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Freelance Administrative Assistant Resume Samples
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0-5 years of experience
New York, New York June 2013-December 2013 Positions Held: Freelance Administrative Assistant to VP of Marketing and Communications
- Ensured execution of assigned tasks in a timely matter securing on time deliverables on assigned deadlines to Creative Services & Advertising Department by assisting Creative Directors, Producers, Editors and the Business Manager
- Prepared information needed for meetings or interviews by independently researching information useful for the VP or Staff members of the Creative Services & Advertising Department
- Prepared expense reports using Concur
- Scheduled travel and transportation arrangements
- Managed vendors and assist in execution of contracts, service agreements, transaction summaries relating to services provided to DIRECTV
- Event coordinator for Management meetings in New York and abroad.
0-5 years of experience
- Produced statistical data reports using MS Excel and Access for various organizations
- Applied strong research and analytical skills to revise processes and procedures to increase productivity
- Led team of 7 supervisors and 63 volunteers in assisting with planning and managing a 7,500+ attendee event
- Prevented the loss of a $2M government grant for a non-profit organization by creating a database and standard operating procedures (SOP) to manage case management data for disadvantaged families
0-5 years of experience
Assisted with arrangement of travel plans, prepared itineraries and expense reports; reconciliation of Diners Card statements.
- Coordinated and organized meetings (on and off site), conference calls and video conferences; arranges for facilities, equipment, and catering. This included preparation and distribution of notices, agendas, and information packets along with meeting minutes.
- Reviewed, updated, and formatted presentations.
- Coordinated on boarding program for new hires and existing employees.
- Assisted in event coordination for company functions and charity events; Breast Cancer Walk and U.S Open Corporate Company Day.
0-5 years of experience
Provided executive level administrative support services in various office settings.
- Scheduled and maintained off-site appointments, calendars and department meetings.
- Organized the details of events, travel arrangements, corporate agendas and itineraries.
- Proficient in 2007 and 2010 Microsoft Word, Excel, PowerPoint, Access and Outlook.
10+ years of experience
Provided administrative support to family-owned business which sells wire to electronic manufacturers.
- Assist with generating new business by contacting prospects via phone, internet research and email.
- Supervise inside sales representatives and clerical staff; delegate work load and monitor progress.
- Coordinate all accounts payable and receivable updating daily cash flow using QuickBooks.
- Prepared time sheets for payroll processing, client billing, meeting agendas and correspondence.
- Ensured personnel files were up-to-date and maintained records in compliance with requirements.
- Maintained database of employee contact information, phone directory and company organization chart.
0-5 years of experience
Opened and closed the office
- Answered and directed all incoming communications
- Assisted with delivery and receiving of garment bags/shopping bags
- Scheduled deliveries from vendors
- Provided necessary support to all departments
0-5 years of experience
Performed Internet Research
- Performed Email Outreach
- Wrote content marketing articles
- Technically self-employed so set my own schedule
- Created and managed invoices
0-5 years of experience
- Provided personal and administrative support to Ron Popeil, an American inventor and marketing personality.
- Researched and reviewed sourcing companies and vendors for newest invention, facilitated all communications and scheduling.
- Anticipated and ensured needs were met, ran errands, researched for purchases, prioritized and executed time-sensitive and rapidly developing tasks.
- Coordinated domestic and international travel arrangements including flights, hotel stays and ground transportation.
- Handled accounts payable and payroll assuring accuracy in all details.
- Coordinated extensive shipping/receiving requiring special handling.
- Managed and maintained personal calendars for business partners as well as family members.
- Efficiently organized legal offices, paperwork and files.
0-5 years of experience
Ordered and maintained merchandise and inventory of office supplies.
- Designed window displays to promote products and to boost sales.
- Oversaw loss prevention strategies and actions.
- Composed, edited, and prepared documents and reports, including spreadsheets, graphs and charts.
- Maintained confidential files, personnel files and reports.
- Received, sorted, redirected, and prioritized incoming mail.
- Directed important matters to appropriate department personnel.
- Evaluated and revised procedures as necessary to improve office efficiency.
- Maintained and prepared payment processing for outside contractors and vendors.
- Coordinated and initiated meetings and travel arrangements for the department.
- Conducted special projects requiring research and report development.
0-5 years of experience
Plan and coordinate schedules, travel arrangements & meal reservations
- Process monthly expense reports for Director of Wholesale & Executive assistants
- Organized agendas and weekly itineraries
- Coordinated and managed multiple priorities & projects
- Handled messenger and shipping for all samples
- Inputting data entry & typing memos, letters, reports & charts
- Filing, answering phones & running office errands
0-5 years of experience
Working with various clients including Dior, La Prairie and Rainforest.
