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Document Control Specialist Resume Samples
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6-10 years of experience
Responsible for the maintenance control of all Engineering Documentation
- Managed creation, routing and data input of Bill of Materials, ECOs, ECRs, and ISO documents
- Initiated and chaired weekly CCB meetings
- Awarded “Employee of the Month” for developing a document retrieval system used company wide
- Updated/created drawings using Corel Draw, Solid Works and AutoCad
- Updated and controlled firmware files for Manufacturing
- Maintained, updated and controlled company ISO procedures and forms
0-5 years of experience
Generated report templates for inclusion into the laboratory Standard Operating Procedures using the information provided by the study director
- Generated final reports using data provided by the Assay Coordinator or study director upon completion of the assay
- Created amendments to reports or protocols as requested by the study director
- Archived paper and electronic versions of final reports
- Created or Revised Standard Operating Procedures
0-5 years of experience
Translated internal technical layouts and documentation from English to Spanish.
- Completed, configured, and revised Engineering Change orders on a daily basis.
- Rendered and executed Internal Quality Audits.
- Facilitated Document Control Supervisor with presentations and meetings.
- Cooperated with Document Control Clerk with filling, document update/retrieval, scanning and data entry.
- Assisted all members of QA department when audited by External Auditors.
0-5 years of experience
Coordinated the review and approval of site procedures establishing and supporting the implementation of document control process at the site.
- Created document revision, distribution, obsolescence, and retention activities.
- Maintained files on a manual document control system, in electronic and hard copy.
- Retrieved and stored historical information at retention archives as requested.
- Assisted in preparing management reports regarding quality activities.
- Provided new hire, contractor and routine training on document control procedures and policies.
- Generated, reviewed and managed logbooks of all departments to ensure that all forms were current and comply with regulations and procedures.
- Performed audits of site controlled documents to ensure that documentation accurately represents the work that was done.
0-5 years of experience
Created and maintained electronic procedure index
- Released and updated drawings and specification
- Created material certifications for parts that were being shipped
- Maintained documents to ISO 9001 Standards
- Trained and certified to perform internal quality audits
- Conducted annual eye exams for all employees
0-5 years of experience
Provide business support through the analysis and coordination of document control and change control for design, processes and documents.
- Adhere to and enforced established document control procedures.
- Work closely with Marketing, Engineering, Quality Regulatory Affairs as well as Quality Engineering with international business units to research and resolve discrepancies.
- Update and maintain accurate data in the document control database and provided support in the BSI, FDA, and internal audits.
0-5 years of experience
100 % success meeting internal customer deadlines to meet committed ship date.
- Created and implemented New Process to reduce cycle time in approving Design Plans and Engineering Change Request.
- Created checklist for Document Control clerks to streamline the release of Design Plans and increase accuracy.
- Assisted in implementing AX Dynamics through out the company.
- Assisted in creating work instruction for various processes through out the different organizations.
- Manage the day to day daily task of Document Control.
0-5 years of experience
Logged, reproduction, distribution, filing, scanning and controlling of documents for construction
- Ensured that the most current revision of controlled documents were available for use by construction
- Transmitted drawings by scan images, electronically or hard copy according to distribution matrix
- Converted and merged documents
- Maintained electric files in adobe
- Performed routine validations of all document files including hardcopy/electronic documents loaded into adobe
- Completed all document requests for field
- OCR all documents for electronic notebook
0-5 years of experience
Responsible for the retrieval, distribution and archiving of standards and detailed procedures used for all level of activities within business acumen.
- Enrolled established/approved procedures into Share Point system and maintained Master Document list.
- Worked with all levels of management and all internal users/customers to update and maintain work level procedures.
- Assisted Lead Auditors with internal and external audits of Quality Management Systems and requirements to ISO 9008:2001.
- Helped maintain an effective Quality Management System by developing procedures, work instructions and forms as necessary and assisting with internal audits and corrective/preventative action system.
- Assisted with various duties as requested.
0-5 years of experience
- Processed change order requests for all types of documents including SOP’s, work instructions, specifications, IFU’s (Instructions for Use), forms, templates, tables and charts
- Tracked change orders through change order process, ensured changes were approved and documents were updated before release, archived older revisions of documents
- Performed quality inspections on products and updated inspection forms as needed
- Generated C of A’s (Certificate of Analysis) and C of O’s (Certificate of Origin) for customers
0-5 years of experience
- Managed the distribution and security of patented and proprietary technical documentation for onsite engineers.
- Provided secure document access to multiple business units to ensure document integrity.
- Assigned part numbers and UPC codes for products across departmental lines.
- Programmed access keys for US based affiliates to obtain encrypted corporate information.
