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Senior Executive Assistant Resume Samples
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0-5 years of experience
Provided administrative and personal support to real-estate developer and entrepreneur in home office.
- Supervised 2nd & 3rd assistants assigning duties and delegating tasks.
- Liaised with contractors and designers acting as primary point-of-contact for interior designers, building contractors, architects, and trade vendors.
- Coordinated travel, prepared trip itineraries, booked dinner reservations, and scheduled meetings.
- Produced information via formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Read, researched, and routed correspondence; drafted letters, documents, and reports; collected and analyzed information; initiated telecommunications.
- Screened email traffic, phone calls, maintained filing systems, and updated contacts.
0-5 years of experience
Managed and supervised all administrative and financial support to over 700 personnel.
- Projected fiscal year budgets, audited all pay and allowances, prepared indebtness letters, processed all indebtness transactions, revised organization policies and procedures.
- Audited all special pay, entitlements and bonuses. Audit reflected over $200K in overpayment to members and counseled members on government repayment procedures.
- Asst Building Project Manager overseeing a 4M 12 month renovation. Assisted Building Manager for movement of personnel and office space reorganization. Communicated to the staff weekly updates of all renovation progress.
- Managed yearly staff calendar for routine meetings, taskers, training courses and personnel evaluations.
- Reviewed administration procedures and made necessary changes directly resulting in increased customer service skills and professionalism in subordinates.
- Maintained and reviewed all inventory records of government property and equipment. Conducted quarterly audits to ensure 100% accountability.
- Provided quarterly training to personnel.
- Defense Travel Systems manager. Managed, reviewed, and signed all travel orders and vouchers supervising a budget of over $1.2M.
- Reviewed contracts authorizing lodging and meals for over 700 personnel to local vendors and all government card authorizations for supplies.
- Physical Security Officer. Reviewed all security measures and access requirements for building and personnel. Updated policy and procedures.
0-5 years of experience
Supported and coordinated the 400 person bi-coastal Research organization
- Led and integrated post-merger bi-coastal administrative team during changing culture
- Supervised workload for nine assistants to ensure efficiency and troubleshoot for department
- Restructured existing administrative procedures, designed and implemented new policies and procedures, which were presented to executive team which and ultimately adopted
- Orchestrated annual scientific conference for 200 scientists and industry leaders
- Created and maintained intranet homepage, tracked budgets, scheduled department head meetings and events, composed external communications
10+ years of experience
Responsibilities included providing specific departmental administrative support on a wide range of increasingly complex issues and projects as assigned, reporting to Regional Vice President of Sales.
- Organized and expedited workflow to comply with deadline and priorities.
- Established strong relationships with client gatekeepers to gain support and effectively achieve results; high value networking.
- Handled project tracking, including budgets, databases, and time lines.
- Independently coordinated onsite and offsite quarterly business and performance review meetings.
- Developed innovative congratulation notices focusing on executive support programs and unique business unit opportunities, including product and services enhancements, lunch and learns, and events.
0-5 years of experience
Senior Executive Assistant
Provided exceptional administrative support to the VP of Operations in a fast-growing organization.
- Managed travel arrangement for VP of Operations and select employees. Ensured bookings adhered to schedule and personnel preference while maximizing cost-efficiencies.
- Tracked departmental expenses against budgetary constraints in various categories. Generated reports in expense tracking system.
- Scheduled appointments and maintained calendar for VP of Operations. Tasked with preparing daily
- Maintained all physical departmental files and responsible for loading scanned copies to digital records
- Prepared meeting agenda and kept meeting minutes according to the categorization and formatting
- Assisted in the formatting and editing of powerpoint presentations to ensure clean effective design
10+ years of experience
Assist in all areas of administrative work including file organization, research and software contract drafting. Maintain and prioritize daily tasks and projects including: drafting of various contracts, preparing business correspondence, scheduling appointments, booking travel, expense reports and general errands. Responsibilities included:
- Successfully established effective systems for record retention by creating database for daily correspondence tracking
- Standardized department filing system so staff could easily locate information in any filing center
- Developed and implemented contract processing checklists which resulted in increased company efficiency and productivity
- Supported Senior Vice President through personal document management, calendar organization and collateral preparation for meetings
- Systematically increased office organization by developing more efficient filing/documenting system and customer database protocols
- Managed executive calendar and coordinated weekly project team meetings and assisted in the development of meeting agendas to increase meeting efficiency
0-5 years of experience
Managed all activities of the Board of Directors and its committees.
