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Office Manager Assistant Resume Samples
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0-5 years of experience
Heavy data-entry, including updating and maintaining databases of applicants and prospects
- Arranged meetings, conferences and special events
- In support of the Property Manager, composed routine communications, using word processing applications, Maintenance Request, Rental Payments, Weekly Reports
- Ensured smooth and efficient functioning of the office on a day-to-day basis, served as receptionist and assisted with clerical duties
- Assisted with publicity materials, including brochures, and newsletters
0-5 years of experience
Assisted with event planning and implementation CEO’s personal calendar and meetings
- Recorded and distributed accurate oral or written messages from CEO to staff members
- Monitored all incoming emails and answer or forward as required based on CEO approval
- Maintained, organized and updated all office documents and storage systems
- Answered phones and transferred all calls to the appropriate Office
0-5 years of experience
Answered high volume phone lines and directed callers to appropriate staff
- Managed and scheduled meetings on company calendar
- Maintained and ordered kitchen and office supplies when needed
- Assisted boss in various daily projects
- Handled light bookkeeping
0-5 years of experience
Executed excellent customer service, and multi-tasking abilities
- Scheduled Appointments, received payments, prepared written authorizations, managed medical records and system paper work for all patients, ordered supplies
- Coordinated between hospitals and doctor’s office
- Followed up with post-op patients for future appointments
- Coordinated between the patients and the physician for flexible appointments and emergencies.
0-5 years of experience
Collected rent payments, record them and distribute payment receipts for 100 tenants
- Resolved tenants’ complaints successfully
- Scheduled 10 Superintendents’ work orders for repairs
- Provided front desk coverage and office administration
6-10 years of experience
- Performed general administrative duties (phone calls, faxing, filing, and copying)
- Ensured patients’ satisfaction by providing outstanding customer service
- Performed duties of the Office Manager and coordinated functions of the office in the absence of the Office Manager
6-10 years of experience
Responsible for all general office duties with strong emphasis on customer service
- Input of all checks received from all condominium complexes for monthly common charges
- Customer Service including writing up work orders and coordinating and scheduling repairs/work with contractors
- Generated and Distributed reports for all condominiums for monthly Board of Directors Meetings
- Responsible for all banking and reconciling of condominium accounts
- Collection of monthly rents from rental properties
0-5 years of experience
Provide assistant management support to a staff of 35, including 10 physicians
- Support and refine procedures to ensure team members understand and follow office policies and procedures
- Coordinate and transcribe minutes for monthly physician and staff departmental meetings
- Coordinate and maintain monthly scheduling for physicians and staff members
- Maintain Monthly Stats and Office & Deposit Collections
- Assist in recruitment of team members and participate in evaluations
- Oversee departmental inventory and supplies
6-10 years of experience
- Works with the office manager in preparing Audiologists for individual appointments with clients
- Coordinates with the organization of the main office by filing charts, making copies to be processed to billing, and mailing diagnostic testing reports to doctors.
- Developed a process for a tracking system for the durable medical goods which helped the efficiency of the Philadelphia office
0-5 years of experience
- Compile statistical information for government reports.
- Verify figures, postings and documents for mathematical accuracy and proper coding.
- Developed and created effective filing system to accelerate paperwork processing.
- Improved office organization by compiling monthly expense reports, financial spreadsheets, organizational charts and company data using Microsoft Excel functions.
- Record, file and scan invoices, purchase orders, and expense reports.
6-10 years of experience
Manage office operations to ensure efficiency and productivity
- Answered a high volume of inbound calls in support of customer needs
- Process payroll using QuickBooks
- Designed company forms including payroll for independent contractors
- Managed payroll, company inventory, and quarterly Business Activity Statements through QuickBooks
- Order office supplies
6-10 years of experience
Manage office operations to ensure efficiency and productivity
- Answered a high volume of inbound calls in support of customer needs
- Process payroll using QuickBooks
- Designed company forms including payroll for independent contractors
- Managed payroll, company inventory, and quarterly Business Activity Statements through QuickBooks
- Order office supplies
0-5 years of experience
- Assist in maintenance of employee training manual
- Trained new employees for positions, function as trainer and assured consistent quality of service and professional environment
- Established friendly yet professional atmosphere that promoted attentive customer service and respect for my co-workers
- Answer inbound/outbound calls
- Kept all clients files in order and up to date.
- Cash handling of sales
0-5 years of experience
Enter daily report on spreadsheet of what we receive and shipped the day before, total month-to-date, fax to salesmen, plant manager and all divisions.
- Input all salesmen orders into computer system
- Approve freight bills and attach them to receivables
- Process and print shipping orders going to customers
- Maintain updated log of orders and invoices
- Confirmed all shipments were received by customers
0-5 years of experience
- Excellent ability to develop and maintain record keeping systems and procedures.
- Assisted in payroll and tenants rent payments.
- Remarkable skill in the use of computers, preferably in a PC, Windows-based operating environment; Rent Manager.
- Received, opened, and forwarded all invoices to Property Manager to code and approve
- In charged of client account payments.
0-5 years of experience
- Researched patient eligibility, maintained medical records and received customer complaints and make sure they are properly solved.
- Contacted doctor’s office to obtain all needed patient documentation.
- Developed and maintained corporate budget.
- Responsible for licensing compliance including accreditation.
- Keep track on billing issues.
