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Scanning Clerk Resume Samples
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0-5 years of experience
- Prepared, sorted and scanned medical records of the patients into the Electronic Medical Record System.
- Maintained daily workflow to ensure all patient records are scanned in a timely manner.
- Handled bank deposits and mail work.
0-5 years of experience
- Scanning of documents, QA the quality of the data imported.
- Packing and lifting boxes weighing up to 75 lbs.
- Managing inventory of boxes received from record storage.
- Assembly of products delivered through postal service.
0-5 years of experience
- Collaborate with customer care to provided outstanding service and promote the brand.
- Accountable for check out services, ensuring items are priced and customer receives exact change.
- Maintain accurate counts on products shipped into the store for the grocery department.
- Responsible for pricing items, creating and posting labels throughout the store on a weekly basis.
0-5 years of experience
- Opening mail, delivering throughout building, scanning into database.
- Categorize invoices, detect errors, troubleshoot issues, attention to detail, working in ERP system.
- Maintain P.O. cue, skilled data insertion, exact information, key component verification.
- Ten-key proficiency, data compilation and debunk errors.
- Organization, time management, attention to detail, keeping up with new changes, multitasking in an ever changing environment.
- Communicating via phone or email with vendors when necessary.
0-5 years of experience
- Health Information Management
- Produced digital copies of documents for retention in Transplant Clinic
- Prior to scanning made adjustments to documents if needed for clear imaging
- Organized scanned documents for storage
0-5 years of experience
- Register and charge patients accounts in accordance with Departmental policy and procedure.
- Confirm and update patient’s insurance information
- Enter billing coding per physician’s procedures
- Monitors the receipt and completion of [company name] batches, and update error corrections in a timely matter
- Performs daily Hospital/ Departmental mail run
- Responsible for delivering /retrieving the inter-office, outgoing, unstamped mail.
- Monitors postage machine and notifying supervisor when to replenish postage meter
0-5 years of experience
- Provided exceptional customer service through rental agreements/ communications
- Scanned in all documents for the Cat Rental store in a timely manner
- Provided information on various customer accounts
- Made sure everything was in the system promptly
- Dealt with outside companies complaints and issues
- Helped salesman and others find the right documents
- Various duties throughout the department
- Maintained clean and orderly customer access areas
0-5 years of experience
- Insert and update customer account data from various sources like excel sheets, PDFs and email.
- Scan and save receipts, invoices, purchase orders and other important documents.
- Generate and maintain inventory, photo copy, and collate documents for distribution, mailing and filing.
- Other administrative jobs whenever required.
- Assesses and organizes documents for proper document scanning.
- Sits approximately 6 hours per day.
- Bends and stoops throughout the work day to access and store documents.
- Occasionally lifts boxes of documents and materials up to 25 pound
0-5 years of experience
- Scan hard copies of data
- Retrieve the scanned data as per request
- Quality Check documents to ensure data integrity
- Provide clerical assistance and distribute the digital documents to respective departments
- Manage and update database from time to time
0-5 years of experience
- Scanned and uploaded files into database while ensuring no mistakes were made
- Found ways to be more productive and efficient on the job
- Learned how to communicate properly with my boss and coworkers in the workplace
0-5 years of experience
- Computer knowledge necessary to comprehend and navigate terminal used to check groceries.
- Management skills used to assure courtesy clerk is completing their job in a timely fashion.
- Communication skills to speak with customers and assure they have had a worthwhile time and found everything they were searching for.
10+ years of experience
- Opened, sort and route all mail received in incoming mail.
- Operated scanners using Filenet and Input Accel software to select batch types, received dates. and document pages.
- Prepped upfront and backend. documents for Individual Medical Underwriting and Premium Services Underwriting.
- Viewed batches prior to committal using the Image Verify Program to verify image quality and make corrections.
- Indexed documents for future retrieval.
6-10 years of experience
Process and analyze 50-100 Medical Records electronically daily
- File and assemble Patient charts
- Print and fax patient charts
- Scan 100-200 Medical Records daily
- Knowledge of the EMR
0-5 years of experience
- Check in/Check out boxes of documents
- Sort and prepare for digital scanning
- Use computer and commercial scanner to scan documents
- Make copies of documents as needed
- Use dolly to move boxes of documents
- Use commercial shredder to shred documents
0-5 years of experience
- Sort all unpaid invoices
- Scan invoices into correct batch
- Data enter invoices to be processed for payment
- Quality check account data
- Research information for invoices on AS400
0-5 years of experience
- Perform quick visual inspections
- Count number of products being scanned
- Organize scanned items within specific groups
- Stack and place items on pallets
- Operate non-mobile pallet jack
- Insure quality of goods received
0-5 years of experience
- Assisted in scanning the company’s hard copy documents into SAP and filing all invoices into the correct files.
- Sorting through each sale site.
- Quality assurance
0-5 years of experience
- Maintain the flow of both electronic and hard copied controlled documents, department files and resource materials, in the Engineering Document Controlled department.
- Retrieve, quality check, prepare and upload documents into company file management system, (Scribe/Fusion P8 and File Net).
- Ability to enter documents information in company database in a fast pace.
- Perform all clerical functions including small and large format scanning, plotting, copying, filing prints, documents and microfilm.
- Ability to apply company document standards to assigned work with little guidance
- Ability to maintain status reports, quality control skills with various types of media
- Ability to work independently keeping leads appraised of progress and/or issues.
- Ability to understand various types of engineering documents, such as bill of material, manuals, cable tabulations.
- Ability to audit and modify the properties of engineering documents.
- Data entry in fast pace.
0-5 years of experience
- Price Checking Store
- Hanging Sales Tags
- Temporary Price Reductions ( Marking Items Down)
- Adding Items In System ( Items Not Found)
- Making Signs For Items
0-5 years of experience
- Answering phone calls and directing incoming calls.
