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0-5 years of experience
Worked extensively with homeowners and contractors preparing electrical, building, mechanical and plumbing permits.
- Processed and completed checks for Petty Cash check requests and refund checks from overpaid accounts.
- Verified inspections before processing applications to install permanent electrical meters.
- Organized daily schedules for inspectors.
- Calculated, prepared, issued bills, invoices, account statements and financial statements.
0-5 years of experience
Responsible for accurate and timely data entry related to various organizational functions.
- Provided general administrative support including filing and mail sorting.
- Maintained supplies inventory and generated purchase requisitons as needed.
- Directed telephone calls and other customer inquiries to the proper areas within the organization.
0-5 years of experience
Handled various clerical and administrative functions in busy office, including answering phones, light typing, searched newspapers and computer for affordable apartments for clients, cleaned, moved, and organized materials in multiple areas of office for proper storage, and canvased/marketed/advertised and promoted services of agency in performing community outreach.
- Provided verbal translation on 3-way conference calling in Spanish and English; and verbally translated documents written in English to Spanish for Spanish-speaking clients and vice-versa
- Assisted in setting up classroom materials and refreshments for workshops. Picked up and delivered clients by car to/from workshops. Attended and participated in workshops
- Multi-tasked and completed many other related duties.
0-5 years of experience
- Processed, organized and tracked personnel/payroll changes through the 2000+ employee database and employee filing system.
- Assisted Personnel Analysts with the hiring process including preparation of panel interview packages, scheduling interviews and medical appointments, and making job offers.
- Initiated memos and correspondence to employees and interview candidates.
- Provided customer service to all department employees and front counter visitors.
- Instructed and trained new employees regarding personnel transactions.
6-10 years of experience
Perform date entry operations to record and save important data in software.
- Trained and supervised new staff.
- Filed the important documents in systematic order and under appropriate categories. Prepared duplicate copies and saved them as information backup.
- Compiled information, prepared reports and submitted them to concerned parties within prescribed time.
- Maintained files and records of the insurance policies that were active, due and expired.
- Duties such as answering telephone calls, word processing, scanning, filing and faxing were done.
6-10 years of experience
Accurately typed large volumes of letters to residents in reference to maintenance issues, violations, company policy and procedures, residents’ complaints, building concerns and other miscellaneous issues.
- Made copies of correspondence for residents’ files, also scanned information for cross-filing.
- Proofed and prepped documents prior to system entry.
- Effectively utilized Yardi Database system to input, manage and update residents’ demographic information.
- Typed large volumes of letters to residents that involved returning partial rent payments, post-dated payments and payments that could not be accepted after court filing.
- Efficiently utilized and maintained resident ledgers to track rental agreement variances and generate correspondences regarding non-sufficient funds payments, 401K withdrawals, eviction dates, starting and discontinuing from direct debit program and other rent payment issues.
- Regularly communicated via telephone and/or e-mail with Customer Service Representatives as well as accounting clerks in reference to rent payment issues that would arise on a daily basis.
- Processed credit card payments for current monthly rent as needed.
0-5 years of experience
Supervised and monitored nineteen Clerk Typists and temporary staff in the Compliance Division.
- Delegated and performed work which includes: bank batches to be processed, exemptions, ownership updates, correspondence, and Residential Hotel account adjustments.
- Answered multiline calls on a hotline; Incoming calls from seven remote offices from staff needing assistance.
- Logged and processed PFW’s (Penalty Fee Waivers) and Request to Rescind Inspection Penalty (RRIP) forms.
- Researched, tracked, and performed ownership updates using RealQuest and the County’s YODA system.
- Monitored inbound calls, agent skill-sets and performances, using real-time reporting via Symposium Web Client.
- Keep track of staff schedules and attendance. Approved timesheets
- Responsible for ordering all supplies and equipment online using the LAHD Electronic Expenditure Authorization Request (EAR) Form.
- Processed California Public Records Act (CPRA) Requests for information and documentation.
0-5 years of experience
Provided clerical support and managed calendar for the Redevelopment Manager and Officer.
- Composed, reviewed and edited memos, letters, Request for Proposal (RFP), grant contracts and reports.
