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Accounts Payable Administrator Resume Samples
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0-5 years of experience
Communicated with vendors to schedule payments to keep good working relationships
- Maintained financial aging report
- Issued and submitted payments within a timely manner
- Managed and inputted employee timecards; payroll, resolved any employee issue/inquiry
- Supported CFO with miscellaneous projects, balancing general ledger, and updating financial forecast
10+ years of experience
Processed accounts payable, receivables and limited collections for home building division
- Developed and implemented process to streamline purchase order payment process
- Cross trained other team members in accounts payable processes to eliminate disruption in work flow
- Performed year-end functions, including 1099s.
10+ years of experience
City parks and recreation department serving 30,000 citizens and managing over 600 acres of parks.
- Establish and maintain customer relationships effectively and provide expert assistance to clients which involves effective communication within all levels of the organization
- Responsible for accounts payable and detailed documentation and analysis of purchases made by various departments
- Produce financial reports and accurately interpret data and convey organized information to all departments within the organization
- Liaison between the City of Columbus Clerk Treasures office and the Department of Parks and Recreation and interface internally and externally with managers, finance departments, as well as third party vendors.
- Cross-trained in multiple administrative functions within the department including payroll processing, balancing accounts, collecting and recording payments, and data management
6-10 years of experience
Full responsibility for [company name] for all company divisions. Ensure the accurate and timely processing and payment of supplier invoices. Responds to all vendors and clients inquires & reference to accounts payable issues by investigating, and resolving accounts payable issues as required. Verifies account codes. Responsible for all accounts payable filing. Transporting statements amount from our clients’ Accounts Payable system to our vendor system. Daily, weekly and monthly EFT/Checks payments, and data entry on covers. Daily cash entry from Microsoft Office to Mas90/Sage system. Monthly Clients Payable reconciliation numbers for all our division after all statements processed. Able to count cash, and deposit checks through RDC machine to bank system. Responsible of tracking monthly reports of charges & commissions.
- Successfully performed on Management Quality Control for the company since 2009 contact companies to save cost for the company in multiple items needed to run the business. Have been in charge of control and organization of the company office supplies including division of California. Responsible of process all supplies orders for our Administration department.
- Responsible to contact vendors for explanation about any late, or extra charges on invoices to be waived. Encourage vendors to use our paperless system, offering how our EFT system have been successful.
- Responsible for when working with clients statements to research all past due amount, and let the in charge department know to contact them to recover the company money. Also prepare any express pack request by vendors or clients.
- Coordinated all concern about the company mailing machine system when is necessary for multiple issues.
- Established and maintain 1099 vendors to be update for year-end preparation report.
6-10 years of experience
- Managed bill payments, as well as ensured freight and merchandise invoices match to correct purchase order
- Coded invoices to general ledger accounts. Entered into Trend computer system
- Processed reports and checks for weekly distribution
- Reviewed expense statements for accuracy and proper expense disclosure
- Processed credit applications, 1099 forms and opened new vendor accounts
- Reconciled vendor statements and handled payment complaints or discrepancies
0-5 years of experience
- Maintained AP vendor invoices including calculating extensions & total on invoices, coding to account and cost centers using JD Edwards
- Completed bookkeeping responsibilities to include accounts payables, matching checks to invoices, and balancing weekly check-run reports
- Handled the processing of purchase orders, change orders and reconciled the company credit card bills
0-5 years of experience
- Project managed Company’s office move; building remodel in four months.
- Oversaw daily office operations of office; creating and improving systems as needed.
- Managed employee/marketing inventory and in-house buying clubs.
- Supervised committee; strategic planning of office aesthetics and functionality.
- Performed all functions of Accounts Payables; assisting also in Accounts Receivables.
0-5 years of experience
- Performed payroll functions, maintained APS payroll system, reviewed payroll to submit for processing.
- Coordinated process for new hires, maintained employee files, and processed benefits enrollment.
- Submitted invoices for approval, entered invoices into Great Plains, reconciled vendor statements.
0-5 years of experience
- Processed invoices for specific business units
- Trained and supervised temporary employees on detailed tasks to perform within the AP department
- Research payment inquiries for vendors and business unit managers
- Responsible for month-end closing process
0-5 years of experience
Scan & route invoices to the appropriate departments for approval
- Enter invoices into Mediclick Accounting System to be processed and paid in a timely manner
- Overlook all vendor statements to reassure all invoices are current
- Process approved invoices in Core 360 Accounting System
- Correspond on a daily basis with vendors to clarify any outstanding invoices
- Assist with any other projects as needed
0-5 years of experience
- Responsible for invoice vouchering.
- Reviewing and paying travel expense reports, cutting 500+ checks per week, maintaining files and vendor relations
- A/P agent training for new Accounting employees
- During the course of employment, participated in annual audits that resulted in top ratings for the Peabody branch.
0-5 years of experience
- Processing 600-1000 invoices a month
- Processing expense reports for entire firm of over 200 employees
- GL Entry
- Reorganized AP Department and start up of new software to keep track of monthly invoices
- Issued company credit cards and kept track of balances
- Maintained Excel spreadsheets of firms expenses
0-5 years of experience
- Monitored and maintained the Accounts Payable mailbox and phone line.
