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Company Secretary Resume Samples
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0-5 years of experience
Manage a team of 14 account executives and handle accounts payable and GL for 14 group companies
- Experience in Accounts payable, finance, Funds Management, Taxation, Auditing, Budgeting & MIS, Preparation of Projected BS, PL and Cash flow.
- Providing MIS reports to top management on financial performance and implementation of internal controls.
- Oversee statutory compliance and provide audit support
0-5 years of experience
Provided strategic and tactical leadership in the areas of accounting, financial reporting (internal and external) business development, strategic planning, investor relations, and corporate communications. Took over the financial management function at a time when company was battling with the hyperinflationary environment.
Key results:
- Obtained board and management team buy- in for a new strategic vision and business model, realigning the organization and eliminating overhead bringing the company into profitability within only 6 months.
- Persuaded management to reintroduce a discontinued product and realign the product offering to generate revenue and improve long-run growth potential.
- Teamed with the Business Development Manager and Board Committee on business development in securing a $ 2 million facility to finance a Strategic Business Unit (SBU).
- Led major restructuring that cut staffing 15% and flattened the R & D organization to improve innovation. Reinvested in new equipment and delivery fleet which increased efficiency levels by more than 80%.
- Partnered with the board, human resources and sales leadership to revamp the executive and sales force compensation and benefit packages. End result was better alignment with long term interest of shareholders.
0-5 years of experience
Prepared the relevant applications for obtaining a business license for the company
- Acted as secretary to the Board
- Reviewed of legal documents on behalf of the company for representation of clients in the sale and purchase of securities
- Preparation of shareholders meeting of the company
- Introduced the annual scholarship for the less-privileged members of the society as part of the company’s corporate social responsibility.
- Established a disciplinary committee with proper chains of communications and appeals to hear
0-5 years of experience
Assisted Managing Director of the company in all daily functions including documentation, sending e-mails, arranging meetings and disseminate information
- Utilized and maintained database of all accounts via MS Access
- Interacted with clients to expand networking and performed tasks as assigned
- Designed corporate travel deal according to the needs of the corporate client
- Achieved sales target and catered to individual corporate clients’ requirements
- Gauged into the opportunities and scope of Islamic Finance in India
0-5 years of experience
Provided guidance to the directors of the company as to their duties, responsibilities and powers
- Reported to the company’s board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company
- Ensured that minutes of all shareholders meetings, board meetings and the meetings of any committees of the directors, or of the company’s audit committee, are properly recorded in accordance with the Company Act
- Filed required returns and notices in terms of the Company Act and certified that all such returns and notices were true and up-to date.
0-5 years of experience
As Training Coordinator, created and kept detailed and accurate equipment inventory records and personnel equipment files using Microsoft Excel and Word
- Processed new employees into company
- Coordinated training courses at various locations and maintained accurate records of all employees at each location
- Taught courses and maintained appropriate records of each training session performed
- As Company Secretary, answered phones and directed phone calls to appropriate individuals
- Composed memoranda and correspondence
- Managed email and calendars for multiple supervisors
- Utilized interpersonal skills with visitors to company and fellow employees
- Regularly updated confidential personnel files and closely monitored files for accuracy
- Gathered new information in a discreet manner and processed any necessary updates to personnel files
- Performed administrative duties as required, including copying, faxing and typing
6-10 years of experience
Manage the pickup and delivery of raw timber product from the woods to the mill.
- Procure and sell hardwood and pine pulpwood and logs, and distribute the product
- Ensure all equipment is maintained in good working order and compliant to all D.O.T. laws and regulations
- Responsible for accounts receivable and payable, as well as bookkeeping and payroll.
- Trained and proficient in the operation of the following equipment;
6-10 years of experience
Bank has 26 Zonal Offices that in turn supervise 47 Regional Offices under which the branches function with over 2500 Outlets in 760 Cities/Centers
- Worked in all fields of Banking including retail/corporate banking, credit, and foreign exchange.
- Preparation of profit and loss account and finalization of balance sheet.
- Internal Auditor for 45 branches of bank.
- Formed C Corp. for bank.
- Supervise clerical staff and managerial staff.
0-5 years of experience
Represented the company in litigation and advised on legal issues.
- Served on the Board of Directors
- Ensured that the minutes from the meetings of the Board of Directors and the meetings of the partners were accurately recorded
- Served as Custodian of the Company seal.
0-5 years of experience
Responsible for submitting daily status report to higher headquarters
- Maintained duty rosters for flight line security force
- Handled all company correspondences, via telephone, mail, e-mail and faxes
- Coordinated company functions and communicated with companies within squadron
- Oversaw files and classified documents for over 500 Marines, while maintaining confidentiality
- Responsible for maintaining a platoon of 40 Marines, running schedules and watch shifts
- Responsible for supervising security of multimillion dollar aircraft
- Worked with explosive ordinance disposal team providing security during combat operations.