- Liaison between Redevelopment Agency Board, City Manager’s Office and City Council Office.
- Supervised clerical and temporary staff.
- Assisted with the development of the 10-year Central Strategic Guide.
- Maintained calendar and address book for Bureau Manager.
- Prepared travel arrangement for staff.
- Timesheet management for Bureau.
- Maintained files of project documents.
- Provided assistance for Redevelopment information requests both in-house and for the public.
0-5 years of experience
Exercise judgment in making non -technical decisions in accordance with policies and practices
- Functional oversee operations of scanning / indexing unit, reviewing completion and production goals, provide updates and information to direct supervisor
- Compile, edit, monitor a variety of data from department records, as assigned
- Maintain conformity to established requirements, personally follow up with more complicated discrepancies, report directly to unit supervisor
- Functional serve as clerical assistance to supervisor, performing variety of task as assigned
6-10 years of experience
Area office reception on a phone system switchboard, direct in person and telephone inquiries to the appropriate persons.
- Orders, sorts, distribute office supplies, inspect, add postage and maintain postage meter copy machine and fax machine
- Maintain office vehicle log, usage of vehicles, updates mileage in states mileage tracker system
- Schedule’s and coordinates meetings, interviews, training’s, appointments, events and other activities for staff, clients and management.
- Fingerprints client’s, current and future employees to obtain quality ten print cards for the purpose of establishing or verifying identity, using standard fingerprint equipment and supplies or automated live scan devices.
- Maintain Division background checks in DCF system NJ Spirit for all new hires and foster parents
- Provide clerical support assisting with faxing, filing, copying projects, research of a variety of material’s, operate desktop computer to compose, edit correspondence and memorandum.
6-10 years of experience
Processed Preliminary Reports, Policies and Amended Files
- Maintained and reviewed all Files with maximum quality control
- Reviewed of Pre-Foreclosure Title Orders (Title Search Reports)
- Performed quality control audits
0-5 years of experience
Assists with Quality Assurance (QA) document control. Receiving, maintaining and distributing drawing packages to task leads. Manages QA document changes and Corrective Action Reports.
- Assist with Master Parts List (MPL) updates for SCRIF projects
- Manage Material Tracking System procurement data. Create, update and maintain.
- Created inventory of tools and maintained tool control
- Maintain Master Equipment List entries for SCRIF projects and maintains database with up to date information
0-5 years of experience
Process Individualized Education Program (IEP’s), filing, and answering phones.
- Process all the IEP’s to the counselors for each child and upload the signature page into the
- Worked with highly technical material, inputted lists of items, numbers, and other data, such as, student’s personal information and medical records into computers or completed forms that appear on a computer screen.
- Reformatted existing data, edited current information, and proofread new entries for accuracy
0-5 years of experience
Preformed routine clerical work for the efficiency of the department.
- Assisted the general public, outside organizations, and City departments with information about our programs, services, and their general needs.
- Interacted with the public on the phone and at the reception desk, including the resolution of problems/issues.
- Aided with all other department clerical functions as needed.
- Possessed working knowledge of computers, modern office practices and procedures.
- Communicated effectively verbally and in writing, to establish successful working relationships.
- Ability to work under pressure with frequent interruptions.
10+ years of experience
Answering telephones; developing a strong relationship with clients
- Data entry and monitoring of water tests for Clinton County facilities into SDWIS
- Received and tracked nuisance complaints, rabies bites/reports and engineering projects
- Supervised part-time staff when needed
- Scheduled and coordinated yearly rabies clinics
6-10 years of experience
Answered telephone and personal inquiries for all aspects of the Assessor’s Office.
- Worked on the New York State Real Property System database by entering detailed information pertaining to each property sale.
- Input property sale information onto the property cards.
- Typed letters and tables using Microsoft Word for the Town Assessor and supporting staff.
- Processed STAR exemption forms.
- Maintained property sale and STAR exemption filing system.
0-5 years of experience
Scanned local newspapers for articles pertaining to mental health issues.
- Processed and distributed daily mail for Central-West Area.
- Prepared and faxed requests for release of confidential medical records.
- Took inventory of supply closets.