- Analyzing, creating and consolidating marketing data.
- Screening, directing and answering telephone calls.
- Managing calendars: appointments, meetings, interviews, etc.
- Fulfilling all administrative duties including greeting guests and maintaining a clean and orderly office.
- Tracking and directing international shipments.
- Assisting editors and directors with various tasks.
0-5 years of experience
Greeted patients and checked them in for appointments
- Uploaded new patient information into the system
- Monitored telephone switch board
- Responsible for detailed messages for supervisor
0-5 years of experience
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information.
- Maintain calendars and making all travel arrangements.
- Type proposals, sales correspondence and presentations.
- Answer telephones, direct calls, take messages and ordering/purchasing supplies.
- Compile, copy, sort, and file records of office activities, business transactions, and other activities.
- Complete and mail bills, contracts, policies, invoices, or checks.
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
- Compute, record, and proofread data and other information, such as records or reports.
- Maintain and update database systems, filing, inventory, and mailing.
- Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
0-5 years of experience
Responsible for Administrative Assistant duties for Shana Bombrys.
- Perform data entry and word processing assignments.
- Receive and sort mail, do basic banking tasks and filing.
- Answer phones and direct calls.
- Responsible for financial reporting and tracking income and expenses.
- Responsible for client billing process.
- Create word documents, spreadsheets, merge documents.
- Use customer relation’s software to update customer information in to the database.
0-5 years of experience
- Maintain the cleanliness of kitchens, conference rooms, and communal spaces to ensure a pleasant, welcoming environment
- Answer the phone professionally and direct calls as appropriate or take detailed messages
- Receive and sign for deliveries, distribute incoming mail and ensure pickup of outgoing mail
- Assist in the planning and facilitation of events and meetings
- Inventory office supplies and order additional goods as needed
0-5 years of experience
Managed reservation system for training room, boardroom, and conference rooms.
- Responsible for the executive reception floor and office security visitors list.
- Coordinated food and beverage orders for executive meetings.
- Coordinated Audio Visual setup with facilities.
- Hosted Corporate Events
10+ years of experience
- Did bookkeeping, accounts payable and receivable, answered phones, and booked
- Typed medical reports, referral letters, meeting minutes for multi-practice medical
- Made copies, distributed, and sent originals to physicians in a timely manner.
10+ years of experience
Tax preparation and reconciliation of accounts
- Issue and reconcile outstanding invoices
- Organize and compensate outstanding bills
- Design and implement filling systems
- Open, sort, and distribute incoming correspondence, including faxes and mail
0-5 years of experience
Provide administrative support for executives and sales team.
- Draft and send correspondence to customers when necessary.
- Create and distribute weekly and monthly reports.
- Maintain customer files and information.
- Audit and approve department invoices.
- Assist customers and resolved any issues.
- Manage office supply inventory.
0-5 years of experience
- Handling all of the pertinent office duties such as filing, faxing, correspondence and data entry.
- Scheduling with potential clients, vendors, and participants of various charity events and social gatherings.
- Answering phones and taking detailed messages for event planners.
0-5 years of experience
- Responsible for Administrative Assistant duties for Shana Bombrys.
- Perform data entry and word processing assignments.
- Receive and sort mail, do basic banking tasks and filing.
- Answer phones and direct calls.
- Responsible for financial reporting and tracking income and expenses.
- Responsible for client billing process.
- Create word documents, spreadsheets, merge documents.
- Use customer relation’s software to update customer information in to the database.
0-5 years of experience
- Handling all of the pertinent office duties
- Such as filing, faxing, correspondence and data entry
- Scheduling with potential clients, vendors, and participants of various charity events and social gatherings.
0-5 years of experience
- Provide admin support for a variety of companies including MarketAxess, The Carlyle Group, LaForce + Stevens, NYC Social Sports Club
- Responsible for research, data entry, schedule management, reception duties and other various office support
- Extensive use of Microsoft Office Suite, particularly Outlook and Excel
0-5 years of experience
- Provide administrative support to the president, maintain calendar, and coordinate meetings with new and existing customers.
- Process accounts payable, receivables, deposits and invoice clients using Quick Books.
- Perform general office tasks, such as filing, answering telephones, and ordering supplies, handle incoming and outgoing mail and, packages.
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Freelance Administrative Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
