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0-5 years of experience
Managed facility related projects. Included, but is not limited to, changes to department layouts, workspaces and cubicles; coordination and monitoring of significant tenant improvement projects and participation in site or department relocation projects. Managed and maintained relationships with all facility related service providers. With corporate facilities manager, arranged for bids and subsequent price and contract negotiations. Coordinated review of Facility related contracts with Facilities Manager in SMH. Reviews and preliminarily approves invoices and assured that services are being fulfilled according to contract. Where required, assured that facilities services that are referenced by the Solta Medical Bothell Quality Management System (janitorial and pest control, for instance) were logged and/or documented according to SOPs.
- Developed and monitored the annual Solta, Bothell facility budget. Assisted finance with the appropriate allocation of the facility budget based on square footage occupied by department. Coordinated review of Facility related invoices with Facilities Manager at headquarters.
- Developed and monitored the annual budget for the “employee welfare department” expenses.
- Acted as backup for IT.
- Assisted in the organization and planning for Bothell-site meetings and events
0-5 years of experience
- Provide administrative/ facilitation support for developing, organizing and maintaining departmental filing and recordkeeping systems along with offices maintenance support
- Process faculty and maintenance invoices, payments, prepare purchase requests, budget requests, and resolve payment issues in coordination with vendors and finance
- Booking tickets for passengers traveling abroad or overseas with hotel accommodations as needed
6-10 years of experience
- Review accuracy, provide coding and obtain approvals to ensure timely invoice payments with an annual budget of over $12 Million throughout 15 separately managed properties.
- Reconcile multiple credit card accounts for upper level Management and expense reports for purchases and traveling, totaling approximately $60K per month.
- Responsible for generating purchase orders and confirming item receipts.
- Assist in preparing and executing Request for Proposals, Service Agreements & Non-Disclosure Agreements.
- Property Management liaison; create/track work orders, coordinate preventative maintenance and assist with payment inquiries.
- Manage calendars and schedule conference calls for internal and international employees and guests. Coordinate logistics, invitations and catering for meetings and events.
- Responsible for vendor scheduling and maintenance.
- Compiled data center statistics for monthly reporting; including cost tracking and utility data reporting of power, water usage and monitor daily work logs.
- Assist Risk Management and EHS Dept. to obtain Contractor’s Certificates of Insurance, EHS documents and maintain over 300 Safety Data Sheets for compliance.
0-5 years of experience
- Set up mailroom, and ran it for the office
- Set up cubicles and offices for new employees and responsible for office moves
- Inspected office building for any improper functioning of the office space.
- Purchased office supplies, kitchen supplies stationary supplies keeping inventory
0-5 years of experience
- Organize and file all lease agreements and associated documents for local and international lease agreements
- Review potential lease agreements and create a lease summary
- Ensure all locations have proper insurance coverage in accordance with the lease agreement
- Review, approve, and code all vendor invoices
- Research invoice discrepancies and dispute erroneous charges
- Responsible for reconciliation for department credit card
- Corresponded directly with vendors to ensure quality and timely completion of scheduled work
- Provided support for the planning and organization of company events
- Maintained office supply inventory
0-5 years of experience
- Manage new hire process of issuing security and access badges
- Review of security tapes and participation in investigations
- Welcome visitors and assist with on-line registration process
- Manage office supply and coffee stock levels and deliveries
- Set-up purchase requisitions for facilities and other departments
- Manage printer toner process for all departments
- Handle maintenance of office equipment
- Back-up to Executive Assistants as needed
- Vendor relationships
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Facilities Administrator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
