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Program Assistant Resume Samples
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0-5 years of experience
Confidentially maintained fundraising database of pledges, gifts, and donor information for the School of Health
- Collaborated with Advancement office to highlight the program for cover story of the University newsletter
- Planned and executed outreach for special programs including seminar speakers and hospital tours
- Utilized key contacts to drive targeted physician solicitation and recruitment for student job shadows
- Supervised weekly medical simulations with robotic mannequins and led debriefing sessions with all students
- Mentored research and led seminars for psychology-track students
0-5 years of experience
Ensured the facility was in perfect condition for the greatest benefit of students, parents, and staff.
- Answered and made phone calls to interested customers.
- Scheduled appointments, consultations, meetings, and assessments for interested customers.
- Addressed parental concerns while delivering excellent customer service and social skills.
- Ensured intake paperwork was cared for appropriately, maintaining and updating them as needed.
- Maintained communication with parents, teachers and referring agencies and placed the information in confidential file.
0-5 years of experience
Coordinated the delivery of trainings to Federal and State organizations in the Center for Leadership and Management.
- In correlation with other departments, maintained confidentiality of sensitive materials and records.
- Prepared meeting logistics through creating and managing contract relationships with food vendors, audio/visual teams and other resources.
- Developed effective business relationships by working directly with the procurement department in processing and reconciling invoices and quarterly billings.
- Executed responses to customer inquiries via phone and in-person to resolve issues.
- Utilized institution database software to manage data entry of participants’ information for billing.
0-5 years of experience
Provided administrative and classroom support for afterschool program
- Filed confidential student documents and entered information into database
- Answered phone calls and forwarded mail and correspondence appropriately
- Developed excellent communication skills interacting with students and parents
- Supervised classrooms and helped distribute snacks to students
- Monitored and reported student behavior to administrators as needed
0-5 years of experience
Prepared documents to ensure the accuracy and timeliness of accounting documents submitted by assigned activities.
- Prepare financial documents to estimate travel costs and reimbursement
- Successfully assessed progress for assigned projects/programs which include cost estimates, schedules and the performance of supportable baseline requirements by applying methods and procedures
- Perform Financial tracking and forecasting to maintain financial
- Assisted the program manager plan, organize and coordinate activities of functional specialists which include contracting, engineering, manufacturing, program control, data management, test and logistics. Continuous review and evaluation of program progress
- Performs analysis of price proposals, financial reports and other data to determine fair and reasonable prices
- Effectively monitor contract performance to determine any needs for changes to ensure contract obligation compliance
0-5 years of experience
Tutored grades 3-5 in math and reading, in preparation for OAA
- Followed Ohio Department of Job and Family Services Child Care regulations
- Facilitated groups in social and emotional management
- Mentored at-risk and challenged youth ages 14-24 to develop work skills
- Conducted assessments and interviews to match youth with appropriate worksites
- Presented program information to prospective businesses to successfully build partnerships
- Supervised work performance of interns and developed detailed reports
0-5 years of experience
Interacted with children and youths using approved child guidance and youth development techniques.
- Helped establish a program environment that promotes positive child and youth interactions with other children, youths and adults.
- Used prepared curriculum/program materials and assisted with developing a list of needed supplies and equipment.
- Observed children and parents for signs that may indicate illness, abuse, or neglect and report as directed.
0-5 years of experience
Handled heavy flow of paperwork.
- Reported all invoicing and shipping problems directly to the CFO.
- Helped prepare payroll, handled petty cash, and cut checks using Quick Books.
- Assisted clients in person and via telephone re: center operations, service, and hall rentals.
- Communicated with vendors for back order availability, future inventory, and special orders.
- Ensured a superior customer experience by addressing all clients concerns, by demonstrating empathy and resolving problems immediately.
0-5 years of experience
Provided confidential counseling and support to clients going through the recovery process. Facilitated groups and provided individual counseling with the goal of encouraging a healthy, addiction free lifestyle for each client.
- Conducted interviews and assessments (BPS) of clients
- Reviewed client records to asses treatment programs
- Admitted clients in the facility after preparing file and planning treatment programs.
- Maintained records of treatment progress, including changes applied for better results.
- Drafted several training and treatment plans evaluating the different stages of addiction.
- Coordinated with health professionals and staff members and evaluated patients’ progress.
- Educated clients on how to follow up for treatment after discharge.
- Facilitated weekly psychoeducational groups.
0-5 years of experience
Created flyers to connect community members to recruitments, trainings and workshops
- Counseled and assisted clients during the situational rehabilitation process; measured progress and adjusted the program as needed.
- Evaluated work related skills and capacities; assisting clients in identifying problems with vocational problems and formulating vocational plans.
- Analyzed information received from referring source, client and case history; developed a vocational diagnosis and rehabilitation plan.
- Interviewed individuals referred for vocation rehabilitation services
- Attended events representing the Agency, networked and created potential marketing collaborations.
0-5 years of experience
- First person to assume role of program assistant for [company name]
- Handled publication inventory and fulfilled daily bookstore orders
- Supported Manager of Conference by coordinating sponsorship items and awards, creating 30th anniversary promotional items, finalizing speaker contracts and booking travel arrangements
- Supported Manager of Membership by approving student member applications, assisting member needs in a timely manner, keeping current addresses and contact information in IMPAK database
- Processed all registrations and payments, maintained office supplies, organized out of office meetings and special events for staff
- Completed various tasks at request of Executive Director and board members
0-5 years of experience
- Managed department budget funds and handled clerical and administrative duties, including office organization, customer service, purchasing and fiscal duties, for the IPPD program.
- Organized non-disclosure and confidentiality agreements for sponsor companies and vendors.
- Arranged travel accommodations for IPPD director, professors and student teams, and filed expense reports.
- Consulted with other university departments (fiscal processing, student affairs, events, office of sponsored research and human resources) to ensure IPPD was in compliance with university standards and regulations.
- Planned multiple events, including end of year Final Design Review (300+) and faculty workshops.
- Supervised student assistants and counseled students as to work product.
- Edited and critiqued marketing materials for program and student teams.
- Managed department calendar and syllabus.
0-5 years of experience
- Provided leadership and guidance to 30 supervisors and attendants.
- Managed shift schedules and verified payroll.
- Worked directly with Associate Director of Campus Recreation.
- Interviewed and influenced hiring decisions of Professional Staff Members as well as student employees.
- Co-coordinated beginning-of-the-year training in absence of an Assistant Director of Fitness.
- Assisted in creating standard operating procedures for the Fitness Program Area.
0-5 years of experience
- Organized evaluation of network’s overall strategy and portfolio to strengthen and scale up
- Produced internal strategic report and external white paper on current and potential training
- Advised president & CEO and vice president on the expansion plan regarding e-learning
- Monitored mentorship programs to be incorporated into professional skills training curriculum
- Coordinated internal and external meetings; arranged correspondence, logistics, and follow-up
- Hired, on-boarded, and managed consultants
- Drafted proposals, progress reports, scopes of work, contracts, invoices, and expense reports
Administrative Cover Letter Examples
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Program Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