- Assisted staff with special projects; completed other clerical tasks as needed.
- Entered patient admissions and discharges into spreadsheet.
10+ years of experience
Obtained, verified and processed patients prescriptions, with accuracy.
- Assigned to various Protocol areas. Red pan (emergency work) Pink pan (employees) QRX and Special Handling (problem pan).
- Quickly executed the procedures in the protocol areas.
- Spokesperson for Header Entry P & Q (Professional & Quality).
- Mediated with Pharmacists, Technicians and Management once a month. Header Entry department more efficient, accurate and in unison with SOP, prescription classifications, praddings, routings.
0-5 years of experience
Responsible for filing classified records and reports using a self- created filing system.
- Responsible for answering incoming calls and taking messages for 15 staff members.
- Responsible for mailing out, collecting and distributing mail to the appropriate staff members on a daily basis.
- Responsible for scheduling meetings and greeting customers for the president/supervisors of the company.
- Maintain the ability to proofread, correct typos on memorandums and reports as well as making photo copy as needed.
- Ability to operate a computer using Microsoft Excel, Access, Powerpoint, Word, outlook, Visual Basics and other functions.
- Assisted senior staff members with research of information for projects, contracts and other components as needed.
- Responsible for receiving requests, complaints, information from the public or clients and transmitting documents to the Administrator.
10+ years of experience
Schedule and process motor vehicle abstracts; maintain records; compile monthly billing report
- Constant and precise maintenance of bus contractor route books including all changes in routes, keeping contractor apprised of any special needs
- Handle phone calls regarding bus route problems and act as mediator between parents, contractor and/or school personnel
- Process Point Insurance Reduction Program applications; maintain records; compile monthly billing report
- Coordinate and maintain records for BOCES driver dry run process summer/fall.
- Establish bus mileage spreadsheet; maintain spreadsheet; compile for monthly billing report.
- Back up office manager/clerical staff when necessary
0-5 years of experience
Provided clerical support to Program Coordinator
- Performed data entry
- Scanned and recorded client information
- Answered multi-line telephone, took messages, properly directed calls
- Greeted and assisted clients
0-5 years of experience
Input summons and complaints into the data base, complete the proof of services that are filed in court.
- Provide clients with informative support and estimates.
- Communicates with staff to ensure efficient service to clients.
- Manage supervisor’s desk when needed to allow continue leadership throughout the work day to guarantee all policies and procedures are being followed.
- Answering phones, taking orders, inputting client orders into the system, communicating status of orders to clients in a timely manner.
0-5 years of experience
- Performed journey level office support and clerical work.
- Set up and prepared reports, letters, mailing labels, and other text material.
- Composed and typed form letters or letters of standardized nature for review by a superior.
- Proofread and collated typed materials.
- As assigned, took and transcribed oral dictation, consisting of letters, reports, memoranda, legal documents, briefs, minutes of meetings, and other material.
- Sorted, tabulated and summarized various statistical data.
- Performed special assignments as requested.
- Completed order entries for prospective clients
6-10 years of experience
Assists in maintaining and entering written Writs of Execution for banks, foreclosures, personal property, and wages
- Develops and submits advertisements to local newspapers for state/county notifications
- Administers and manages mailing of property deeds
- Provides phone coverage and directs to proper staff
- Ensures commission and turnover funds are received and properly documented into the automated system
- Assist with purchases/sales of Sherriff services
0-5 years of experience
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Answer telephones, direct calls, and take messages.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using computer.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
0-5 years of experience
Schedule CT scans, X-rays, Ultrasound scans, Mammograms, etc. for patients in Meditech software system.
- Order labs and assign proper codes for insurance billing
- Complete all reports and file in correct case file with corresponding films
- Provide patients with the proper paperwork and medical instructions for the procedure being conducted
- Call report findings to physicians based on Radiologist direction
- Pull films and reports for next day’s business
0-5 years of experience
Serve as primary point of contact for greeting patients and manage busy waiting room
- In-depth knowledge of answering multi-line phone system
- Coordinate scheduling and confirming of appointments
- Knowledge of medical transcription guidelines and practices
- Handle all cash and check transactions and record keeping
- Strong communication between patients, nurses, medical assistants, and doctors
0-5 years of experience
Maintain confidentiality of court materials dealing with subject minors and their families.