0-5 years of experience
Served as the company’s first in-house counsel, reporting to the President of the Company.
- Managed all corporate secretarial matters, including the merger and dissolution of subsidiaries and authored the first employee handbook.
- Managed all legal and regulatory matters, including, preparing and drafting all commercial and real estate agreements, licensing and brand registrations, interfacing with federal and state regulatory agencies (FDA and the BATF), overseeing general commercial litigation, employment litigation and workers compensation matters.
- Participated and lead lobbying efforts at both the federal and state levels as it related to the sales, marketing and advertising of beverage alcohol products. Served as representative on several trade associations, including DISCUS (Distilled Spirits Council of the United States).
6-10 years of experience
Involved in strategic planning and operational decision-making.
- Set up and maintained client databases, office systems and processes.
- Administered sales and purchase ledgers, expenses, petty cash and bank transactions.
- Maintained excellent working relationships.
- Calendar and appointment management for Directors and Service Engineers.
0-5 years of experience
Made arrangement for board meetings.
- Sent out notices of meetings and agenda.
- Relayed decisions taken by the board of directors to staff and other parties.
- Took down minutes of proceedings.
- Ensured that directors provided the necessary particulars to complete various registers and other documents involving directors.
0-5 years of experience
Company Secretary, Receptionist and then Executive Assistant to two directors and Office Manager.
- Was responsible for all administrative and office management tasks
- Was responsible for extensive schedule and calendar management for two directors and a 50 person company
- Undertook all ad hoc duties for entire office
0-5 years of experience
Updating the administrative and guard’s working days.
- Filing company records and maintaining the filing system.
- Data Entry and User support
- Updating Technicians quotation of alarm and electric fencing.
- Taking care of petrol and ensure all alarm cars are fuelled.
- Direct communication with clients to assist them in information about the company’s work and what they deal with.
6-10 years of experience
Managed administrative tasks including answering phones, faxing and filing
- Organized company accounts
- Maintained payroll and Company and employee taxes
- Drafted Company letters
- Supervised lot attendants
6-10 years of experience
- Managed a public listed company & it’s subsidiaries;
- Liaison with financial institutions, solicitors, auditors and regulatory bodies;
- Organised annual general meetings and regulatory reporting to SEC and ASX;
- Performed administrative function associated with raising share capital including liaising with share registry
- Maintained Company Register pertaining to Board Meetings & other ASX & SEC official documents and forms;
0-5 years of experience
- Headed operations strategy and execution of start-up venture [company name] to successful acquisition
- Recruited diverse management team in Sales, Marketing, Finance, IT, Engineering, while building from ground up each function with new people and processes.
- Drove product development cycle, including cost containment, design for flexibility, manufacturing and market launch.
- Successfully met or beat all cost/budget targets.
- Participated as a key member of the acquisition diligence/integration team.
0-5 years of experience
Assisted the office as an Intern in Client (Firm) Data organization.
- Theoretically scrutinizing the Financial and Legislative bindings of the Firm (Client) towards the Board of Directors & Shareholders
- Analyzed the Corporate Compliance, Corporate & Finance law for companies
- Built nexus with registrars of organizations and analyzed their company profile.
0-5 years of experience
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word
processing, database management, and other applications.
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Open, read, route, and distribute incoming mail or other materials and answer routine letters.
- Complete forms in accordance with company procedures.
- Review work done by others to check for correct spelling and grammar, ensure that company format policies are
- Maintain scheduling and event calendars.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Coordinate conferences and meetings.
0-5 years of experience
- Managed documents and recordings of company share transfers.
- Facilitated communication with shareholders of the company.
- Processed notices, Bills, and invoices.
10+ years of experience
All day to day bookkeeping.
- Management of accounts receivable and payable.
- Banking.
- Weekly and project cash-flow and budgeting.
- Employee benefits/hiring.
- Maintaining all state and local business licenses and permits.
- Maintaining and ordering office supplies.
0-5 years of experience
- Assisted with submissions of bids for recyclable metal from municipalities
- Daily bookkeeping and weekly payroll
- Recording and processing car titles for scrap
0-5 years of experience
Convene and attend Board Committee and Annual General meetings of Companies.
- Take minutes of meeting and communicate decisions to the relevant stakeholders.
- Liaise with regulatory agencies on behalf of companies.
- Ensure company compliance with federal, state and agency regulations.
- Communicate with clients via written, email correspondence and telephone calls
- Render Legal advice and opinion as required by companies
- File required returns with the relevant agencies
- Drafting and review of proposals and legal documents
- Execution of documents on behalf of companies
- Manage files of all clients
0-5 years of experience
Answered and dealt with incoming and outgoing telephone calls.
