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Confidential Secretary Resume Samples
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0-5 years of experience
Performed human resource functions; interviewed, recruited and conducted new employee orientations. Reduced vacancy rates from 62.5% to 1.68%. Attracted candidates who majored in hard to fill positions by developing an innovative educational assistance loan program. Built work teams that consistently exceeded goals for productivity, efficiency and quality.
- Managed yearly events budget of $90,000 and consistently stayed under budget saving annually.
- Promoted to Director of Human Resources/Confidential Secretary to CEO within seven months
- Implemented Employee Incentive Award programs designed to promote outstanding work performance, which improved employee morale and job satisfaction.
- Conducted exit interviews to reduce turnover rate below the national average.
- Compiled feedback resulting in recommendations which helped to reduce turnover rate
- Conducted employee background checks, for hiring purposes
- Created salary survey created job descriptions for all departments
0-5 years of experience
Assisted with contract negotiations, grievance, disciplinary forms and hearings.
- Maintained Confidential personal correspondence, and personnel files, assist with recruitment process
- Prepared biweekly timesheets, updated employee personal files, conducted reports or audits of employees’ time.
- Provided public information to representatives of State, Local, General Public and other agencies.
- Maintained and scheduled appointments, made necessary arrangements for hearing conferences and meetings.
- Prepared statistical and other materials required for reports, memos and speeches.
- Prepared routine correspondence, opened and distributed mail, and filed all interoffice materials.
0-5 years of experience
Perform an array of administrative duties as Department Head Secretary and Assistant to Director of Program Management:
- Managed a staff of seven office and clerical personnel
- Headed the Oracle Imaging and Process Management System for department
- Prepared payroll, travel reports, P-Card statements. Maintained department’s non-confidential personnel records
- Coordinated workshops, meetings and seminars for inter/intra department employees
0-5 years of experience
Meet and greet. Resolve student, parent and staff concerns and issues. Composed letters to parents.
- Maintained daily attendance and monthly enrollment count. Type letters, observations and evaluations.
- Generated monthly school calendar. Maintained confidential student and staff records. Scheduled school visits.
- Maintained the monthly calendar. Sent out student transcripts. Generated purchase orders. Billing.
- Processed ASSA state report. Updated class lists. Prepare enrollment for incoming students.
0-5 years of experience
Developed and implemented systems to ensure efficient preparation, execution, and follow-up of the OEI workshops, orientation sessions and events.
- Developed and implemented systems to track participation in programs, OEI progress toward goals, and departmental compliance with organizational equity standards.
- Booked venues, negotiated with property managers, and coordinated logistical support for workshops and events.
- Assisted the Director in developing and analyzing budgets.
- Prepared correspondences, reports, invoices, check requests, and confidential documents; also maintained records, filing systems and orders supplies.
- Prepared travel and expense vouchers.
- Assisted with the development, production and distribution of the SEIU Staff Newsletter.
6-10 years of experience
Executed complex administrative tasks while providing support to the Chairman of Diagnostic Imaging.
- Coordinated schedules to reflect teaching and clinical obligations for 20 medical students.
- Arranged annual receptions for 50 visiting professorships and business engagements.
- Supervised over 30 full-time and volunteer faculty members’ schedules.
0-5 years of experience
Provided administrative support to the Pacific Regional Sales Manager and six Territory Managers.
- In charge of updating and maintaining sales contracts for distributors in eleven states.
- Prepared expense reports, composed letters and maintained EXCEL target spreadsheets.
- Coordinated conference and training seminars, including travel with hotel accommodations for seminar attendees and company personnel.
0-5 years of experience
Provided confidential support to the President, Board of Trustees, Accreditation Liaison, and other executives.
- Maintained calendar, scheduled appointments, coordinated meetings and travel arrangements.
- Compiled and coordinated reports to the Board of Trustees and Assistant Attorney General.
- Drafted, proofread, and distributed correspondence, reports, and presentations.
