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Data Entry Clerk Resume Samples
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0-5 years of experience
Compared data with source documents, and re-entered data in verification format to detect errors
- Compiled, sorted and verified the accuracy of data before it entered
- Located and corrected data entry errors
- Maintained logs of activities of completed work
- Loaded machines with required input or output media such as paper, cards, and disk
0-5 years of experience
Reviewed applications for completeness, accuracy, and compliance with regulations and met with applicants to obtain missing information followed by adding it to system
- Compiled, sorted and verified the accuracy of data before it was entered
- Compared data with source documents, or re-entered data in verification format to detect errors
- Stored completed documents in appropriate locations
- Located and corrected data entry errors, or reported them to supervisors
0-5 years of experience
Inputted a large volume of data into company database, utilizing MS Excel.
- Carefully reviewed all work performed to ensure accuracy and timely transmission.
- Prepared reports for incoming and outgoing shippments for wharehouse workers to pull or pack.
- Required ability and great responsibility to be accurate with quantaties.
- Demonstrated team work by communicating with cowokers through MS Outlook.
0-5 years of experience
Modified, updated, and processed via data entry existing clients demographics and codes in “Procall” and “Careone” Programs.
- Reviewed and verified data such as: age, name and addresses of customers.
- Handled 50 incoming calls daily.
- Organized and worked with detail on all assigned projects.
- Opened and sorted large volumes of mail daily distributing them to various departments.
0-5 years of experience
Processed new member paperwork.
- Updated current association member information.
- Performed heavy data entry, at least 100 people a day.
- Assisted as backup to department receptionist as needed.
0-5 years of experience
Provided technical guidance to lower graded soldiers regarding stock record and warehouse functions.
- Ensured application of special procedures for handling, storing, packaging and shipping retrograde material.
- Scheduled surface pickup, delivery, or distribution of products or materials.
- Maintained accounting records of property disposal activity.
- Performed corrections on errors and exception documents.
- Reviewed and verified quantities received against bills of lading, contracts, purchase requests and shipping documents.
- Established standard and emergency operating procedures for receiving, handling, storing, and shipping of products and materials.
- Scheduled briefings of the non-operating vehicle reports.
- Efficiently briefed higher ranking officials on the project manager exception reports for all parts ordered during a 1-day cycle.
- Was responsible for tracking and maintaining records for 70 vehicles and over 6,000 pieces of military equipment.
- Performed updates in organization’s records system (SAMS-E), to include updating both drivers miles count and vehicle fuel usage, as well as ordering parts for equipment and vehicles.
0-5 years of experience
Accurately inputted confidential details into database, ensuring all data was up to date
- Compared inputted data with paper based records and documents for accuracy
- Inputted client information into company database and Excel spreadsheets
- Contacted clients to conduct survey of their experience
- Reviewed recordings of telephone sales calls for quality assurance purposes
- Logged and arranged material for mailing
0-5 years of experience
Created part numbers for all production lines.
- Converted supplier’s part’s into Caterpillar part numbers.
- Requisition part’s and entered into purchasing system.
- Assisted customers at MRO window or KIOSK when purchasing parts.
- Cycle count part’s after disbursing to customers for inventory.
- Created and updated Excel spreadsheets.
0-5 years of experience
Implemented new procedures for the processing of orders.
- Verified inventory locations and quantities.
- Used warehouse inventory software.
- Achieved weekly shipping goals.
- Collaborated with clients on a daily basis on shipping targets.
- Prepared purchase orders and manifests.
- Processed finished orders and accurately filed paperwork for shipped orders.
0-5 years of experience
Run a detail sheet and a final cost recap for each completed job
- Inputting invoices and material sheets into the correct job
- Emailing coordinators when a job is completed
- Faxing over revised paperwork that requires a revised cost recap
- Answering incoming calls
- Completing a cost comparison breakdown, this allows the shop manger to compare the estimated cost against the actual cost.