- Greeting and directing, and assisting customers.
- Maintain electronic and hard copy filing systems
- Perform data entry and scanning documents
10+ years of experience
- Scan a large volume of business documents
- Validate paperwork for accuracy and quality
- Create and maintain a daily work log
- Receive, sort, and distribute chain invoices from all locations
0-5 years of experience
- Receive and scan incoming mail/claims
- Respond accordingly to emails and faxes
- Scan hard copies of data, organize and file the same alphabetically
- Keep periodic back up data in case of system crash
- Provide clerical assistance and distribute the hard copied documents to respective departments
- Manage and update the patient database from time to time
- Research rejected claims/maintain a daily report of rejected documents
- Check eligibility of insured
- Create spreadsheets to keep track of scanning log
0-5 years of experience
Make sure all prices/tags are correct in the store
- Assist customers
- Operate cash register/balance tills and safe
- Answering the telephone
- Helping cashiers with problems
0-5 years of experience
- Key data into a computer terminal retrieve information and update files
- Double check your own work to ensure accuracy and completeness of all data recorded
- Prioritize work at the highest level
- Double check the work of lower-level data entry operators
- Compare and verify data capture and data represented on the screen
- Identity errors and correct any errors in data and escalate to supervisor
- Strong attention to detail
- Ability to use an image scanner and document encoding
- Ability to work in high volume production environment
Scanning Clerk Duties and Responsibilities
While a scanning clerk’s day-to-day are determined by the company where they work, there are many core tasks associated with the role. Based on our analysis of job listings, these include:
Preparing Documents for Scanning Before documents can be scanned into digital copies, they need to be appropriately prepared for the scanning process. This preparation often includes removing anything holding individual sheets together, like paper clips or staples, and sorting them in the correct order. This may also include unfolding individual sheets so that content is visible.
Scanning Documents Once they have a set of documents ready for scanning, scanning clerks perform the actual conversion to digital copies. This scanning process includes placing the physical records into a scanner in the right orientation and pressing the right buttons to initiate the scan.
Check Quality of Scanned Documents After documents have been scanned, scanning clerks are responsible for checking the quality of the digital copies. Sometimes, scanned records can have lower image quality or an improper alignment. If there is a problem, scanning clerks re-scan the individual documents.
Compile Scanned Documents Many scanners don’t compile the documents in any kind of folder structure on the computer. Scanning clerks are often responsible for compiling the scanned documents into a logical folder organization so others within the company can quick and efficiently find the records they need.
Report on Progress to Supervisor Converting a company’s paper records into digital copies is a large undertaking and management is usually interested in the overall process. As such, scanning clerks are responsible for reporting progress to office management. This usually takes place during quick, in-person meetings or through email reports.
Scanning Clerk Skills and Qualifications
Scanning clerks are able to perform repetitive tasks with efficiency and attention to detail. Successful candidates hold at least a high school diploma or GED, and many employers look to hire candidates who are familiar with scanning equipment and document conversion. Scanning clerks also possess the following skills and qualifications:
- Physical fitness – many scanning clerks need to stand on their feet for hours at a time while they organize documents and scan them. Candidates are in a physical condition that allows for this.
- Experience with scanning equipment – most scanning equipment is similar in operation, and successful candidates have at least some experience with corporate scanners and other relevant equipment.
- Efficiency – scanning clerks need to work as efficiently as possible so they can complete the document scanning as fast and as effective as possible.
- Attention to detail – scanning clerks pay close attention to details in order to perform their scanning duties as accurately as possible. Since the paper records will eventually be destroyed, scanning clerks need to be able to catch mistakes and correct them quickly.
- Highly organized – scanning clerks are highly organized and they are well-versed in a variety of different filing systems.
Scanning Clerk Education and Training
Most employers require their scanning clerks to have at least a high school diploma or GED. Further education isn’t required for this position but may be required if scanning clerks want to get promotions and move up within the company. Scanning clerks often receive simple, on-the-job training to get up to speed with their employer’s scanning equipment and filing system. This on-the-job training usually also includes learning about the company’s benefits, mission, and other related items.
Scanning Clerk Salary Outlook
According to the Bureau of Labor Statistics (BLS), scanning clerks fall under the General Clerks category and can expect to make around $15.14 per hour. Those in the top 10% of earners make as much as $24.80 per hour, while those in the lowest 10% make as little as $9.55 per hour. The BLS reports little to no growth for scanning clerks over the course of the next 10 years. Most companies have digitized their physical records and will continue to store all records digitally. However, some industries are expected to hire more scanning clerks over the next decade. One example is the medical industry, since the population continues to age, and many medical offices will need scanning clerks to maintain the physical and digital records of patients.
Helpful Resources
If you want to learn more about the duties and responsibilities of scanning clerks, check out some of these helpful resources:
OfficeNinjas – This website is dedicated to serving the administrative profession through curated content and events that bring admin professionals together. You can also subscribe to the website’s newsletter to receive real-time updates and news about the office administration field.
All Things Admin – This website provides a wide variety of resources for all kinds of administrative professionals. The website contains a blog that is updated regularly and links to admin training. The owner of the website has also written a variety of books for administrative professionals like scanning clerks.
Records Management – This textbook is helpful for students and professionals alike. It contains a lot of helpful information about how to create a comprehensive and organized filing system using modern technology and traditional methods. The rules and methods presented here follow all of the American Records Management Association’s (ARMA) standards for filing systems.
The Organized Admin – This book focuses on presenting ways to organized chaotic and disorganized offices and records. In the book, you’ll learn about simple organization systems and possibly discover your own organizational style. This is helpful for scanning clerks who want to learn new ways to organize the files they are scanning.
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Scanning Clerk
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
