meetings and rescheduling conflicts
- Arranged travel and processed expense reports
- Ordered and managed office supply inventory
- Organized weekly department lunches during busy tax season
- Worked closely and collaborated with other Administrative Associates locally and cross-site
0-5 years of experience
Created and implemented over 20 new Staff Employment recruiter processes and templates which improved efficiency and consistency within the department
- Updated and distributed Staff Employment Recruiter Binders for training new recruiters and providing all recruiters with one convenient location for all Staff Employment information, processes and templates
- Distributed over 3000 copies of the Staff Employment Recruitment Brochure across Stanford University campus and outlying offices
- Created requisition files and maintained posting and recruitment information in Trovix
- Managed electronic calendars via Zimbra and scheduled meetings, appointments, and conference calls
0-5 years of experience
Reported directly to the CEO, internally processing over $5M in transactions and associated work orders annually
- Collected documentation and communicated directly with CPA monthly
- Maintained Employee Benefit programs including monthly Sales Tax, HSA and 401K forms, and quarterly 941 forms
- Retained vendor records for 1099s and Workers’ Compensation Liability Insurance, and personnel records for W2s and Employee Benefit programs
- Entered job files from the State of Florida into an online accounting system daily
- Performed basic secretarial work (answer phones, file paperwork, prepare mail, deposit checks)
0-5 years of experience
Assisted with all aspects of administrative management, payroll, staffing, and scheduling.
- Assisted in supervising 100+ employees and trained them on how to perform their daily tasks.
- Coordinated between departments and operating units in resolving day-to-day administrative and operational problems.
- Scheduled and coordinated meetings, interviews, and special projects.
- Prepared and managed sending out and receiving business correspondences, packages and faxes.
0-5 years of experience
Daily provided administrative and secretarial support to all trades departments and management.
- Created and processed hundreds of work orders in STEAM/MAXIMO to support multiple trades for two military bases.
- Completed, updated, and maintained daily, weekly, and monthly work status reports, personnel status reports and property status reports.
- Daily provided customer service through direct interface with the client and staff.
- Compiled data from multiple sources for reports submitted to Camp Management and Headquarters
- Constantly received worked order requests via two telephone lines, via radio transmission and via email functional mail box, and successfully generated work orders in accordance to priority deadlines.
- Daily created and managed hundreds of department files and records.
- Routinely supervised and trained sub-contracted workers.
- Routinely generated spreadsheets with Microsoft Excel.
0-5 years of experience
Managing all fulfillment requests for the team of nine Plan Specialists. Process manual retirement requests for participants detailing their benefit information. Quality review retirement benefit calculations and information prior to mailing, with great attention to detail and ensuring accuracy.
- Recognized with Certificate of Achievement for significant contributions to team results.
- Collaborated with business partner to develop a new process to track documentation with errors or lack of information.
- Streamlined processing time by initiating improved process that was accepted by management.
0-5 years of experience
Supported the Chairman of the Department of Surgery, his executive assistant, and several other administrators: budgets and payments, projects/deadlines and calendar scheduling.
- Coordinated itineraries, accommodations, flights, transportation, and payments for candidates applying for high-level faculty and research positions.
- Wrote, edited, distributed highly sensitive and confidential communications regarding patients, policy, procedures, personal references, hiring status and employment, research documents, press releases.
- Helped manage patients, directing them to the resources throughout the hospital.
- Assisted the administrative staff throughout the department (12 divisions) in regards to policies, computer hardware/software, document preparation, event organizing and recruitment.
0-5 years of experience
Performed administrative functions to assist in the overall operation of the office
- Answered phones, screened calls and responded to requests for information
- Organized electronic records and files to ensure easy access to current data
- Transcribed minutes at meetings and provided summary reports
- Prepared complex reports and presentations using Word, PowerPoint, Visio and Excel Provided software support as needed
0-5 years of experience
- Coordinated all preventative maintenance done within the manufacturing plant
- Increased inspection completion rates from 50% to 100% and ensured that all inspections, repairs, and adjustments were completed within the established time frames
- Received all proposals and invoices from vendors – created work orders, purchase requisitions, & submitted invoices for payment.
- Responded to vendor inquiries regarding invoice payment status and resolved issues with payments as necessary
- Created and maintained an efficient filing system, making documents quickly accessible
- Assisted other departments with creating requisitions and work orders, as needed.
- Created process and procedural guidance on SAP
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Administrative Associate
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
