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Facilities Assistant Resume Samples
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6-10 years of experience
Skillfully preformed front-of-house and special events tasks including ushering, performer merchandise sales, setting up for rental events and monitoring patron compliance with CCPA rules, and general clerical duties. Encouraged patrons to purchase tickets to upcoming events.
- Trained 50 – 100 art center employees annually, equipping arts center Arts Ambassadors (ushers) and increasing guest satisfaction.
- Consistently received stellar performance reviews.
- Called upon to ‘captain’ various levels, exemplifying leadership qualities.
0-5 years of experience
Report to Facilities Manager, responsible for scheduling and daily supervision of contract security personnel, contract cleaners, and facilities related issues as they arise (monitoring computer room air handlers, painting, light carpentry, etc.); shipping and handling of merchandise; procurement of office supplies; safety compliance.
- Assist in relocation of corporate headquarters from Cambridge to Burlington, MA during major downsizing of employee population from 900 to 75 prior to company closing.
- Provide 24/7 supervision of 18 Security Officers assigned to [company name] Cambridge, MA headquarters to ensure proper handling of building security.
- Promoted from Security Supervisor overseeing Security Officers at multiple remote post locations in Jacksonville, FL
- Promoted from Security Officer responsible for building security.
- Operation of fire apparatus.
10+ years of experience
- Responsible for site supervision of physical and personnel security operations.
- Supervised 10 to 15 security officers.
- Development and implementation of site safety policies and procedures.
- Conducted offsite security & safety audits of all third party warehouses.
- Schedule, dispatched mobile patrols trained and coordinated all placement of work assignments for security personnel.
0-5 years of experience
- Team member of E-File Cabinet Analyst who developed, implemented, and maintained record keeping system for Human Resource Department.
- Knowledge and experience in multiple departments: Human Resource, Facilities Assistant, some Accounts payable record keeping, and Receptionist duties within the company.
- Prepared and assisted with Human Resource, 401(k), and API safety audits.
0-5 years of experience
Executed weekly operations of facility.
- Was instrumental in maintaining the premises.
- Helped structure and maintain a hall for church performances.
- Enforced safety regulations.
- Successfully assisted in handling weekly operations.
- Helped personnel in weekly tasks.
0-5 years of experience
Assist Program Director in maintaining facilities.
- Schedule, coordinate, direct and perform routine and comprehensive custodial maintenance of assigned facilities.
- Maintain inventory and submit written requests for supplies.
- Remove trash and debris in accordance with company established procedures
- Perform regular preventive maintenance on machines and equipment.
0-5 years of experience
Processing all payable invoices in Microsoft Dynamics GP, including weekly check runs, manual payments and monthly fixed asset
management
- Verification and processing of expense reports
- Weekly bank account balancing with related coordination of field point- of-sale cash out data
- Calculation and submission of monthly sale tax data to tax accountants
- Business license applications/renewals
- Utility account set ups for new locations
0-5 years of experience
Import, process, input and export all invoices to Online Web Portal
- Worked with AP to ensure payment for vendors
- Places purchase orders for small equipment with vendors
- Resolve vendor disputes regarding charges, service, etc.
- Manage, process, and full-fill reimbursement requests from warranty related repairs
0-5 years of experience
Reports to the Director, HR and Administration; supports the Facilities Coordinator with daily facilities needs
- Check out calendars for meeting setups and requests
- Assists with logistical requirements for in-house events and meetings
- Works closely with the IT department to help operate screens, projectors, laptops, computers, programs, microphone equipment, and lighting
- Works closely with the Assistant to the President with logistics for events and meetings
- Processes new and existing business card requests
- Ensures all publication subscriptions are up to date
- Processes new employees’ information
- Ensures that all copiers, printers, and fax machines are working properly by assisting with technical problems, ordering and replacing toner, distributing copier and printing paper
- Keeps accurate inventory of all break room supplies
- Constantly observes the condition of the office and ensures that supply areas, storage spaces, and kitchens are clean, stocked and organized at all times
0-5 years of experience
Develop and maintain corporation owned and leased facilities and corporate services operating expenses and FTE and budgets.
- Analysis of actual results versus budget target and create forecasts based on actual results.
- Participate in division management weekly meetings. Record and distribute meeting minutes to division managers.
- Provide accurate quarterly and annual budget reports for Board of Directors.
- Review invoices against purchase orders or contracts for compliance.
- Sign purchase orders and invoices and submit to Accounts Payable.
- Reconcile general ledger, complete journal entries for corrections and accurately give notation regarding expenditures over or under budget.
- Update lease contracts for annual rent changes for leased facilities. Provide updated leasing information to accounting for rental payments.
- Research and analyze financial, energy usage, occupancy information, and related data from a variety of sources and prepare for creation of Greenhouse Gas Annual Report and other complex reports.
- Support Administrative Assistant with reserving and issuing employee pool cars, access cards, parking passes, and alternative transportation passes.
0-5 years of experience
- Provide logistical support to facilities manager coordinator. Greet visitors and clients and escort them to their events
- Assist with event setup. Direct all deliveries to appropriate event locations. Provide security assistance
- Assist with the logistics of all events and coordinate the distribution of event and program materials
- Perform data entry to track event scheduling, guest lists, and event follow up
- Assist with the setup and breakdown of small to large scale events
0-5 years of experience
- Fuel, schedule, and dispatch Glendale Community College fleet vehicles
- Perform preventive maintenance checks, and maintain accurate fleet service, usage, mileage, fuel, and repair records
- Identify vehicle issues and make service recommendations
- Schedule service/ repair, and transport vehicles to service providers
- General office duties – answer phone calls, access computer word, excel, email, Glendale Community College facilities request and inquires to assist staff
- Assist in setting up and tear down of furniture for any campus events
0-5 years of experience
Prepares purchase requisitions for the Program Manager, manages capital purchases for the Contract Specialist, directs vendor relations, negotiates with suppliers, tracks orders and supplies, and expedites deliveries.
- Generates monthly reports for travel expenses and educational training, tracks employee training through receipt of training certificates, keeps track of employee listings, and organizes and manages contract invoices.
- Manages the front desk with incoming and outgoing clients and vendors, and conducts Denied Party screenings for guests entering and exiting the building.
- Manages, schedules and coordinates conference room reservations and meetings, assists in planning staging events, special affairs and training classes, and assists with travel arrangements.
- Assists with maintenance issues, changing light bulbs, handling fire and health hazards to ensure safety, fixing broken equipment and regulating HVAC system, meeting and exceeding facilities maintenance expectations.
0-5 years of experience
- Use Word and Excel along with Campus BETS system to track Haas inventory
- Monitor fixit Email on complaint line
- Website content management
0-5 years of experience
- Assist Access Producers
- Set-up and Maintain equipment
- Supervise tracking/scheduling of resources
Administrative Cover Letter Examples
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
