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0-5 years of experience
Built and led a team of 5 bid managers and 3 pricing analysts in overseeing large-scale RFPs, representing annual sales of over $900 million annually. Trained, motivated and supervising staff through career path development efforts and incentive programs.
- Earned a “PM Rating of Excellence” for 2006, 2007 and 2008, along with the “Bravo Award” for exceptional performance in 2006 and 2008.
- Recognized as the “MEA Bid Manager of the Year” award in 2007.
- Maintained a win ratio of 1 in 3 proposals; expanded the team by 60% to handle greater business.
- Key participant in authoring new MEA proposal procedures in connection with the Quality Department.
0-5 years of experience
Monitored Government websites and generated leads for national, international, military and federal sales teams.
- Managed commercial, local, city and state solicitation process. Developed win strategies, wrote proposals, conducted price and cost analysis.
- Averaged 300+ bids with an accumulated value of 100M per year.
- Successfully launched sales reporting system requiring extensive coordination with customer service, IT and accounting teams. Met requirements of multi-state contracts that generated annual revenue of 10M.
0-5 years of experience
Coordinated and prepared responses to customer originated requests for proposals and solutions.
- Supported the sale of products to account managers in emerging international areas.
- Used defined customer requirements to work with internal organizations to develop solutions.
- Negotiated contracts and prepare order forms necessary for implementation.
- Project Managed the provisioning, implementation of ordered services.
- Conducted product presentations and coordinated the attendance of product specialist as required.
0-5 years of experience
Coordinated efforts of various departments for required response to bid proposals. Managed data accuracy and on-time completion of bids.
- Managed bid response consistency by coordinating inputs from multiple departments and resources
- Led bid response team meetings and timelines, ensuring bid delivery completed on schedule.
- Led sales team through Client Value Proposition and Win Theme discussions.
- Coached Sales team to uncover all compelling customer needs behind bid request, written or not, presenting compelling full customer solution that won business.
- Supported sales team in response design, preparing document to be customer-focused and compliant with bid requirements from customer and sales team.
- Delivered personalized bids for trial hardware yielding much higher win rate than generic bid responses provided by competitors.
6-10 years of experience
Reviewed requests for proposals (RFPs); developed proposal plans, outlines and schedules; prepared questions for the potential clients, monitored the efforts of team partners: account managers, sales engineers, solution consultants, legal, costing and subcontractors. Reviewed proposal drafts and final versions to RFP’s with a focus on accuracy, staffing, quality and effective design and layout.
- Responsible for $1M to $50M national and international responses in a broad spectrum of voice, data, security, internet and wireless solutions
- Managed large team efforts from 15 to 50 Engineers, Solution Consultants and Solution Architects
- Achieved over 100% on time delivery for over 300 + bid engagements
- Consistently achieved between a 9.4 -10 rating in overall bid process experience customer surveys
0-5 years of experience
Assessed domestic and international network service provider’s business requirements to develop customized network and business solutions.
- Led the development of RFP/RFI/RFQ responses.
- Increased profitability by developing RFP/RFQ pre-emptive risk mitigation strategies.
- Led bid reviews with senior leadership to establish a common understanding of the risks, profitability, resource requirements, etc. associated with the delivery of Lucent services.
0-5 years of experience
Managed 6 person proposal team that provides direct field support for sales strategies in US, Canada, Latin America, and Japan.
- Promoted global growth through the development of business and technical proposals, account strategies, and account development
- Enhanced account strategies by driving flexible services that targeted all aspects of customer proposals: competitive positioning, executive messaging, proactive positioning, customer presentations, re-entry options, etc.
- Responsible for executive outreach /selling activities to expand and promote our services internally that have direct impact on the field and sales-related efforts
- Facilitated creative proposal strategies/ structures through knowledge of Cisco processes and programs, cross-functional planning, and helping to remove barriers
- Mitigated risk to Cisco by ensuring that all proposals adhere to process and meet required standards
0-5 years of experience
Researched and proposed prospective contract opportunities.
