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5 Records Clerk Resume Examples
These free records clerk resume examples and matching cover letters showcase multiple relevant skills and responsibilities to help you describe your qualifications. Pair these samples with our customizable resume templates to maximize your application.
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Records Clerk Resume Resume Example (Text Version)
[Your Name]
[City, State ZIP Code]
[Email Address]
[Phone Number LinkedIn]
Resume Summary
[Insert your summary here. This should be a brief statement highlighting your core qualifications and career goals.]
Summary of Qualifications
- [Insert qualification #1]
- [Insert qualification #2]
- [Insert qualification #3]
- [Insert qualification #4]
[Type of] Skills
- [Add relevant accomplishment or responsibility related to Skill 1]
- [Add relevant accomplishment or responsibility related to Skill 1]
- [Add relevant accomplishment or responsibility related to Skill 1]
- [Add relevant accomplishment or responsibility related to Skill 1]
[Type of] Skills
- [Add relevant accomplishment or responsibility related to Skill 2]
- [Add relevant accomplishment or responsibility related to Skill 2]
- [Add relevant accomplishment or responsibility related to Skill 2]
- [Add relevant accomplishment or responsibility related to Skill 2]
Education
[Degree Earned]
[High School Name, Location]
[Graduation Date or Estimated Graduation Date]
- [OPTIONAL: Add relevant coursework or academic achievements]
- [OPTIONAL: Add any honors or awards received]
Work History
[Job Title #1 | Club or Employer Name #1]
[Location, Year]
[Job Title #2 | Club or Employer Name #2]
[Location, Year]
How to Write a Records Clerk Resume
Job seekers rely on one of three resume formats to showcase their skills, work history and notable administrative qualifications. Once you’ve chosen a format, use our resume writing guide and the following resume sections to create a stellar document.
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Professional header and contact info:
Add your name, phone number and professional email address. Consider opening a job-search-specific email to track every response and interview invite easily.
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Compelling summary statement:
A brief resume summary or objective highlighting two or three administrative skills, experience or accomplishments.
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Highlight your skills:
Use a bulleted list of six to eight skills related to recordkeeping, such as scanning and filing communications, maintaining records or digitizing physical files.
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Emphasize your work history:
List your work experience in reverse chronological order. Add your job title, company name and employment history, followed by up to four bullet points with your key responsibilities and achievements.
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Supporting education section:
Add your relevant degrees, diplomas or certifications. If you hold three or more, feel free to spin off your relevant certifications.
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Additional sections:
You can add resume sections for licenses, certifications, awards, volunteer experience or languages.
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How to Write a Records Clerk Resume Summary
A resume summary is a two- to three-sentence introduction that highlights up to two meaningful relevant skills to impress hiring managers. A well-written summary statement can encourage them to consider your application seriously. Follow these writing tips to help you showcase your record management, attention to detail and knowledge of record-keeping software.
Focus on the job:
Hiring managers seek candidates who can immediately tackle daily duties. Carefully scan the job description for these required skills and qualifications and prioritize your matching experience.
Highlight relevant strengths:
Emphasize your organizational abilities, accuracy and knowledge of record management systems.
Describe key results:
Add measurable outcomes to achievements, such as successfully transitioning physical files to a digital system with less than 1% error rates.
Strong and weak Records Clerk Resume summary
Detail-oriented records clerk with five years of experience managing large volumes of documents in a fast-paced environment. Skilled in database management, record retrieval and compliance with privacy regulations. Previously streamlined physical filing processes, resulting in a 20% speed improvement in document retrieval efficiency.
Why this resume example works:
This job seeker prioritizes relevant recordkeeping skills like database management, security compliance and record retrieval. They back their skills with tangible results like the 20% speed improvement.
Hardworking records clerk seeking new job. Good at organizing and tracking files. Seeking opportunities to work in an office environment.
How this resume example fails:
Although this candidate vaguely references file organization, they fail to share any relevant or specific skills or accomplishments that would impress hiring managers. Instead, they hope to find in a job.
However, most hiring managers can assume that you’re looking for a new job, since you’re actively applying to a job opening. You can improve this summary statement by removing the first and last sentence and adding up to three specific skills like labeling and filing older files, preparing and processing intake forms or improving file management.
Pro tip: Try the resume objective if you’re a first-time job seeker, freelancer or career changer. This alternative introduction pitches your transferable skills and downplays your lack of directly relevant experience.
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How to Add Your Records Clerk Work History
Not only is your work history the longest and most detailed part of your records clerk resume, but it’s where hiring managers will dedicate most of their time and attention. Be specific about your administrative tasks, highlight relevant skills and add measurable results when possible. This will help hiring managers estimate your potential value.