0-5 years of experience
- Established a document control plan which included processes, procedures, workflows and a compliant documentation management system
- Managed change control process and set up document archive repository
- Interfaced with senior managers, departmental managers, project managers and contract compliance managers to ensure sufficient resources were provided to meet the needs of internal and external deliverables
- Designed and trained shareholders on using the Document Control Center (DCC)
- Confirmed resources were aligned to enable successful integration of new products and design changes were accessible into the documentation system
0-5 years of experience
- Received, entered and distributed design packages to multiple Intel personnel and contractors
- Performed multiple administrative duties for two Intel Project Managers
- Administered for Site Incident Prevention Program and Document Control
- Provided procurement, finance and administrative support
- Processed purchase orders in multiple database systems including SAP and other Intel programs
- Coordinated with internal/external vendors and Project Managers to ensure purchase orders were routed and approved in a timely manner and adhered to corporate guidelines
Document Control Specialist Duties and Responsibilities
Document control specialists may take on a variety of duties, depending on the project and the organization. Based on job listings we analyzed, these duties typically involve:
Set Up Guidelines Document control specialists assist in the development of process documentation, supervising data processing and programming, as well as delivering training to process owners on the correct document structure and control tool usage.
Oversee Receipt of Files Document control specialists oversee the receipt of certain files, such as ftp files or emails, and assess the accuracy of the documents. Once they’ve checked the files for completeness, they record them into the system according to a file index.
Check Documentation Compliance Coordinating with clients to track and issue documents, document control specialists check that the documents comply with regulations and work with clients to revise documentation where needed.
Organize and Maintain Documents Document control specialists scan documents or images, then organize them to maintain them, adhering to the company’s document lifecycle procedures. Any inactive documents and records are then archived.
Process Requests for Information Document control specialists receive “Requests for Information,” or RFIs, from clients and employees, and maintain these requests using tracking logs, which are updated as document control specialists create new templates accordingly.
Document Control Specialist Skills and Qualifications
Document control specialists are strong communicators, both written and verbal, have the ability to prioritize tasks, and are comfortable using computer programs such as Microsoft Office. Typically, employers will require a bachelor’s degree in business administration as well as the following abilities:
- Organizational Skills – This job requires high levels of organization, as documents need to be filed in a way that makes it easy for them to be found later. Effective planning and file management is vital to this role
- Basic Computer Skills – Document control specialists spend a large proportion of their time using computers, so they need to have great typing skills and be able to pick up software and programs quickly, including Microsoft Office products, SharePoint, FileNet, and ProcessMap software
- Detail-Oriented – Document control specialists assess the accuracy of documents, and prepare soft copies, so they need to be able to spot problems and errors, and resolve any queries with the appropriate department
- Interpersonal Skills – Applicants in this role are required to work with a range of different people, from internal departments to external business partners, so strong communication skills are essential
- Integrity – Document control specialists often work with confidential data and information, so they need to be dependable, trustworthy, and have the integrity not to abuse their position
Document Control Specialist Education and Training
The minimum requirement to become a document control specialist is a bachelor’s degree in business management or a similar field. Most employers also require document control specialists to have college coursework in English, computer science, or a subject related to the industry they’ll be working in. Typically, prior experience with technical writing is preferred, and some employers may ask for previous experience in a document control job.
Document Control Specialist Salary and Outlook
The median annual salary for document control specialists is $49,000. According to PayScale, document control specialists in the 10th percentile earn around $34,000 a year, while the highest paid earn around $72,000 a year. Some companies offer bonuses that can reach up to $5,000 based on individual or group performances as well as profit-sharing opportunities that can reach up to $4,000. Location and level of experience impact the pay level for this role, and many employers offer dental plans and medical insurance as part of their benefits package. The Bureau of Labor Statistics predicts that the growth rate for information clerks is expected to increase by 3 percent through 2026.
Helpful Resources
We’ve collected some of the best resources to help you learn about a career as a document control specialist:
Project Control & Document Controller Network – With over 1,000 members, this LinkedIn group provides great networking opportunities within the project and document control sector, with members posting job opportunities, sharing knowledge, and providing information about the latest industry trends.
Document Control: Lifecycle and The Governance Challenge – This book by Dawit Kassa has nine detailed chapters on the latest insights into daily and strategic document control practices and the challenges that come with this job. From writing effective procedures to processes and technology, this book provides step-by-step guidance.
Document Control – Document control is essential to businesses, but how can people in this industry learn where to begin? This book by Denise E. Robitaille provides in-depth guidance into document control, from the elements of the management process to keeping critical information up-to-date.
“Three Things You May Not Know About Document Control” – This useful blog post goes into detail about the misunderstandings some people have about document control and how to overcome them.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