- Corresponded with general contractors to devise division 7 plans and specifications and project cost analysis.
- Coordinated and ensured delivery of documentation for projects.
- Maintained spreadsheet to track prospective bids using Microsoft Excel.
- Managed warehouse receiving of incoming construction materials both for inventory and for delivery to job sites
0-5 years of experience
Managed software group special bid process. Responsible for Mid-Atlantic and Federal IMT’s. Reviewed and approved special pricing requests for software listed on [company name]’s Passport Advantage volume licensing program
- Familiar with Enterprise License Agreements and work closely with [company name] dealmakers, pricing organization and legal to get the pricing approvals done in a timely manner
- Subject matter expert on features, functions and benefits of the special bid tool
- Worked closely with Software pricers and salespeople to offer best pricing and terms to [company name] customers
- Applied delegation rules to special bids, ensure approval is received from persons that hold delegation for that product
- Provided education to constituents on a quarterly basis regarding best practices, shortcuts and special bids 101
- Trained and developed new members of team
- Identified areas for improvement and implemented new processes/procedures to increase efficiency and control
0-5 years of experience
- Collaborated with NA sales team to prepare complex, multi-brand proposals
- Facilitated and led bid status conference calls for sales team
- Coordinated with additional aligned Sales functions (i.e., ICAP Specialists, C&N, Techline) as needed to complete proposals
- Managed master proposal files and coordinated with print/production specialist to ensure final bid response delivered on time
6-10 years of experience
Led and managed virtual bid teams supporting Marketing, Sales, Administrative, Technical and Legal in developing documents from RFI / RFP / RFQs. Coordinated presentations, site surveys, and statement of works, for winning proposals on hardware, software, consulting, installation, service agreements and global initiatives.
- Conducted extensive research on the potential client, organized strategy meetings and allocated responsibilities to teams. Met project timelines by creating detailed compliance matrixes, and coordinated all communication amongst departments.
- Earned respect for strong leadership, problem solving and relationship building skills required to manage projects across multiple company divisions (solutions designers, pricing, engineering, development, IT, insurance, finance, purchasing, sales, operations, maintenance and delivery).
- Reviewed and assessed the validity of procedures and processes and made recommendations to off-load minor project / proposal duties to overseas teammates resulting in time savings of 1 – 4 hours per week.
- Demonstrated motivation and drive by writing, designing, and implementing a proposal management instruction manual for new hires which resulted in saving time in training and was published in the company newsletter.
0-5 years of experience
- Successfully manage and built solid relationships between the Exchange and local architect and engineering firms. Research new and upcoming construction projects to ensure members have ample time for bid letting.
- Built and maintained a database of local architect/engineering firms and contacts resulting in an increase of over 10% of projects available to members.
- Acquired bid results and bid tabulations of previously posted projects located at the Exchange. Developed reports regarding awarded bids.
0-5 years of experience
Managed senior level stakeholders in $100 mn large deals.
- Created innovative collaterals and frameworks for RFP responses.
- Charted out the BFSI vertical new account hunting strategy.
- Involved in vertical level marketing strategy for new accounts
- Organized analyst speaks events and liaised with industry analysts.
0-5 years of experience
Ordered and distributed marketing material to sales force and regional VPs based on promotion calendar.
- Processed trade show/conference registrations and ordered material needed for exhibits.
- Established and maintained good working relationships with State Departments of Education throughout textbook adoption/bid process.
- Processed state textbook adoptions (bids) as well as state contracts.
10+ years of experience
- Initiated the implementation of a formal training program for new bid customer service staff
- Analyzed customer specifications and negotiated bid prices
- Communicated extensively with fifteen sales representatives in various regions
- Located vendor source for non-stock items and arranged for purchase
- Supervised the Customer Service Function across all locations
- Developed, implemented, and maintained procedures; Monitored workflow to ensure adherence to procedures
- Managed daily activities of 30 Customer Service Representatives
0-5 years of experience
Directed Utility Smart Grid process development and bid management activities for US commercial operations.
