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Real Estate Secretary Resume Samples
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0-5 years of experience
Maintained records concerned with sales and management of real estate
- Maintained calendar of events, agendas and appointments of settlement staff
- Provided personalized service to Chief Settlement Clerk
- Arranged conferences, meetings, and travel reservations, itineraries for Chief Settlement Clerk
- Coordinated the flow of information internally and with other organizations, firms, individuals and businesses
- Supervised 4 settlement clerks, 2 clerk typists and 1 general clerk in Settlement Department of Housing Development Corporation
- Established work procedures and schedules and kept track of the daily workload of settlement clerks and clerical staff of the Settlement Department
0-5 years of experience
Filed all paperwork, answered telephones, handled customers
- Provided customer satisfaction and managed all office proceedings
- Scheduled appointments
- Maintained all bookkeeping software
- Ensured compliance of all laws (local, state and federal) relating to real estate transactions
- Maintain a current inventory of the local neighborhoods HOA bylaws
0-5 years of experience
Prepared leasing contracts for rental properties for advertising placement
- Administered payment disbursement of monthly rental checks
- Phone management for brokerage team
- Maintained scheduling calendar for manager to meet with property owners
- Ensured that graphics were complete and ready for placement promptly after rental agreements were complete
- Processed accounts payable
- Solved customer dilemmas and ensured they received a top quality experience.
0-5 years of experience
Established and maintained Personal Injury and Workers’ Compensation files.
- Coordinated residential real estate closings.
- Reviewed outgoing material for completeness, dates, signatures, attachments.
- Composed correspondence.
- Gathered, compiled and recorded client’s medical records and billing statements.
- Transcribed legal documents.
- Acted as a liaison between clients, attorney’s, insurance companies, physicians and court staff.
0-5 years of experience
Direct contact with real estate clients, making and sending offers for rent/selling of apartments
- Set up specific appointments with client and real estate broker
- Ensuring all documents were presented properly for transactions
- Served as direct liaison between legal representation, client and agent
- Prepared final documents for renting and selling of apartment
0-5 years of experience
Direct contact with real estate clients, making and sending offers for rent/selling of apartments
- Set up specific appointments with client and real estate broker
- Ensuring all documents were presented properly for transactions
- Served as direct liaison between legal representation, client and agent
- Prepared final documents for renting and selling of apartment
0-5 years of experience
Produced Offers, Leases/Agreements and Contracts requiring the use of TREB forms.
- Prepared presentation materials such as graphs, charts and brochures, graphic images and various documents using MS Office Suite, Adobe Photoshop, and Corel Draw etc.
- Produced complex work in a professional and efficient manner that includes Word documents, Excel spreadsheets and PowerPoint presentations.
- Liaison with agents regarding quality and timeliness of services provided.
0-5 years of experience
Edited and formalized draft Lease Agreements per Attorney’s hand written notes or dictation for commercial leases.
- Prepared final Lease Agreement for signature and send out.
- Maintained store number database and issue store numbers for new stores.
- Transcribed letters and other documentation, draft amendments for existing leases.
- Prepared site plans and worked closely with construction to resolve any building issues with site plans.
- Researched legal documents for lawsuits and special projects for Associate General Counsel.
- Negotiated changes in leases with Landlords, brokers and outside real estate attorneys.
6-10 years of experience
Worked for senior partner, associate and a paralegal in the Real Estate Department.
- Prepared lease, purchase, and sale agreements, construction loans, and corporate resolutions.
- Performed general secretarial and administrative duties for the senior partner.
- Prepared transmittal letters and corresponding documents for the associate and paralegal.
- Client interaction on a day-to-day basis regarding meetings and scheduling of telephone conferences.
- Provided assistance to other attorneys as backup to their secretaries.
0-5 years of experience
Served as a personal secretary for a staff of 5 real estate attorneys, providing comprehensive administrative and clerical support services. Responsible for a wide range of duties including, reception, data entry, customer service, scheduling, settlement statements, and document preparation.
- Coordinate day-to-day loan and mortgage closing activities in a high volume, fast-paced title office for 5 attorneys.
- Facilitate data entry process of loans and the maintenance of all mortgage and real estate documentation.
- Monitor the checks and balances in the process of loans and mortgages to ensure transaction integrity.
- Maintain professional and courteous contacts with lenders, mortgage brokers, and clients.
- Assisted with employee training and document creation projects during a proprietary software upgrade.
0-5 years of experience
Coordinated all front desk operations and reception, including phone system.
- Maintained office files and sales transaction records.
- Designed and distributed company forms, documents, agent brochures, and flyers.
- Monitored supply and equipment inventory, facilitated purchasing, and scheduled maintenance and repair of office equipment.
- Maintained property listing information using multiple listing service database.
- Updated database for specialized automated property information system.
- Coordinated advertising deadlines and copy for newspapers and real estate publications.
- Scheduled real estate showing appointments with clients and other companies.
- Supervised and trained new staff members and temporary employees.
0-5 years of experience
Answered a multi-line telephone system and assisted callers as needed.
- Assisted with real estate closings which involved reading and drafting documents.
- Served as a pre and post closer on real estate transactions.
- Prepared legal documents such as wills and power of attorney.
- Aided clients with the setup of corporations and tracked yearly renewals.
- Maintained minutes for corporations.
- Maintained files for personal injury cases.
- Requested and collected medical records and incident reports.
- Prepared demand letters and various pleadings for attorney review.
0-5 years of experience
Assisted with commercial and residential real estate closings,
- Researched local land use laws, assisted clients in obtaining variances and permits
- Administered Payroll, Health Benefits and Maintained Employee Records
- Researched various Health Insurance programs, aiding in the selection of a health benefits program that saved the company the most money while providing the best available benefits for the employees.