0-5 years of experience
Responsible for handling 25 extension phone system
- Answering client questions and directing call to the proper supervisor
- Sorting email ensuring all messages are delivered to proper supervisor and answered in a timely manner
- Enter medical data with the most expeditious time possible and extreme attention to detail
0-5 years of experience
Performed general bookkeeping and data entry functions within QuickBooks/Excel.
- Managed day-to-day Accounts Receivable/Account Payable functions and processes across multiple company divisions.
- Checked figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Classified, recorded, and summarized numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
- Worked closely with management to ensure company operations are in accordance with annual and monthly budget.
0-5 years of experience
Maintained logs of activities and completed work
- Examined shipment contents and compared with records such as manifests, invoices, or orders to verify accuracy
- Supplied quality control data necessary for regulatory submissions
- Maintained equipment storage areas to ensure that inventory was protected
- Received and counted stock items, and recorded data manually or using computer
- Mark stock items using identification tags, stamps, or other labeling equipment
6-10 years of experience
Tracking and monitoring inventory for the ladies department.
- Ensuring weekly sales reports are correctly monitored and documented.
- Making sure deposits slips and ledgers are accurately balanced.
- Report to buyer with updated reports and progress
0-5 years of experience
Processes customer and account source documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to leader for resolution.
- Maintains data entry requirements by following data program techniques
- Test customer and account system changes and upgrades by inputting new data.
- Checks data from completed forms and other documents for accuracy and completeness and enters it into database.
- Reviews and audits reports and resolves errors to ensure integrity of data.
- Identifies problems with database management policies and procedures and provides input for revision
- Maintains a log of statistical records
- Prepare source data for computer entry by compiling and sorting information establishing entry priorities.
0-5 years of experience
Read source documents such as canceled check, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
- Compile, sort and verify the accuracy of data before it is entered.
- Compare data with source documents, or re-enter data in verification format to detect errors.
- Store completed documents in appropriate locations.
- Locate and correct data entry errors, or report them to supervisors.
0-5 years of experience
Effective and appropriate management of litigation records
- Enabling appropriate access to information
- Legal obligations are met for the creation and retention of both paper and electronic records.
- Responding to internal and/or external information inquiry
- Designing, setting up, maintaining, reviewing and documenting record systems
0-5 years of experience
Review and make all corrections on each invoiced entered into the system
- Scheduling/rescheduling all appointments for incoming deliveries
- Keep a record of all vehicle inspection for review/audit purpose
- Prepare monthly closing reports for trucking mileage
- Answering phone calls and directing them to the correct party
0-5 years of experience
Perform general data entry using SAP, Microsoft Excel and Word.
- Input data into a variety of computer programs with pace and correctness
- Perform a wide variety of secretarial tasks in support of the business
- Answer phones and create notifications in the system
- Contact with internal and external customers
6-10 years of experience
Handled all official work
- Maintained compile records and database
- Make research of viable information for company reference and reporting
- Worked with MS Word, Power Point and Excel to prepare presentation
- Compared data entered with source documents and re-entered data into verification format to detect errors
0-5 years of experience
Input items, lists numbers, or other data into online forms.
- Input and calculate data received from vendors.
- Edit current information and proofread current entries into database for accuracy.
- Complete estimates for vendors and clients.
- Complete inspection forms.
- Check all photos submitted for accuracy and to ensure everything is completed on the property.
- Clean work areas.
0-5 years of experience
Performs data entry of material from source documents to a computer database.
- Transcribes routine pre-coded and identifiable alphanumeric data from source document and/or phone call into an automated system.
- Ensures accuracy and completeness data.
- Performs clerical tasks in the data entry function.
- Receives and distributes incoming mail and materials.
0-5 years of experience
Gather information of all loads, determining tons and gallons while maintaining a records for accounting and wine tracking
- Greet drivers and answer questions regarding loads
- Answering phones and paging out incoming and out going loads
- Filing work orders for wine tracking and accounting
0-5 years of experience
- Operated keyboard to enter data into computer
- Verified format on screen to detect errors
- Deleted incorrect entered data, and re-entered correct data
- Compiled, sorted, and verified accuracy of data to be entered
- Kept record of work completed
0-5 years of experience
Keyed geographical data very rapidly with a high degree of accuracy
- Verified accuracy and corrected data using automated data edit templates
- Entered a wide variety of source documents such as scanned leases and reports.