- Consecutively Managed multiple Smart Grid proposal projects with accountability at numerous organizational levels (internal and external)
- Managed projects for the mapping, design and development of business processes, ensuring communication, training implementation and measurement
- Managed vendor relationships in the deployment of Smart Grid communications projects
- Developed initial project schedules for the turnkey deployment (installation & testing) of products.
6-10 years of experience
Led and managed virtual bid teams supporting Marketing, Sales, Administrative, Technical and Legal in developing documents from RFI / RFP / RFQs. Coordinated presentations, site surveys, and statement of works, for winning proposals on hardware, software, consulting, installation, service agreements and global initiatives.
- Conducted extensive research on the potential client, organized strategy meetings and allocated responsibilities to teams. Met project timelines by creating detailed compliance matrixes, and coordinated all communication amongst departments.
- Earned respect for strong leadership, problem solving and relationship building skills required to manage projects across multiple company divisions (solutions designers, pricing, engineering, development, IT, insurance, finance, purchasing, sales, operations, maintenance and delivery).
- Reviewed and assessed the validity of procedures and processes and made recommendations to off-load minor project / proposal duties to overseas teammates resulting in time savings of 1 – 4 hours per week.
- Demonstrated motivation and drive by writing, designing, and implementing a proposal management instruction manual for new hires which resulted in saving time in training and was published in the company newsletter.
0-5 years of experience
Managed and tracked all domestic and international shipping.
- Researched pricing and assisted with processing of all government bids.
- Prepared purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
- Communicated with vendors on status of outstanding orders as well as discrepancies.
- Responsible for ordering supplies for the office and samples for clients.
- Maintained a professional manner while operating multiple phone lines.
- Researched and composed presentations for potential clients.
- Assisted in the recruitment and hiring process of new employees.
0-5 years of experience
Manage the bid process for medium to highly complex proposals in aspects relating to, but not limited to, initiation and planning, kick-off, solution definition, content development, response consolidation, peer and team reviews, quality control, pricing authorizations, post-submission administration, bid revisions, contract negotiation, and win/loss reviews
- Determine resources for project management and proposals, assigning people and resources to meet business needs
- Effectively write and edit proposal and technical text to drive organization’s value proposition
- Build and maintain strong working relationships with key stakeholders at all levels of the organization and across all functions
- Assists in improving cost productivity between revenue and resources
- Ensure organization’s risk exposure on all bids is understood, documented, communicated to all stakeholders, and appropriately addressed
- Drive the promotion and communication of bid management practices internally
- Work with business leaders to develop and maintain an ongoing library of content for future use
- Work with leadership to drive and facilitate the development and deployment of bid management policies, processes, procedures, tools, and on-going improvements
0-5 years of experience
- Maintained contact with sales personnel, manufacturers and customers, as well as entered customer data into IBM AS400.
- Drafted and filed price protection letters, as well as printed stock requests and data sheets to ensure stock availability.
- Monitored activity on special pricing bids.
0-5 years of experience
- Project Manager
- Selected Key Accounts included MDOT, City of Ann Arbor, City of Kansas City, MGM Casino, and New Jersey Transit Center.
- Initiated new sales in underperforming product line, successfully driving $1 Million in sales, despite economic downturn.
6-10 years of experience
Tracked, designed, scheduled, edited, and oversaw development of proposals; designed presentations; prepared product information sheets and brochures.
- Reviewed RFPs, RFIs, and RFQs as they arrived
- Scheduled meetings
- Drafted timelines for proposal production
- Drafted compliant charts to ensure responses were compliant with the clients’ demands and expectations
- Worked closely with pricing executives to present financial information in a concise, easily understandable way, using technical writing, graphs, and tables.
- Developed proposal web page for Ericsson’s intranet, which eliminated the need for a physical proposal library, saving approximately 100 square feet of office space, $500+ annually in supplies and printing, and made archived proposals more accessible
- Saved company expense of hiring presentation designers by developing presentation for Supercomm trade show that served as a graphic tool for salespeople in discussing and selling Ericsson’s products and services to prospective customers
- Received financial rewards and prestige among peers for winning a marketing award for creating new proposal formats
- Received stock benefits and prestige among peers for receiving Ericsson’s Global Key Contributor Award for going beyond what was necessary for proposal management
0-5 years of experience
- Managed Full Life Cycle Open Source systems development for various IT Projects.