0-5 years of experience
- Processed documents on successions, title opinions, and title policies
- Prepared documents for real estate closings prior to and after closing to be sent to lender
- Researched mortgages and conveyances for title and curative purposes
- Processed accounts payable and receivable, quarterly tax returns and spread sheets for tax purposes
- Updated Abstracts, Researched 30 & 10 year title for loan processing
0-5 years of experience
Answered phones, downloaded IME Reports, Faxed Reports.
- Accounts Payable / Accounts Receivables.
- Proficient in MS Word, Excel, and Internet.
- Maintained all insurance claims HICFA 1500, Workers’ Comp., and Medicare.
- Ordered and distributed office supplies while adhering to a fixed office budget.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Opened and properly distributed incoming mail.
0-5 years of experience
Performed secretarial and receptionist duties
- Pulled current real estate listings
- Consulted with agents on status of listings
- Compiled and created worksheets on all listings
0-5 years of experience
Created folders for New Listings.Tracked/ data entry of listings in an Microsoft Excel spreadsheet
- Data entry on changes into MLS-Stellarview
- Served as back up to the Receptionist answering phones and created flyers on properties for sales outside real estate agencies
- Set up web pages and took on miscellaneous projects for agents and office manager
- Served as translator for Spanish Speaking clients
6-10 years of experience
- Typed and reviewed search reports.
- Insured closing letters.
- Greeted clients upon arrival.
- Ran tax information reports, calculated premiums, and ensured all mortgage liens and judgments were placed on title commitments.
- Processed title insurance.
- Assist Paralegal Department.
- Answered phones and trained new employees.
0-5 years of experience
Customer Service.
- Processed and submitted property listings to Multiple Service System.
- Followed-up on Real Estate contracts, clerical duties, purchasing, computer data entry.
- Maintained contract files prepared fliers and promotional materials.
- Handled monetary.
6-10 years of experience
Prepared legal documents such as Warranty and Security Deeds for recording with clerk’s office
- Prepared loan packages for mortgage companies and banks for clients to purchase real estate and refinance mortgages
- Disbursed real estate transactions after closing to mortgage companies, credit card accounts, liens, property taxes, recording fees and title insurance
- Prepared payroll and monthly and quarterly payroll taxes
- Accounts payables
- Accounts receivables
0-5 years of experience
Answered telephone calls in a timely, efficient, and courteous manner.
- Communicated with customers/clients regarding real estate matters.
- Accurately input listings, proof reading copy and created fliers.
- Accurate record keeping.
- Accounting for signs, lock boxes, and flier boxes.
- Ordering materials/office supplies/forms.
- Developed ad copy.
- Creating transaction folders.
6-10 years of experience
- Formulated minutes and agenda for the Chief Executive Officer and Board of Directors monthly board meeting
- Prepared resolutions, daily correspondences, scheduled meetings, prepared itineraries and handled phone inquires pertaining to board matters
- Processed attorneys’ time for legal billing
- Responsible for loan origination, process and closing of commercial loan
- Assisted in preparation of closing commercial loans requiring complex structuring of documentation
- Screened called, answered customers, brokers, builders, and attorneys inquiries
- Audited closed mortgage portfolios
- Monitored disbursements for construction loans
0-5 years of experience
Assistant to Executive V.P., Manager of Real Estate Services, and Of Counsel attorney
- Prepare, revise, and redline commercial real estate agreements
- Composition of correspondence, including engagement letters
- Time entry, heavy phones and client interaction
- Travel arrangements, preparation of expense reports, open new matters, conflict checks
0-5 years of experience
- Answered phones, downloaded IME Reports, Faxed Reports.
- Accounts Payable / Accounts Receivables.
- Proficient in MS Word, Excel, and Internet.
- Maintained all insurance claims HICFA 1500, Workers’ Comp., and Medicare.
- Ordered and distributed office supplies while adhering to a fixed office budget.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Opened and properly distributed incoming mail.
0-5 years of experience
- Researched and prepared closing documents in support of attorneys and paralegals
- Client interaction
- Managed confidential files
0-5 years of experience
Provide administrative services to 5 Real Estate salespersons
- Handle phones and provide backup relief for Receptionist
- Prepare and maintain both computerized and manual property listings
- Provide Telex and other office duties as required
- Assist other groups at the brokerage as needed
0-5 years of experience
- Provided first point of contact in office and main reception duties
- Monitored and distributed incoming faxes and mail
- Logged deposits for title companies for new escrows
0-5 years of experience
Entering tenants payments into the computer
- Running various errands
- Filling out dispossessory warrant affidavits
- Preparing and explaining leases to new tenants
- Maintaining and organizing the office
- Answering Telephones
- Greeting customers as the enter the office
0-5 years of experience
Responsible for all types of real estate documents, their preparation and dissemination.
- Financial qualifications of clients through verbal and written communications.
- Provides historical reference by interpreting files and retrieval programs.
- Completes requests by greeting customers, in person or on the telephone; answering or referring inquiries.
0-5 years of experience
- Provided administrative support to 18 real estate agents
- Answered telephones and scheduled appointments
- Maintained telephones and computer systems
- Prepared purchase and sales agreements, extensions, etc.
- Prepared commission statements and closing packages
- Maintained escrow account
- Inputted listings into MLS system
- Maintained and tracked commissions for 18 real estate agents
- Issued 1099’s to agents and co-broking offices
Administrative Cover Letter Examples
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Real Estate Secretary
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
