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Administrative Specialist Resume Samples
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0-5 years of experience
Provided daily administrative assistance to the Executive Director and executive council that serves over 3,000 certificants
- Answered telephones, processed mail, credit card. and check payments daily
- Performed data entry for candidates, certificants, and CEU data
- Prepared and mailed credentialing examinations to designated examination sites
- Coordinated, planned, and hosted events such as anniversary dinners and annual meetings for executive council
- Managed various basic functions such as: photocopying, collating materials, coordinating mailings, filing activities, ordering office supplies
0-5 years of experience
Set up, maintained, and reviewed paper and electronic filing systems for personnel records.
- Audited payroll and service record books to ensure that all required entries and documentation were
- Completed and submitted comprehensive and timely reports to supervisors.
- Provided administrative services to clients such as payroll, dependent, deployments entitlements, and individual bond or allotment changes as requested.
- Supervised and evaluated junior team members to ensure assignment procedures were followed.
- Assigned to supervise as Platoon Sergeant.
0-5 years of experience
Supervised 5 different administrative personnel in ensuring life insurance, records and pay was properly maintained on over 8000 employees within the organization.
- Made liaison with 12 different administrative specialists to ensure the necessary documents and information was received to properly prepare and maintain our records.
- Mentored new employees coming in to help them become acclimated in order that they can perform their duties within the organization.
- Advised 8000+ employees on administrative and pay entitlements which resulted in these employees increased understanding of their records and pay.
0-5 years of experience
Supported 15 staff members with projects, mailings, correspondences, and files
- Researched delinquent accounts and initiated collection calls for reconciliation
- Created community resource lists for RSA program in Boise
- Consolidated all PAS form packets for uniformity and relevancy
- Performed I-9 audits, conducted trainings, and developed spreadsheets
6-10 years of experience
Responsible for providing administrative assistance for two departments.
- Planned daily work activities to meet shipping deadlines.
- Provided coverage for supervisor during times of absence.
- Monitored inventory levels relative to manufacturing production to maintain customer shipment
- Acted as liaison for delivery issues/concerns associated with shipping delays or cancelled
- Provided and maintained a high level of customer satisfaction.
- Identified and implemented cost savings associated with shipping and receiving.
- Provided load planning/processing, Bills of Lading, LTL, and invoicing.
0-5 years of experience
Performed administrative functions, clerical, and organization responsibilities
- Compiled and maintained data for the Florida Abuse Hotline and Abuse reports
- Conducted fingerprinting as required for employees and shelters
- Drafted correspondence, scheduled appointments, ordered and dispensed supplies
- Prepared files and shelter packets for Child Protective Investigators
- Liaison between CPIs, local authorities and families, while maintaining high level of confidentiality.
- Located shelter housing for abused children
0-5 years of experience
Coordinated and performed a wide variety of administrative functions in support of clinical therapists and upper level management.
- Greeted clients while providing superior customer service with an emphasis on courtesy.
- Screened inquiries from potential clients to determine basic program eligibility.
- Referred individuals to other counseling programs and resources when necessary.
- Created new case files and entered client information onto internal database.
- Collected, compiled, and organized client data for the production of various statistical reports distributed to upper level management.
- Maintained confidentiality by safeguarding and securing paperwork containing personally identifiable information.
- Developed, implemented, and advised staff on internal administrative policies and procedures.
- Assisted program manager in the processing of employee attendance, leave time, and business travel arrangements.
6-10 years of experience
Responsible for crediting traffic violation charges for all faculty/staff, students and/or visitors.
- Responsible for issuing and printing all campus faculty/staff, students and special IDs as needed.
- Answered and directed all calls and referrals.
- Assisted other staff personnel with data-entry assignments as required.
- Completed other clerical duties as assigned.