- Work closely with attorneys, Delaware County [company name] caseworkers, and county judges.
- Generate and update court paperwork including hearing notice, orders, motions, subpoenas, and correspondence using MS Office Suite, and the Commonwealth of Pennsylvania Common Pleas Case Management System (CPCMS).
- Sworn deputy for the Office of Judicial Support.
- Manage docket of up to 70+ cases for assigned court day including acting as Clerk of Court during hearings.
- Provide administrative support to [company name] Administrator, Assistant Administrator, and Legal Services Administrator as needed.
- Liase with Court Administration, County Solicitors, other [company name] of Delaware County offices, Court Audio/Visual office, Master and Judges to schedule emergency hearings.
- Assist in maintaining accurate demographic information in CPCMS
- Assist on special projects as needed.
- Perform basic clerical/secretarial duties such as answering the switchboard phone, filing, photocopying, faxing, postal mail, and email.
0-5 years of experience
Speed type correspondences, reports, text and other written material from rough draft
- Correct copies, voice recordings, dictation, etc. with the utmost accuracy
- Check completed work for spelling, grammar, punctuation, and format
- Maintain a computer filing system to store, retrieve, update and delete documents
0-5 years of experience
Assigned to the Department of Environmental Protection’s Bureau of Human Resources
- Answered phone calls and greeted clients
- Distributed mail, availability surveys and job bids
- Assisted with employees and the public with applications for employment and promotions
- Filed documents into official personnel folders (OPF)
- Used Abledoc to convert hard copy OPFs to digital format
6-10 years of experience
Transcription for all ophthalmologists and optometrists
- Verification and registration of patient identity, insurance and contact information
- Schedule patient appointments with tests as required for 10 ophthalmologists and 3 optometrists
- Verify patient medications
- Collect payments and balance daily records
- Input insurance authorizations; verify various Medicaid/Medicare plans
0-5 years of experience
- Data entry of parental information on birth records exceeding performance standards
- Processed large volumes of company mail to determine eligibility of birth and death applications
- Issued death certificates once eligibility was determined via microfilm and death unit books
- Scanned pending to final death certificates for rejections
- Answered death unit telephone calls from customers, local registrars, and funeral directors
- Relief multi line switchboard operator
6-10 years of experience
Enter student information and generate reports utilizing Student Management System, IEPDirect, BOCESDirect (for off site program as well).
- Initiate schedules and prepare documents necessary for student Annual Review meetings and follow-up with meeting
- Enter student schedules and report card grades.
- Correspondence and tracking required for IEP amendments, Speech/OT Services, staff observations, graduation
- Updating testing spreadsheets and entering grades received.
0-5 years of experience
Responsible for typing and reviewing Special Handling files with timely
manner.
- Typed/reviewed Litigations, High liability files, Loan Modifications, REO and Policies.
- Customer Service Team/Quality Control Team
- Learning and training others with new products.
- Being flexible by switching from one product to another.
- Working on special projects for Product Manger.
- Developed skill in written and oral communication, multi-tasking, team
0-5 years of experience
Check completed work for spelling, grammar, punctuation, and format.
- File and store completed documents on computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update and delete documents.
- Keep records of work performed.
- Adjust settings for format, page layout, line spacing, and other style requirements.
6-10 years of experience
My wide variety of skills and experience enables me to help out wherever needed.
- Answer questions, respond to concerns, and alleviate delicate situations with professionalism and sensitivity.
- Support counselors in typing letters, photocopying and other tasks.
- Translate (Spanish) when needed.
- Handle all incoming calls.
- Update calendar and task list on a daily basis.
- Handle distribution of incoming and outgoing mail.