- Prepared Board meeting agendas, and recorded and finalized minutes.
- Prepared Board resolutions and bylaws.
- Maintained all Board of Directors’ meeting records and drafted correspondence for the Board Chair.
- Coordinated communication between three medical partner institutions.
- Co-facilitated professional development trainings for up to 30 people.
0-5 years of experience
Provided extensive office support to Two Senior Vice Presidents assisting them in their day-to-day operations
- Organized and typed all meeting minutes, reports and agendas
- Reserved all travel arrangements including hotel and rental car reservations
- Verified, revised and arranged all appointments vis MS Outlook
- Scheduled all teleconferences and internal and external meetings
- Independently managed five heavy calendars with full editing rights and all scheduling management
- Extensive knowledge of Concur expense reporting systems
- Developed PowerPoint and other graphic presentations for all internal and external presentations
6-10 years of experience
Provided administrative support to the Regional Sales Director and Regional Business Manager. Served as an administrative resource to 12 Division Sales Managers and 94 Clinical Specialists. Partnered with other Regional Operations Coordinators on the Metabolism Team and across the different Business Units.
- ROCstar Award for Teamwork/Collaboration in 2011
- Prepared/Coordinate meetings – negotiated room rates including eliminating meeting room charges
- As needed, prepared sales training materials for use in Region/Division meetings
- Collected Time off Territory reports from all managers and compared them to Attendance Management system ensuring that employee entered time correctly
- Prepared and conducted presentations on policies and procedures to entire region, providing the CS’s the proper tools to perform daily responsibilities
0-5 years of experience
Managed calendars for the Vice President of Communications and the President of the [company name] Foundation. Coordinated the difficult schedules with the CEO, CFO, board members and other senior staff.
- Directed and often answered confidential media calls and email, including follow up with appropriate manager.
- Served as point person for all incoming calls regarding grants requests.
- Responsible for foundation check writing, recording and delivery.
- Coordinated charitable dinners and events including senior executive activities such as annual apple picking for Second Harvest and the making of over 1000 sandwiches for the food kitchens.
- Worked the 2010 and 2011 Annual Summit (which included 1,700 participants) at the registration tables, breakout sessions and laptop equipment booths, acting as “traffic cop” during the meals and different sessions.
0-5 years of experience
- Provided administrative support for two Partners and one Principal on Restructuring team
- Coordinated and maintained extensive calendar of both personal and business appointments, including meeting schedules, conference calls, dining arrangements, vacations, school schedules, etc.
- Screened and directed multiple phone lines with extensive message taking
- Scheduled travel arrangements and created detailed itineraries for both business and personal travel
- Responsible for organizing and submitting travel and entertainment expense reimbursements
- Provided backup administrative coverage to three Partners and one Principal
0-5 years of experience
- Provided administrative and business support to the Executive Vice President of the Enabling Technologies Team of the world’s best known marketing and Research Company and supported members of the management team.
- Maintained calendar through MS Outlook — planned and scheduled meetings, teleconferences, travel itineraries, and prepared and delivered minutes.
- Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving at least $74K on one meeting.
- Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
- Created Excel spreadsheet to track appointments, requests, notes, vendor information, receipts and other information as needed.
- Created itineraries in Excel, uploading them to Word for distribution.
- Enhanced communication between EVP and executive team, fostering a sense of teamwork and collaboration.
10+ years of experience
- Assisted busy Board members and C-level executives by drafting memos, charts and additional material
- Managed multiple calendars, scheduled meetings; made domestic and international travel arrangements; processed domestic and international travel expenses Documented and streamlined processes between departments to improve productivity, efficiency and accommodate busy demands of C-level executives Negotiated and monitored contracts. Reduced costs by 28%+.
- Took initiative to build and maintain electronic database of business critical documents to allow easy access by management, counsel, auditors, etc.
- Prepare, maintained organization charts, PPT presentations and flow charts.
- Attended Board meetings and took minutes
- Closed business entities with various states
Administrative Cover Letter Examples
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Senior Executive Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