- Researched and followed up with vendors and Citrix Divisions on outstanding invoices/payments.
- Reviewed all incoming invoices for required approval and coding information for processing.
- Participated in the timely processing of weekly vendor and employee payment runs.
- Utilized the Open Text / SAP – Paperless AP System to efficiently process significant daily volume of invoices and travel expenses in a timely manner.
- Matched corporate invoices to checks and electronic payment register and prepare them for distribution. Also obtained signatures for checks and distributed checks accordingly.
- Verified vendor accounts by reconciling and reviewing monthly statements and related transactions.
- Assisted with 1099 review, processing, and mailing.
- Assisted with the timely month-end close of the accounts payable system in accordance with the Corporate Finance close schedule.
- Demonstrated teamwork by supporting co-workers on the AP team.
6-10 years of experience
- Process invoices for payment within the SAP system.
- Code payables properly according the chart of accounts.
- Work closely with vendors and other departments to resolve issues relating to payables.
- Run variety of reports to ensure posting to the correct g/l accounts.
- Audit of processed invoices greater than $10,000 to ensure accuracy.
- Vendor set-ups along with maintaining Master Vendor database. 1099 tax reporting.
0-5 years of experience
Maintain up-to-date billing system via Net Term. Prepare and key in journal entries, month-end and year-end close. Conduct payroll and vendor payment via Netterm. Prepare year-end 1098/1099 miscellaneous tax forms. Generate checks to pay Vendors.
- Diligently update monthly inventory report in Excel with monthly corrections, GL Report and Inventory Report.
- Selected to work on special projects and assist with year-end audit after showcasing strong accounting knowledge.
- Accurately match vendor invoices with PO, packing slips and bill of landing from receiving then distribute to Vice President of Operations for approval.
- Conduct in-depth research of system for vendor payments and follow-up with customers regarding account issues.
0-5 years of experience
- Match invoices to system generated purchase orders. Notated business unit number and PO type on all 3 way goods matched invoices. Enter invoices for payment in a batch environment.
- Ran voucher journal report for review to confirm correct entry of invoice information and that batch totals of report matched invoice totals entered manually on batch control sheet.
- Solve pricing/receiving discrepancies by communication with vendors, buyers, company locations and sales
- Entered weekly on spreadsheet vendor invoice information for those due to non-receipt of purchase orders, price discrepancies, or addendums needed to the purchase orders.
- Created standard voucher payment requests forms using template for vendor refunds and freight
- Responsible for pulling all non-receipt invoices over 2k for month end A/P accruals.
6-10 years of experience
Completing payments and controling expenses by receiving, processing, verifying, and reconciling invoices.
- Working directly under the CFO of the company to manage policy and procedures.
- Managing vendor records to make sure that all vendors are in compliance with insurance and tax forms.
- Checks and balances of weekly check distribution.
- Document Control
6-10 years of experience
- Performed accounts payable ensuring correct approval, sorting, coding and matching of invoices/receipts.
- Processed payments for Sales Tax.
- Reconciled Credit Cards and Bank accounts with journal entries.
- Report payroll semimonthly to Paychex.
0-5 years of experience
- Provided Assistance with Audits, Issued Checks, Updated and Renewed Memberships.
- Audit, Bank Reconciliations, Investigations, Provided updated tracking and mailing list for memberships to my fellow team members/President on a weekly/monthly basis.
- Check Processing for Vendors on a weekly basis.
0-5 years of experience
- Process 1500 invoices, totally approximately $1 million, per month.
- Multiple G/L entries
- Maintain account information for over 3000 vendors.
- Responsible for timely payment of invoices, reimbursements, and transfers for 130+ HOAs.
- Accurately coding invoices to offset appropriate accounts.
- Monitoring balances in multiple operating, reserve, and escrow accounts.
- Processing 1099s and 1096s
0-5 years of experience
- Reviews, analyzes, reconciles, and interpret financial results with business managers
- Researches financial anomalies and make corrections as necessary.
- Assist in auditing weekly payment runs for multiple entities.
- Manages 3rd party vendor (Genpact) with invoice processing, vendor support and other inquires.
- Concur administrator
6-10 years of experience
Processing of high volume of invoices in Yardi Voyager
- Processed weekly check runs for all the properties in my portfolio
- Monitor the accounts payable aging to make sure payments were made timely
- Updated vendor information, requested w-9 & insurance information
- Monitor mortgage spreadsheet to ensure payments are made timely
- Monitor and pay quarterly taxes on excel spreadsheet
- Research and resolve accounts payable issues that arise
0-5 years of experience
Process and pay all Administrative credit cards.
- Process and pay all Corporate bills.
- Identify and classify expenses and ensure proper authorizations and charges from vendors and creditors prior to payment
- Processing of invoices, manual request for payment, repetitive and EFT payments
- Correspond with vendor relating to invoice/payment related issues
- Participate in month-end closing activities.