- Program and project management included defining roles, strategies, review and approval of architectural designs, negotiation of deliverables, risk assessment, 3rd party vendors and customers
- Worked closely with Business Development using Deltek/govWin software management tool engine to capture new government business
- Prioritized activities within several multi-facet projects
- Created project plans and focused on goals and the delivery time-tables.
10+ years of experience
Bid Manager: Global project leader assembling global team, including key stakeholders and topic owners to develop strategy for RFP, RFI and related proposal materials during the entire sales cycle.
- Experience managing global teams, including awareness and translation of cultural nuances
- Lead communications, training sessions, presentations to wider teams as well as prospects, clients of virtually all disciplines and industries from consumer products to technology corporations, B2B and creative companies
- Liaise and lead team as SME for independent consulting firm
0-5 years of experience
- Directed Global Proposal Operations in response to Federal/commercial customer requirements for Advanced, Complex, Telecommunications Carrier Class OSS, N/EMS, Systems Integration, IT Equipment, Services and Installations, Security, Facilities Management, O&M, Security, Process Reengineering and Training
- Implemented Global Bid Qualification & Proposal Development Processes including win/loss and competitive analysis reporting
- Led M&A and Due Diligence Engagements; Designed web-based training system
- Customers: FCC, FAA, NASA, US Air Force/Army/Navy, Motorola, GSA, Veterans Administration, National Institutes of Health, Centers for Disease Control, DOE Oakridge, IRS
0-5 years of experience
- Built up long term business development strategies that helped in increasing resources and sales of dealers.
- Educated Dealers and Reps about new products, promotions and pricing.
- Obtained bid proposals for upcoming projects and responsible for interpreting dealer CAD drawing into our product line and bidding accordingly.
- Worked with designing and modifying our current furniture to work with custom applications for customer specific projects.
0-5 years of experience
- Manage the formal internal governance process to develop a bid opportunity into a won contract.
- Manage the bid response team and other business stakeholder’s to deliver the full proposition to the customer within the appropriate time, budget and resource constraints through guidance given by internal bid processes.
- Responsible for activities, including oversight of the day-to-day proposal management activities and requirements to ensure timely completion of customer deliverables.
- Collaborate with account team to define customer requirements and develop bid strategy.
- Ensure development and delivery of high-quality proposal and presentation to the customer
0-5 years of experience
- Formulated new business proposals including Quotes and Bill of Materials List for windows and doors from drafting/architectural drawings for residential and commercial buildings.
- Managed warehouse inventory as well as fabricated inventory (i.e., screens and windows for homes) as needed to maintain competitive supplies and rates.
- Processed direct product sales and placed /expanded wholesale product contracts at a profit by negotiating with housing market to commercial building representatives.
0-5 years of experience
Research with various federal, government, and state entities, as well as private sector entities, for projects out for bid, or in developmental stages that fall with our scope of work.
- Analyze the RFP/RFQ to ensure all requirements can be met, and then all requirements set forth in the RFP/RFQ are prepared, such as required back-up documentation, reference and related experience data, work plans and schedule of work, insurance information, etc. Once completed and pricing is verified, bids are signed and submitted per the solicitation requirements.
- Organize trade show participation with multiple organizations to promote company growth. Create and order marketing materials for distribution at trade shows and mailings to potential private sector clients.
- Monitor OSHA compliance requirements and ensure our technicians are issued the most current regulations to ensure compliance is maintained.
- Create and maintain Environmental Monitoring Reports with data provided from field technicians. Also create and maintain storm water credit report for corporate clients.
- Create and issue all SSA’s (Special Service Agreements – for one time service) and Maintenance Management Agreements (Aquatic, Lake, Wetland, or Grounds – for term contracts)
- Resolve all contractual issues as they occur and perform formal protest if government bidding regulations are not followed.