10+ years of experience
- Typed title insurance policies, title reports, abstracts of title, search reports, correspondence, invoices and other papers as necessary, in a timely and accurate manner
- Assembled abstracts and policies, checking for clerical accuracy
- Worked with others to complete assigned task
- Facilitated the use and maintenance of office equipment such as copy machines, fax, scanner, shredder and calculators
- Processed and credited customer accounts when payment is made and make deposits
- Administered daily invoicing and posting and monitor order entry
- Designed a more efficient filing system; incoming and outgoing mail
- Answered billing questions from customers and other offices
10+ years of experience
Manage office records, complete deadline assignments, and schedule appointments of grade
level Assistant Principal
- Assist school nurse with student medication and operate school clinic
- Maintain accurate student records and attendance
- Create student discipline database, excel spreadsheet, and word office documents
- Cover front office desk, switch board and other duties as assigned
0-5 years of experience
Typed and mailed letters to taxpayers
- Scheduled and prepared files for hearings
- Answered customer calls
- Handled complaints from taxpayers
- Entered data in computer
- Filed/Organized
- Updated property record cards
0-5 years of experience
Establish and maintain computer records
- Data Entry
- Responds to customer inquiries and questions over-the telephone and at the counter
- Research and gathers information to verify and advise customers of policies, procedures and processes
- Mathematical calculations to proof and verify accuracy of figures
- Exercise sound judgment, decisiveness and creativity required in situations involving the evaluation of information against measurable or verifiable criteria.
10+ years of experience
Edit, update, retrieves & correct data base as required.
- Routine data entry as required by section supervisor.
- Routinely type memos and correspondence.
- Type reports under the direction of Section Chief.
- Answer incoming calls for investigative staff.
- Answer telephone for Section Chief and take clear, accurate and concise message for prompt delivery.
- Provide variety of clerical support for various members of the investigative staff and audit staff members of the unit.
0-5 years of experience
Travel to various libraries in the Los Angeles Public Library System as a substitute clerk typist.
- Provide customer service to patrons of the library
- Process returns and check-out books, dvds, etc. to patrons
- Issue new library cards to patrons
- Collect and process fines from patrons
- Cash and check handling at the cash register
- Explain rules and policies of the library to patrons
0-5 years of experience
Using MS Office programs to create databases, spreadsheets, reports, flyers,
correspondence, and re-typing/editing contracts and mail merge.
- Daily use of all office equipment as well as advanced functions of printer/copier.
- Processing incoming and outgoing mail
- Back up to front desk receptionist and phones.
- Responsible for preparation of monthly Delegate Assemblies.
- Phone bank and leaflet for Union and Political campaigns
- .Attend weekly and monthly staff meetings
0-5 years of experience
Prepare defendant’s confidential information for Judge and/or City Attorney.
- Attend court proceedings and record outcome of individual defendant’s hearing into court database.
- Issue warrants and suspend driver’s license.
- Enter citations into the court database.
- Set up payment arrangements and issue follow up letters.
- Answer incoming phone inquiries
6-10 years of experience
- Prepare affidavits for 35 customers out-of-state
- Receive adjournments for attorneys and staff
- Complete customer phone translations
- Obtain tickets to schedule court dates for moving violations and parking tickets
- Complete dispositions for criminals and traffic violations
0-5 years of experience
At this position, I am a Clerk Typist in the Records department at [company name] Police Department.
- Edit police reports to ensure accuracy.
- Answer telephone calls and help the caller with whatever questions they have.
- Assist the public in obtaining a police report.
- Take payments and write receipts for reports.
0-5 years of experience
- Interact with visitors/patients/families/guiding them appropriately, meeting and establishing first impression.
- Work with Nurse Managers with in there Units
- Maintains unit records as needed.
- Manage day to day schedules,
- Enter and keep track of Required Continuing Education For RN’s and PCA’s In each unit.
- Keep track of any and all Personnel and Certification of RN’s and PCA’s
0-5 years of experience
- Run school front office: answer phones, receive visitors, issue passes to tardy students
- Manage Sign-In sheets and visitor badges
- Process incoming and outgoing student files including the entering of information into student database
- Register incoming students, confirming all paperwork is correct
- Purchase all office supplies and distribute supplies to teaching staff
- Collect names (3x/year) for award ceremonies and create all certificates
- Cover Health Office and various other positions for lunch breaks/absences
6-10 years of experience
- Prepare affidavits for 35 customers out-of-state
- Receive adjournments for attorneys and staff
- Complete customer phone translations
- Obtain tickets to schedule court dates for moving violations and parking tickets
- Complete dispositions for criminals and traffic violations
Typist Duties and Responsibilities
Although a typist’s daily duties and responsibilities can vary depending on actual job title, certain core tasks are generally expected of those in the profession. Based on our review of job listings, these core tasks are:
Gathering and Compiling Data A typist may have to physically or electronically sort and compile text and numerical data, as well as retrieve, update, and merge documents as required.