- Coordinated and recorded minutes for College Council meetings; participated in Leadership Team meetings.
- Reconciled monthly travel expenses and credit card statements for the President and Board of Trustees.
- Assisted with office budget; processed purchase requisitions and invoices; ordered office supplies.
- Established and maintained logs, files, office manuals, and campus organizational chart.
6-10 years of experience
Performed personal assistant skills for Services Social Department
- Managed and maintained the records of the ministry, which consists of 8 departments
- Supervised juniors personnel which consisted of the typists clerks, office assistants and the office cleaners
- Proof read all documents prepared by the typist for spelling and grammar errors and sends them out to other ministries and organizations in a timely fashion
- Prepared for meetings and seminars by invitations and memorandums.
10+ years of experience
Being a confidential secretary for the head of the firm, Mr. Miles Fitzpatrick, S.C.
- Taking notes in shorthand and transcribing into longhand on the computer.
- Prepared affidavits or other documents, and maintained document files.
- Performed administrative functions such as preparing wages & scheduling appointments.
- Also assisted in doing work for four others lawyers within the company.
0-5 years of experience
Researched case law and presented findings for court decisions under supervision of court attorney.
- Reviewed motions, infant compromise orders and Show Cause Orders for legal sufficiency, and noted any variances from appropriate statutes.
- Scheduled hearings.
- Implemented a tracking system for submitted motions, decisions and orders.
- Proof-read court decisions and drafts, and filed documents with the clerk of the court.
- Assisted counsel in conforming to the court’s procedures and policies regarding filings and trial practices.
- Provided support as chamber’s liaison with the civil term operations office which required consulting and meeting with department heads to ensure the Court complied with established non-judicial policies and programs.
10+ years of experience
Provided administrative assistance to an Exchange officer, senior staff and several other departmental personnel
- Maintained Exchange rule filings and SEC approved rule changes
- Prepared weekly status report for executive staff
- Created a design for formatting documents which enhanced the efficiency and productivity of Microsoft Word
- Prepared payment for the member of various committees for [company name]
- Administrated department’s attendance through the Corporate Attendance System
6-10 years of experience
Responsible for taking, transcribing, typing and distribution of the minutes of weekly and monthly meetings
- Managed the daily administrative functions of the office
- Supervised staff
- Prepared and generated routine correspondence, letters, memoranda, forms, reports and other documents
0-5 years of experience
- Performed administrative and clerical duties on behalf of the Town Supervisor.
- Managed communications from the Supervisor’s Office, which included drafting press releases, public notices, emails, memorandums, and municipal correspondence.
- Organized the Supervisor’s schedule and arranged meetings with elected officials, town consultants, community groups, and constituents.
- Prepared meeting agendas, resolutions, and supporting documentation for Town Board meetings.
- Answered phone calls and responded to a wide range of constituent concerns and inquiries.
- Obtained $50,000 in reimbursement funding from FEMA for disaster recovery projects.
- Administered and maintained the Town Supervisor’s annual budget.
6-10 years of experience
Tracked instructional employees’ certification status
- Screened applicants for department heads
- Processed leave requests for all employees
- Prepared monthly agenda for the board of school directors
- Completed ESPP report for the 2002-2003 school year
- Maintained coordinated scheduled use of athletic facilities
- Performed a variety of secretarial functions for the department, including payroll, purchasing, billing, correspondence etc.
0-5 years of experience
- Monitored and set all standing and future meetings.
- Prepared payroll and handled payables for department.
- Maintained excellent customer service as 1st point of contact.
- Ensured confidentially was maintained.
- Provided administrative support to Elected Officials and Legislative Assistants.
- Created an atmosphere for staff to work under optimal conditions.
Confidential Secretary Duties and Responsibilities
A confidential secretary’s responsibilities will differ depending on where she or he works, but a notable number of core tasks tend to be associated with the job regardless of industry. Based on our analysis of listings, expect to do the following if seeking employment as a confidential secretary:
Handle Confidential Material Confidential secretaries deal with documents that shouldn’t be seen by just anyone in the office. Actions may include typing a manager’s personal correspondence, filing sensitive paperwork, pulling figures that aren’t readily available, opening certain types of mail, updating budgets, reconciling credit card statements, managing employee files, and compiling internal reports.