- Screened calls and took messages.
- Filed, archived, photocopied, scanned, and faxed company documents.
- Created invoices, filled receipts and dealt with all financial documentation.
- Handled confidential information in line with the firm’s data security protocols.
10+ years of experience
In charge of answering telephone calls
- Responsible for giving estimates and writing invoices to customers
- Responsible for paying the company bills
- In charge of writing out payroll for company employees
0-5 years of experience
- File confidential fire, home, auto, worker’s compensation, and umbrella
- Provide customer service for all client inquiries
- Proficiently use Word, Windows, etc.
0-5 years of experience
Preparing all appointment schedule of managing director
- Filling, typing company paper works
- Distributing all necessary document to different department
- Saved and Filed all company document to computer
6-10 years of experience
- Protected the community
- Organized fund raisers
- Helped the community with various events
0-5 years of experience
Organized and maintained company files
- Answered and returned phone calls
- Ordered company parts
- Faxed, scanned and copy inquires and estimates for company
- Advertised the company to local businesses
0-5 years of experience
Hire, train, and direct Staff & Volunteers
- Motto: You Name It, I’ll Fix It
- Customer Service & Relation
- Office Managing
0-5 years of experience
Company receptionist/Secretary, Typist
- Catalog preparation and mailing
- Filing
- Maintaining State DOT request binders
- AR/AP backup
- Customer service
- Shipping
- Maintaining customer/distributor information
- Financial checks on new distributor requests,
- Travel arrangements
Company Secretary Duties and Responsibilities
Specific job duties for company secretaries vary based on their employer. However, there are several core tasks common to all company secretaries, such as:
Create Documents Company secretaries are responsible for written communication with both internal and external customers. This may require the composition of Word documents and the creation of PowerPoint presentations and Excel spreadsheets.
Manage Calendar To help maximize their manager or department/division head’s time, company secretaries book their appointments and arrange their schedules.
Take Minutes Having an accurate official written record of what took place at a meeting or conference is important for future reference. In most organizations, this is the duty of the company secretary.
Maintain Files/Records Compliance standards require the maintenance of certain records/files for an established timeframe. Company secretaries lead this effort by setting up, organizing, maintaining, and purging files and records.
Receive Clients and Visitors Company secretaries help maintain order, efficiency, and professionalism by greeting and screening incoming clients and visitors, determining the reason for their visit, and directing them accordingly.
Education and Training
A high school diploma is sufficient for an entry-level company . Computer skills are preferred. A more advanced position may require a college certificate or diploma or an associate degree in secretarial science or office administration.
Salary and Outlook
The pay for company secretaries ranges from less than $22,930 to more than $62,230, with an average salary of $37,230 reported by the Bureau of Labor Statistics (BLS). The highest paying industry for company secretaries is the government (average salary $41,710) and the lowest paying industry is healthcare and social assistance (average salary $34,560). They usually receive common medical/dental/vision health benefits and sick/vacation pay and may receive up to an additional $23,000 in additional pay through bonuses, commissions, and profit sharing. The BLS growth rate projection for this career is a 7 percent decline through 2026. This holds true except for three exceptions: medical, legal, and executive secretaries. These positions will see a 22 percent increase, 17 percent decrease, and a 19 percent decrease respectively.
Company Secretary Helpful Resources
Need more information before deciding if this is the career for you? We have put together a list of resources that may aid you in your decision making:
The Definitive Personal Assistant and Secretarial Handbook: A Best Practice Guide for All Secretaries, Personal Assistants, Office Managers, and Executive Assistants – Author Sue France offers insight and advice that will help secretaries to grow in their chosen profession. This includes tips and help with time management, networking, and interpersonal skills.
Essential Skills for Administrative Support Professionals: A Practical Guide – Sorin Dumitrascu’s guide will teach the prospective secretary how to be effective and efficient in this role. Guidance on necessary skills such as communication, organizational, problem-solving, and basic office is provided as well as methods for anticipating the needs of your boss, communicating with him or her, and how to present him or her in the best light.
Association of Executive and Administrative Professionals (AEAP) – This member association helps set up administrative professionals for success. This is accomplished through the provision of professional development opportunities, a job search service, and networking via an online network directory. AEAP also offers a members-only website where members can receive discounts on a variety of products and services.
International Association of Administrative Professionals (IAAP) – Founded in 1942 in Kansas City, Missouri, IAAP is a nonprofit organization that exists to provide a networking and educational platform for administrative professionals. This association offers continuing education to its members through training programs that can be accessed both on- and offline. Scholarships, industry events, networking opportunities, and housing assistance are a few of the other ways that IAAP aids its members in their personal and professional growth. For administrative personnel wanting to stand out in the field, the association provides the chance for certification as a certified
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Company Secretary
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