Transcribing Audio Records Some typists will be responsible for listening to audio recordings and typing what they hear to produce a physical record of a meeting, phone interview, or other recorded speech. Accuracy and timeliness are important when transcribing audio.
Typing Handwritten Documents Typists may be tasked with transforming handwritten notes, stories, emails, articles, or letters into neatly typed documents. They may also proofread and edit the copy as needed to produce a finished product.
Maintain a Filing System for Documents A typist who is responsible for preparing a large number of policies, contracts, or other forms of documentation will need to maintain an organized filing system. Both electronic and hard copies of files may need to be maintained.
Reformatting Documents Sometimes documents may need to be reformatted, and a typist needs to be proficient with word processors to do so. Examples of reformatting include adjusting margins, removing or adding tables, and altering page numbers.
General Office Duties Answering and routing phone calls, sorting mail, interacting with customers, running errands, ordering office supplies, copying, scanning, and faxing may all be part of a typist’s duties.
Typist Skills and Qualifications
Typists are expected to complete tasks in a timely manner. Employers also look for applicants who possess the following abilities.
- Writing skills – because a typist may have to compose letters and emails from notes, take dictation, or transcribe from audio, it’s important to have stellar writing skills
- Reading comprehension skills – when transcribing from notes or compiling data, typists need to be able to read fluently and understand what they are reading
- Speech recognition skills – transcribing audio files requires a variety of skills, such as the ability to quickly recognize what the person speaking is saying accurately
- Time management skills – when working as a typist, it’s not uncommon to have more than one typing task assigned. Knowing how to work through tasks in an efficient manner is key
- Interpersonal skills – although a typist may work independently on typing tasks, other general office duties will likely be required, such as interacting with supervisors, coworkers, and the general public. Tactful, polite, and pleasant behavior is required
- Dependability – a typist usually has little direct supervision while performing job duties. Therefore, it’s vital that the typist is able to prioritize tasks and follow through with them without missing deadlines
Typist Education and Training
A high school diploma or equivalent is usually all that is required to hold a typist position; there is no formal education program designated for typists. However, knowing how to type efficiently and effectively is vital. Employers might prefer candidates who have office clerk experience, a proven typing speed of 50 to 80 words per minute, or a typing certification.
Typist Salary Information
The BLS lists the national median annual salary for a typist as $39,740 with a median hourly wage of $19.11. A typist in the 10th percentile earns approximately $26,770 a year (or $12.87 an hour), while the highest paid in the field make $58,040 a year ($27.91 hourly).
Typist Helpful Resources
Before you make the decision to pursue a career as a typist, a little further research might be in order. Here are some of the best industry resources for typists that we found on the web.
Typing.com – this comprehensive typing website offers free typing lessons for any stage of typing competency, typing games, a virtual keyboard to provide constant feedback, and a certificate.
Ratatype – Ratatype, an online typing tutor, helps students learn how to touch type for free. Practice, take a test to find out your typing speed, and get a certificate.
Mastering Computer Typing – written by Sheryl Lindsell-Roberts, this guide can be used for self-instruction from the novice to experienced typist. Find practice exercises that focus on business letters, charts, tables, resumes, reports, and emails.
Touch Typing in Ten Lessons – written by Ruth Ben’ary, this guide has taught more than a million people the basics of touch typing. If you need to learn typing quickly, the Ben’ary method might be just what you need.
Typing for Beginners – author Betty Owen designed this helpful guide as a basic resource for learning typing at your own pace. The guide includes specialized drills, speed and accuracy timings, centering, business letters, corrections, proofreading symbols, and time-saving tips.
Administrative Cover Letter Examples
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