- Maintain electronic file system so all Bid data, SSA’s, and Maintenance Contracts are easily accessible throughout the company which aids in the fullest compliance of all project requirements.
- Create and secure sub-contractor contracts with our company for various services.
0-5 years of experience
Analyze, coordinate and quote competitive rates to global bids accounts (RFQ’s)
- Prepare structured, professional tenders that are tailored to the specific requirements of the customers
- Validate accuracy, profitability and timeline to complete
- Identify opportunity and strategy for the bids in conjunction with bid owner, trade management and foreign peers
- Participate in rates negotiations process, ensuring beneficial and profitable deals
- Assist with filing process ensuring accurate filing based on the bid awards
- Resolve any discrepancies in rates or conditions for bids customers
- Work in close liaison with Global Accounts Department in Headquarters as well as offices overseas and Key account managers
- Organize and lead a smooth and efficient bid process for regional office
- Increase bid awards volumes by at least 10% in comparison to previous year
0-5 years of experience
Provide administrative and project management support to EVP of Sales and VP of Account Management.
- While managing a team of 6 employees, responsible for overall front office activities, including the reception area, mail, large purchasing requests, 2 facilities day to day operations including security access and security, controlling correspondence; designing filing/storage systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Created and manage several SharePoint sites and system administrator CRM and Concur while working with Sales Team to Respond to Request for Proposals (RFP’s): Create Proposals, Cover Letters and collect data to formulate Bid Responses. Completing over 200 responses per year.
- Contract Administration – responsible for over 200 Contracts that renew annually.
- Responsible developing, training and supervising programs for the maximum utilization of services and equipment.
- Responsible for arranging internal office moves and providing arrangements for office meetings.
- Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
- Negotiates office equipment, travel and several other contracts for the entire organization in accordance with company purchasing policies and budgetary restrictions.
- Project managing a 1 million dollar office renovation.
0-5 years of experience
Search web for bid opportunities.
- Registers company with states as a vendor Submits GSA (government contracts).
- Corresponds with country wide sales reps and distributors.
- Made company over $500,000.00 in sales from bids.
0-5 years of experience
Manage and train a team of Property Foreclosure Managers.
- Prepare daily reports and metrics of team performance.
- Prepare client proposals to minimize the client’s loses and maximize their gains.
- Oversee the tasks needed to obtain appropriate bids/proposals for the specific client.
- Prepare and file claims to private investors.
6-10 years of experience
- Began and maintained a social media marketing campaign
- Utilized SEO to make the company’s web page easier to find
- Performed variety of office tasks including memos, faxing and phone management
- Entered data into central database
- Coded goods and services using the NIGP coding system
0-5 years of experience
- Began and maintained a social media marketing campaign
- Utilized SEO to make the company’s web page easier to find
- Performed variety of office tasks including memos, faxing and phone management
- Entered data into central database
- Coded goods and services using the NIGP coding system
0-5 years of experience
Creating and submitting million dollar bids.
- All research and detail per each item based on bid specification.
- Discount negotiating and secure pricing agreements with vendors.
- Accounts payable, clerical duties and phones.
- Cross-trained in all other office staff duties.
6-10 years of experience
Prepare and review bids for domestic and international customers
- Responsible for delivery schedules
- Review / implement new marketing approaches to end users
- Create forecasts for procurement and distribution applications of product delivery
- Responsible for inventory management, showroom floor operations and staff supervision
0-5 years of experience
- Managed complex telecom RFI and RFP process from initial request, evaluating/ranking supplier responses, final award and completion of auditable documentation. Teamed with client teams to review and process telecom bids to external suppliers. Drove solution consensus.
- Performed agreement negotiations with telecom and serviceability suppliers. Targeted cost savings and improvements in metric performance and client satisfaction. Reviewed monthly supplier metrics, such as service level agreements, spend and savings, with a global cross-functional team
- Led yearly Telecom benchmarking exercise of contracted services ensuring IBM’s competitiveness in the marketplace.