Additional tips to maximize your work history include:
Use active language:
Using action verbs like “managed,” “organized’ or “maintained” can help your records clerk job descriptions stand out.
Be specific and relevant:
Focus on the job requirements from the advertisement. Add information about the types of records you managed, the software you used and how your work benefited the organization.
Quantify your achievements:
Use numbers to demonstrate the impact of your work (e.g., “reduced filing time by 15%”).
Strong and weak Records Clerk Resume work history
Records Clerk | Zott Sloane Legal Group
Los Angeles, CA | June 2023 – Oct. 2024
- Managed over 10,000 digital and physical legal records, ensuring timely and accurate retrieval and filing.
- Implemented an improved filing system that reduced document retrieval time by 25% and optimized trial needs.
- Ensured compliance with privacy regulations, conducting regular audits of sensitive data.
- Trained new staff on record-keeping procedures and database management software.
Why this resume example works:
This job seeker focused on specific tasks like managing thousands of records, training staff and improving document retrieval times. They emphasize key skills related to recordkeeping, including privacy compliance, mentorship and interpersonal collaboration.
Records Clerk | Zott Sloane Legal Group
Los Angeles, CA | June 2023 – Oct. 2024
- Organized and filed records.
- Used computer software to track documents.
- Worked with other employees to manage records.
How this resume example fails:
Unfortunately, this job seeker focuses on generic job responsibilities and doesn’t mention any specialized skills or knowledge of specific recordkeeping tools or methods. You can improve this by mentioning your past use of tools like DocuWare Cloud, Adobe Document Cloud Standard or PaperTracer.
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How to Write a Records Clerk Education Section
Most records clerk openings only require a high school diploma or GED equivalent. However, you can add relevant certifications and training that enable you to efficiently organize and manage vast file records. Information that can strengthen your application include:
1Advanced education:
Add your degrees, school names and graduation dates. If you earn an associate or bachelor’s degree in business management, paralegal studies or relevant field, you can delete your high school degree.
2Include certifications:
Highlight any certifications related to records management, data privacy or office administration
3Add ongoing coursework or training:
Feel free to include specialized training programs you’re in the process of completing. They indicate that you’re actively improving your record-keeping skills.
Example of an Education Section:
Degree:
Associate Degree in Business Administration
Los Angeles City College | Graduated 2021
Certifications:
- Certified Records Manager (CRM) | 2021
- Microsoft Office Specialist (MOS) Certification | 2020
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15 Skills for Your Records Clerk Resume
Use a dedicated skills section to highlight up to eight previously unmentioned skills. This should include a mix of soft, hard and technical resume skills that demonstrate your ability to efficiently collaborate and use digital tools.
Soft Skills
Hard Skills
Auditing records
Data entry
Document filing and retrieval
Privacy regulation compliance
Records management
Technical Skills
Cloud-based document storage systems
Database management systems
Data backup and recovery systems
Document management software
Scanning and imaging technologies
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20 Records Clerk Action Verbs
Power words are underused terms and phrases that can infuse your records clerk resume with energy and help you describe your ability to manage records and maintain accurate efficiency.
Here’s a sample list of action verbs to improve your records clerk job description resume entries.
- Arrange
- Audit
- Categorize
- Classify
- Compile
- Coordinate
- Create
- Digitize
- Document
- File
- Implement
- Maintain
- Manage
- Organize
- Prepare
- Retrieve
- Scan
- Secure
- Sort
- Update
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Additional Resume Sections
Consider adding the following sections to your Records Clerk resume based on your specific circumstances and to enhance your qualifications:
Use a Cover Letter to Express Yourself
A resume is a concise overview of your skills and experience — a cover letter expands on this foundation. Add a cover letter to share one or two examples of how you excelled in similar roles or how your skills match a company’s needs. Use this sample as a guide, or visit our helpful resources to boost your application.
Records Clerk Resume FAQ
How do applicant tracking systems (ATS) and hiring software impact your record clerk resume?
ATS software scans resumes for keywords relevant to the job. Incorporate terms from the job description focusing on relevant skills to improve your chances of passing through an ATS. Use an ATS-optimized resume template with clear headers, standard formatting and screen-friendly whitespace.
Should you add references to your resume?
Although it’s helpful to have a ready list of references and to let those references know they can expect a call, you should save this as a separate document. Dedicate your limited resume layout to crucial information like your skills, work history and educational background.
How much do record clerks earn?
According to the Bureau of Labor Statistics, records clerks earn between $40,990 and $49,720 annually. The highest paying employers include government and universities, but your salary expectations can vary depending on local wages, cost of living and experience level.
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Records Clerk Resume
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST - November 12, 2024
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.