0-5 years of experience
Provided confidential administrative support for the Hospital Preparedness Program (HPP) and for the Vulnerable Populations Project
- Compiled, recorded and distributed meeting Minutes for the Oregon Regional Coordinator Committee (ORCC) and Vulnerable Populations Project meetings and posted this information on the Health Alert Network Share Point site for the state of Oregon
- Orchestrated statewide regional workshops by arranging for venues, food, travel and assisting with the agenda
- Documentation Lead in the response to the Winter Storms activation of the Agency Operation Center
- Posted the communications from this activation to the Health Alert Network Share Point site
0-5 years of experience
Provided administrative support for the Employee Relations Dept.
- Scheduled/coordinated meetings, events, interviews, appointments for the Director and assisted in departmental planning, development and achievement of goals
- Established, maintained, and updated files, databases, records and other documents
- Sorted, screened reviewed and distributed incoming/outgoing mails
- Composed and prepared and disseminated various correspondences.
6-10 years of experience
Managed Avaya phone switch
- Scheduled technical services by outside vendors
- Prepared monthly cell expense reports
- Managed and maintained video conference rooms
- Supported all cell users globally
- Managed Web Ex website, trained new users and monitored usage
- Team Leader (Engineer Resource Planning), Team Member (Customer Satisfaction), Team Member (Communications), Recipient (Certificate of Recognition for Superior Customer Service)
0-5 years of experience
Maintained and audited spreadsheet to track all Public Assistance projects in the web-enabled eGrants system. Confirmed all projects received the Environmental and Historic Preservation (EHP) review required to ensure federally funded projects are in compliance with applicable laws, government regulations and Executive Orders (EO).
- Tracked National Historic Preservation Allowances (NHPA)
- Monitored and updated the Agency Consultation Report to facilitate the process and ensure consultations for Public Assistance work orders were completed
- Maintained a conference call schedule and spreadsheet to track meetings and site visits
- Prepared daily and weekly status reports
- Monitored and updated organizational charts, and staff hotel and phone listings
- Maintained electronic files in the appropriate naming conventions and in the digital archive
- Assisted field and office EHP Staff with administrative tasks including travel, equipment, timesheet reminders, scanning, printing and document preparation
- Created an Administrative Task Calendar to track due dates for all assigned responsibilities
- Completed 30+ career development courses (Federal Knowledge Center and JFO classroom)
- Completed 12 continuing education courses through Emergency Management Institute
0-5 years of experience
- Performed administrative duties: faxing, scanning, and copying for property manager as needed
- Created all letters and meeting notifications to property board members and homeowners
- Answered all homeowner property phone calls and assisted with all concerns
- Reviewed homeowner property documents and made updates as needed
0-5 years of experience
- Enrolled over 50 students weekly in courses and maintained attendance records.
- Tracked course statistics to assist instructors with planning for future course schedules.
- Ordered supplies on a monthly basis to guarantee all offices and classrooms were functional.
- Repaired office equipment and generated tickets for all unresolved issues.
- Coordinated with external agencies to upgrade office equipment for all classrooms and workstations.
0-5 years of experience
- Assisted customers in the office and over the phone with recording issues
- Accepted documents for recordation and then indexed and verified information from these recorded documents
- Performed title and UCC searches
- Developed microfilm for our department and other county departments
6-10 years of experience
Provided administrative support to Director’s and staff of Program Operations Team and Safety Unit
- Maintained calendars for Department Director’s
- Scheduled meetings
- Obtained signatures for invoices and change orders for submittal to Accounts Payable
- Assisted in the preparation and formatting of the Electrical Standards section of the
- Updated Predictive Solutions SafetyNet Database
- Set up spreadsheet for monthly accidents and incidents
- Recorded departmental attendance records and submitted to Human Resources
- Filed and archived documents
0-5 years of experience
Served as a personal assistant to the South Caribbean District Manager.
- Opened, closed, and formulated account statistics, maintained all offices country wide to acceptable operating standards.
- Managed all sales and procurement transactions.
- Managed communication between couriers and the rest of the staff.
- Innovated efficient support for Customer Sales Representatives in their daily functions and responsibilities.
- Human Resources Assistant
- Assistant Financial Clerk.
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Administrative Specialist
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