6-10 years of experience
- Prepare responses to requests for proposal (“RFPs” or “Bid Opportunities”) for pricing opportunities with regard to NCH’s Industrial Chemical Product Line from current and potential NCH customers, which include school systems, government offices, and city and state agencies.
- Work closely with all three divisions of the company Chemsearch, Certified Laboratories, and Mantek — as well as the Legal, Tax, Operations Management, and Regulatory Affairs departments in order to coordinate prompt, thorough and accurate responses to RFPs.
- Manage RFP information gathering process with Sales Representative and Technical Specification Specialists; Compile and distill information for drafting of final RFP for submission to customer.
- Coordinate issuance of Bid Bonds and Certificates of Insurance.
0-5 years of experience
Business consulting for customers in the financial sector
- Bid management
- Prepare product offers and proposals
- Present business solutions to customers
Bid Manager Duties and Responsibilities
In order to orchestrate winning bids, a Bid Manager performs many different tasks. We analyzed job listings for Bid Managers in order to identify these core duties and responsibilities.
Prepare Proposals A Bid Manager oversees all aspects of proposal preparation, ensuring quality, compelling bids are submitted in a timely manner. They review all customer requirements to ensure that they are met in the proposal and collaborate with a wide variety of involved parties to include all necessary information within the proposals.
Manage Databases Tasked with coordinating incoming bid requests and proposal responses, the Big Manager must organize and track all requests and responses using company databases. It is their responsibility to maintain and update this databases regularly. They must also set up customer profiles in appropriate databases and maintain customer information.
Coach Sales Staff The Bid Manager acts as a coach for leading sales staff such as Account Managers and Sales Executives. They guide staff through the entire deal cycle and help them score large deals for the company. Acting as a mentor, their goal is to train and educate sales staff in a way that will spark company growth.
Provide Customer Service In order to successfully win bids, the Big Manager must provide potential and current clients with excellent customer service. They work to improve customer satisfaction and ensure that important clients are retained, quickly developing and implementing solutions when the potential to lose a customer presents itself. Regularly communicating with customers is crucial, as is notifying them of any project updates or changes.
Oversee Bid Pricing Big Managers negotiate with potential and current clients on behalf of their company in order to secure deals and implement pricing agreements between vendor and customer. They assist with bid pricing and submit pricing suggestions for review and approval.
Bid Manager Skills
Bid managers are excellent communicators and team builders, leading the sales department to secure winning bids and increase its revenue. They are business-minded multi-taskers who know how to organize and prioritize and may even have some project management experience. Core skills: Based on job listings we looked at, employers want Bid Managers with these core skills. If you want to work as a Bid Manager, focus on the following.
- Showing proficiency in Microsoft Word, Excel and PowerPoint
- Obtaining proposal management experience
- Demonstrating previous exposure to contracts and an understanding of basic contract language
- Providing proven leadership and management experience
- Having extensive sales experience
- Possessing experience interacting with executive-level staff
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Bid Manager toolbox and broaden your career options.
- Showing an understanding of the bid process
- Experience securing large contracts
- Industry-specific knowledge and background
- Knowledge of document management methods
- Cloud software experience
Bid Manager Resources
We searched the Web to find the best industry resources to help you continue exploring a career as a Bid Manager. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage. On the Web
Lohfeld Consulting – A blog from a capture and proposal consulting group
Predictable Revenue – A blog with sales advice, updates, and case studies
The Funnelholic – Sales best practices with a dash of humor and popular culture On LinkedIn
Tara Hunt – Digital Marketing and Advertising Executive
Mark Suster – Entrepreneur turned venture capitalist
Ryan Holmes – CEO at Hootsuite Bid Manager Books
The Winning Bid – A Practical Guide to Successful Bid Management
Bids, Tenders, and Proposals – Winning Business Through Best Practices
Handbook for Writing Proposals – A definitive guide to writing proposals
Administrative Cover Letter Examples
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Bid Manager
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