Attend Meetings Many gatherings require someone from the office staff to take notes or set up presentations. Leaders trust confidential secretaries to perform these tasks without disclosing what they see or hear.
Oversee Others As upper-level assistants, confidential secretaries often are called upon to monitor other office helpers. They may assign tasks, train new hires, and give feedback. The ability to provide clear instructions is a must.
Office Support Employers depend on confidential secretaries to be team players capable of doing whatever is necessary to help the organization run smoothly. Answering phones, assisting with mailings, greeting guests, handling travel arrangements, and organizing schedules are some of the tasks that may need to be done.
Confidential Secretary Skills and Qualifications
If you shun gossip, respect the privacy of others, and wouldn’t dream of leaving sensitive documents just sitting out on your desk, you’re well on your way to convincing employers that you’d be a great addition to their staff. Other skills essential to getting the job done include:
- Multitasking skills – the duties confidential secretaries take on are often managed simultaneously throughout the day, which means they must be able to prioritize tasks
- Attention to detail – errors tend to have a greater impact when you’re in charge of higher-level tasks, so proofreading text and double-checking figures is crucial
- Collaboration skills – the ability to work well with people at various levels within the organization serves a confidential secretary well
- Listening skills – leaders often want things done a certain way and depend on confidential secretaries to listen carefully to orders and carry them out to a T
- Computer proficiency – confidential secretaries use a variety of office machines and especially need to be comfortable with computers
- Professionalism – as someone who often acts on behalf of top execs, a confidential secretary should dress appropriately, possess exceptional manners, and aim to consistently reflect well on those they represent
Confidential Secretary Education and Training
At minimum, candidates need to hold a high school diploma. Many aspiring confidential secretaries take postsecondary classes to gain expertise in computers and office procedures. Some employers desire applicants with an associate’s or bachelor’s degree. Regardless of educational background, proven success in lower secretarial positions is often the key to landing a job as a confidential secretary.
Confidential Secretary Salary and Outlook
The Bureau of Labor Statistics (BLS) classifies confidential secretaries under “executive secretaries and executive administrative assistants.” The median annual salary for this group is $55,860. Workers in the lowest 10th percentile earn $34,880, while the highest paid make more than $83,000 per year. Full-time confidential secretaries may be eligible for benefits such as medical insurance, paid days off, and retirement plans. According to the BLS Occupational Outlook Handbook, employment of executive secretaries and executive administrative assistants is expected to decline 17 percent from 2016 to 2026. In many places, confidential secretaries and similar professionals are “doubling up” on duties to serve multiple leaders. And with technology making things like writing correspondence and scheduling travel easier, some managers are handling more tasks themselves.
Helpful Resources
Does this career sound suited to your skills and personality? These great resources can help you decide if becoming a confidential secretary is a good match:
American Society of Administrative Professionals – this organization focuses much of its efforts on continuing education, so confidential secretaries looking to improve their skills and advance their career might want to check out the ASAP’s webinars, articles, and career center
International Association of Administrative Professionals – touting integrity as one of the four core values necessary to success as an administrative professional (transparency, excellence, and collaboration are the other three), this group is right in line with the mindset confidential secretaries need
Executive Secretary Magazine – this LinkedIn group of more than 45,000 members provides a community for confidential secretaries and similar professionals to network and share knowledge
Trust Works! Four Keys to Building Lasting Relationships – assess your trustworthiness and learn about behaviors that can promote others’ confidence in you with this book co-written by best-selling author Ken Blanchard
Administrative Assistant’s and Secretary’s Handbook – if the topic is important to a confidential secretary’s job, chances are this comprehensive guidebook covers it
Administrative Cover Letter Examples
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