- Followed instructions as to the accurate information being keyed and captured.
- Ability to understand the Geographical documents for determination of lots and other mineral sources.
0-5 years of experience
Maintained standard operating procedures
- Responsible for collecting payments from customers as well as documenting all payment to the appropriate accounts
- Data entry on all shipments and stock
- Prepared, invoiced and mailed all orders to customers on a daily bases
- Assured all invoices were distributed to Accounts Payable for payment
- Light Bookkeeping
0-5 years of experience
Prepared and sorted necessary documents for data entry
- Entered data from documents into database on daily basis
- Checked documents for accuracy
- Responsible for updating files when necessary
- Checked completed work for accuracy
- Adhered to company’s information security policies
0-5 years of experience
- Input medical data for employees worker compensation claims
- Identify and categorized employees injuries
- Scheduled exams for designated Doctors
- Corrected errors listed in company database
- Performed office and clerical duties as required
- Answering emails inquiries
0-5 years of experience
- Prepare meeting minutes by transcribing and compiling information from various sources.
- Create departmental announcements for digital distribution.
- Organize and proofread proposal binders.
- Type documents including proposal sections and Excel spreadsheets.
- Prepare various document binders.
0-5 years of experience
Processed invoice orders into database
- Kept records on each specific invoice
- Responsible for a high volume of preparing documents, and scanning of documents into electronic files
- Extensive coping and pasting, paying close attention to accuracy a high pressure sensitive environment
0-5 years of experience
- Key-in client specifications accurately
- Timely and efficient identification of various client materials
- Work within a team to meet client deadlines and level agreements
- Ability to identify different documents
- Maintain confidentiality and security of client information
0-5 years of experience
Ensuring the accuracy and relevancy of all data entered into databases.
- Sorting and processing invoices from suppliers.
- Highlighting any discrepancies in data to senior managers.
- Answering the phone, fielding and diverting calls.
- Entering sales data, market survey information and personal information into computer databases.
- Checking the work of other data entry operators.
- Handling confidential information in line with the firm’s data security protocols.
- Performing data review and clean-up processes.
- Cross referencing data to ensure its accuracy and completeness.
- Scanning forms and sorting the information on them.
- Assisting managers with the development and maintenance of data graphs and reports.
0-5 years of experience
Determine correct method of account transactions
- Account set-up and maintenance via indexed documents
- Heavy proofreading and editing of all account information
- Research of fund companies and fund prospectus via phone calls to mutual fund companies
0-5 years of experience
Track purchase orders from order creation to warehouse delivery.
- Perform various data entry projects.
- Generate weekly inform common reports for distributing to merchandising team.
- Creating sku numbers and entering purchase orders worldwide.
0-5 years of experience
Sorting and organization of files
- Entering data in company system
- Calculation of monetary conversions from Euro to US dollar
- Tracking and transmission of imported files
- Keep record of apparel and accessories within shipments
0-5 years of experience
- Verified claims
- Maintained filing systems and office jobs
- Entered classified information into the system.
- Contacted delinquit account holders to arrange payment arrangements.
0-5 years of experience
- Prepared, compiled and sorted documents for data entry
- Verified data and corrected data
- Checked source documents for accuracy
- Scanned documents into document management systems or databases
- Maintained logbooks or records of activities and tasks
- Printed information when required (orders, invoices)
- Maintained office equipment and stationery supplies
- Update data and delete unnecessary files
- Shipped catalogs to customers and sales reps
Data Entry Clerk Duties and Responsibilities
Based on job postings that we analyzed, most data entry clerks share several core duties:
Enter Data The primary duty of a data entry clerk is quickly and accurately entering data into their organization’s database program. While the specific programs can vary between companies, most of the core principles of data entry remain the same. Data entry clerks may need to enter numeric data or type client information into these database systems, both of which require excellent typing skills and the ability to process large quantities of data while avoiding entry errors.