- Followed Medicare standard and regulations.
- Coordinated all equipment maintenance and responsible for inventory.
0-5 years of experience
Provide general assistance to residents and families regarding caregiver needs
- Assuring that the schedule is current and up to date at any given time
- Face-to-face and over-the-phone service appointments
- Handle client complains and special caregiver set-ups and requests
- Started as a Caregiver, promoted as Supervisor after 1year and offered Office Manager Assistant after another year
0-5 years of experience
- Performed computerized scheduling for various exams such as X-rays, CT scans, MRI and Ultrasounds
- Specialized in verifying patient insurance, CPT codes, PIP cases and co-pays
- Responsible for preparing patient charts and paperwork
- Support corporate office with clerical work, billing and miscellaneous jobs
6-10 years of experience
Managed effective treatment schedule as per office monthly goals
- Managed treatment and financial plans to patients,
- Coordinated the filing of claims electronically
- Processed insurance payments and collections
0-5 years of experience
Responsible for negotiating estimates for clients
- Create and manage sub-contractors schedule and implement adjustments for customer needs
- Maintain and update sub-contractors and client’s payments
- Receiving and sending emails
- Create and send estimates for remodeling jobs clients
- Responsible for billing all clients for completed work by sub-contractors
- General office duties such as filling, faxing, scanning, data entry, etc
- Maintain all related accounting and bookkeeping records and accounting files in a neat orderly manner.
0-5 years of experience
- Office Manager Assistant to General Manager and support staff
- Maintained Calendar and Contacts on Lotus Notes
- Organized, maintained files, type correspondence, memoranda, copies, screen phone calls,
- Liaison between clients and prospects
- Prepared correspondence to internal, external CRL’s and maintained CRL’s files
- Prepared correspondence Recognition/Achievements
- Regular maintenance of departmental office supplies
- Researched information through the Inter-Net
0-5 years of experience
Maintain payroll, vacation and sick records
- Maintain scheduling and transportation of 5 Residents homes
- Organize office files and records
- Provide technical support for computer related issues
- Responsible for maintaining websites. Ensure sites are functioning properly and are available to users and tests speed of access and improves upon loading speed.
0-5 years of experience
Administrative Assistant to the Office Manager
- Assists in managing a high volume physician office exclusively for Local 54.
- Train new receptionists on office processes and procedures.
- Oversee the front desk staff to ensure a positive patient experience.
- Perform front desk duties as needed, including scheduling patients, answering phones, checking patients in and out.
- Manage inventory and submits orders for all office and medical supplies.
- Assists in creating and managing the providers’ schedules.
- Submit medical billing claims.
0-5 years of experience
- Scheduled meeting logistics for the Project Manager and sent electronic invitations.
- Photocopied, processed, and/or filed documents as required.
- Made and received phone calls to inform others about arrangements and answer questions..
0-5 years of experience
Create files for new admissions; ensure medical records are complete
- File documents in accordance with established procedures
- Answer Telephones
- Electronically/Paper upload Documents
- Paper Filing documents
- Assist with Ordering Supplies
- Submit Invoices Into The System
6-10 years of experience
Provide patients with the most courteous service in their health care needs
- Answer phones, make new patient accounts, check insurances, schedule appointments
- Bill office visits to insurance, check claim status, enter insurance payments
- Call patients on past due account balances
- Prepare/send accounts to collections
- Help with Provider credentialing applications to insurances/hospitals
- Update provider information to CAQH Database
- Handle [company name] requests, send [company name]
- Knowledge of HIPAA compliance and patient rights
- Handle office deposit, scan in insurance payments, help enter payments
- Knowledge of Practice Partner, Collaboration Compass
0-5 years of experience
Assist customers with orders for various items; plaques, trophies.
- Handle accounts receivable and payable.
- Assemble orders as needed for customers.
- Place orders with suppliers for needed stock to fulfill product ordered.
- Handle various office duties as needed.
0-5 years of experience
Provide administrative support to Office Manager
- Process checks electronically
- Compose and compile check remittances reports for Executive staff.
- Coordination of meeting support (i.e. lunch, visual equipment, supplies)
- Compose and distribute correspondence for firm wide events and information.
6-10 years of experience
- Assembles medical insurance packages for agents as well as clients.
- Processes insurance claims, including all data entry, and audits client information for accuracy.
- Manages agent and company contact information.
- Handles client calls and correspondence.
- Manages office and office staff.
- Checks certification of agents and products.
- Manages and maintains office supplies.
0-5 years of experience
- Performing general office duties
- Drafting letters and documents
- Scanning, faxing, copying and filing customer information
- Submitting customer credit report
- Screening and directing incoming calls
- Managing Customer accounts
0-5 years of experience
Checking in arriving patients and checking out departing patients
- Verifying insurance and contacting companies
- Answering phones and record vital signs
- Managing patients files utilizing ClinicPro and Future Health
- Placing patients on appropriate tables
0-5 years of experience
- Filed and purged very large complex files
- Maintained confidential records
- Scanned legal documents on to computer
- Handled incoming and outgoing mail
0-5 years of experience
Greet and direct clients to their respective departments
- Answer multi-line telephone and take messages
- Schedule conference rooms
- Monitor and maintain office supplies
- Retrieve, file, type, and photocopy documents
Administrative Cover Letter Examples
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Office Manager Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