Validate Data Most data entry clerks validate data to ensure accuracy and correct entry. This process requires a high level of attention to detail in order to check data sets and spot errors. If the data entry clerk finds errors within their data, they take steps to correct these mistakes. As part of this role, the data entry clerk may need to coordinate with other departments and personnel to gather accurate data.
Update Databases Data entry clerks periodically update databases to reflect changes or add new information. These updates may be performed on a schedule, such as during monthly or quarterly database updates, or at the request of other departments or personnel. Data entry clerks may work with database administrators to determine how to best handle updates while balancing these tasks with regular data entry.
Maintain Files In some organizations, data entry clerks maintain office files, either in hard copy or digitally (and often both). This can also involve sorting incoming mail, maintaining client information files, and labeling and filing customer records for ease of access. Data entry clerks may also periodically review files to ensure that they are current and accurate, and remove and destroy files based on internal and external regulations.
Provide General Administrative Support In addition to data entry tasks, many data entry clerks provide general administrative support throughout the office. This can include making copies, scanning documents, and assisting with scheduling rooms for meetings with clients. Data entry clerks may also respond to company emails or provide word processing assistance as requested by their supervisors.
Interact with Customers and Clients As part of their administrative support role, data entry clerks may assist an office or organization’s visitors, greeting guests and directing them to meeting rooms or offices. This aspect of the role requires strong customer service skills as well as thorough knowledge of the organization’s office and personnel. Additionally, data entry clerks may answer customer or client questions directly or locate necessary client information.
Data Entry Clerk Skills and Qualifications
Data entry clerks work in a variety of industries, accurately entering and updating industry-specific data. Most workers in this role have at least a high school diploma or GED along with the following skills:
- Computer skills – data entry clerks should possess excellent computer skills with particular focus on database programs and spreadsheets. They may also provide general administrative support, so familiarity with a range of programs is helpful
- Communication skills – most data entry clerks work across departments to coordinate data management tasks, so they should have strong written and verbal communication skills
- Attention to detail – this role requires a high level of attention to detail to ensure correct and timely data entry and avoid redundancy or errors while managing business-critical data
- Organization skills – data entry clerks should also be highly organized and able to manage large data sets while maintaining accuracy and ensuring that departments have access to necessary information
- Time management – data entry clerks frequently switch between tasks and balance competing requests, so they need effective time management and prioritization skills
Data Entry Clerk Education and Training
There are no formal educational requirements to become a data entry clerk, although most have at least a high school diploma or GED. Additionally, an associate’s degree or successful completion of a training program can help expand career opportunities. Most data entry clerks have some experience in data entry or administrative support roles. There are many opportunities for on-the-job training in this role as data entry clerks familiarize themselves with best practices and increase their speed and accuracy.
Data Entry Clerk Salary and Outlook
According to the Bureau of Labor Statistics (BLS), data entry keyers earn a median annual salary of $30,930. The highest-paid 10 percent of workers in this role earn more than $46,260 per year, while the lowest paid earn less than $21,570. While the BLS does not provide employment outlook data specifically for this role, its data indicates that clerk employment will remain relatively steady through 2026, with no significant growth or decline in available positions.
Helpful Resources
We searched the web and found several resources if you’d like to learn more about working as a data entry clerk:
“Top 10 Best Practices of Data Entry” – this blog post reviews best practices in data entry, including advice on data standards, validation, and consistency for data entry clerks
Data Entry: Skillbuilding and Applications – this book contains guidance and exercises to help build speed and accuracy in data entry tasks
American Society of Administrative Professionals – ASAP provides career development resources and guidance for administrative professionals as well as opportunities to connect
Data Entry Clerk (Passbook for Career Opportunities) – read this book to prepare for a career as a data entry clerk by learning key skills and best practices
Administrative Cover Letter Examples
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