0-5 years of experience
- Responsible for processing all accounts payable functions
- General Ledger Detail and Bank Reconciliation
- ACH/EFT, maintained electronic and paper files
- Researched and reviewed all invoices and reports
- Contact creditors to resolve questions or errors
- Audit employee expense reimbursement requests
- Process and distribute reimbursement and manual check requests
6-10 years of experience
Enter received invoice data matching purchase orders utilizing WennSoft (Citrix/Great Plains)
- Coordinate weekly check runs
- Investigate and track invoices with insufficient information
- Contact and follow up with accounts with past due statuses
- Interface with Purchasing and Billing associates to coordinate timely payments to outside vendors
0-5 years of experience
- Responsible for all accounts payable activities for 3 locations
- Three way matching, period end closing activities, reports, check printing, etc.
- Proficient in Microsoft Dynamics – Great Plains
- Also uses other proprietary software
0-5 years of experience
Reconciles processed work by verifying entries and comparing system reports to balances.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Ensure correct approval, sorting, coding and matching of invoices /receipts
- Maintains records by scanning and filing documents
- Track and process invoice statements, checks ect in compliance with company policies and procedures
- Liaise with internal and external clients at all levels
- Assist the Division president and Director of operation and procurement with various projects
- Various administrative duties such as ordering supplies, maintaining a multi-line phone system, receive sort and distribute mail, assist incoming visitors
- Continuously improve payment processes while maintaining vendor relationships
10+ years of experience
- Purchase supplies and textiles that are required for the successful daily operations of drapery manufacturing and the related office support functions
- Procure past due customers accounts by corresponding with customers and requesting timely payment
- Establish new customer accounts and payment terms after performing credit checks
- Resolve customer complaints and inquires
- Issue credits to customers accounts when needed
- Log payments and credits for received and paid accounts
- Perform a monthly and yearly financial audit to ensure that financial records are balanced
0-5 years of experience
Process approximately 1,000 invoices and expense reports monthly.
- Prepare all documentation to set up new vendors, ensuring compliance to Company policy.
- Run edit reports daily to validate accurate entry of payment data.
- Process documentation via e-mail to vendors for payments made by wire & ACH.
0-5 years of experience
- In charge of ensuring all debts are paid in a timely matter
- Conduct payroll on a weekly basis
- Required to check all business accounts regularly
- Manage all company-issued debit cards for employees
- Create weekly payroll reports detailing expenses
- Reviewed invoices to be paid for accuracy
0-5 years of experience
Coding and processing of invoices into database
- One on One contact with vendors
- Cut checks
- Prepare and generate reports
- Research system/client problems
0-5 years of experience
- Review invoices for appropriate documentation; purchase order, sales tickets or verbal approval.
- Ensure proper coding on all invoices prior to entry in Foundation for Windows accounting software.
- Audit and process all credit card statements.
- Reconcile vendor statements, research and correct discrepancies, respond to all vendor inquiries.
- Process accounts payable checks by obtaining signatures and properly disbursing to vendors.
- Record asset purchases, sales and process all necessary paperwork.
- Assist HR department with new hire paperwork and processing new hires on E-Verify.
0-5 years of experience
- Review invoices and record in company’s accounting software.
- Research vendor statements, discrepancies and past dues.
- Code and enter all travel expenses from housekeeping sector.
- Process weekly EFT payment.
- Code/enter pre-employment invoices.
0-5 years of experience
- Process invoices for all company locations
- Manage invoices, scanning and uploading electronic invoice receipts
- Communicate with internal and external customers
- Research, trouble-shoot and solve issues with vendors invoices
- Participate on special assignments as needed
0-5 years of experience
- Process weekly check runs, ACH (direct deposits), wire drafts payments.
- Set up and maintain vendor information.
- Enter and edit invoices for payments.
- Perform weekly audit on associate expenses and requests approvals from managers.
0-5 years of experience
- Matched invoices with purchase orders and receiving documents; Processed invoices for payment; Printed checks
- Processed expense reports for payment
- Reconciled credit card statements
- Reviewed vendor statements and provided customer service as needed
0-5 years of experience
Used SAP to process vendor invoices to ensure timely payment
- Processed expense reports to ensure timely payment of employees
- Maintained company invoice files in an orderly and up-to-date fashion
- Corresponded with vendors on matters of unpaid invoices
0-5 years of experience
- Responsible for all duties required to process high volume billings for 30+ project managers in 7 locations. Including daily worksheets, customer/state contracts, T&M job orders, progressive billing and material & disposals. Ensuring accuracy and timely in all invoices.
- Collaborate with Accounting Manager to streamline process of workflow from field to Billing and AP.
- Work closely with procurement department to ensure all job costs posted accordingly prior to billing and maintain accurate job folders
- Provide bi-monthly actual to budget report (WIP) for active jobs.
- Participate in bi-monthly VP sales and profit meeting with executives and project managers to review pipeline, forecasts vs. actual billing, current monthly billing and other topics as needed.
- Review vendor invoices to ensure accurate quantity and pricing. Resolve discrepancies promptly with vendors and project managers.
- Integration of the merge with TMC, included; meetings, trainings, traveling and transfer of all accounting to new system.
- Responsible for Service Centers; petty cash, bank reconciliations, per diems and training/supporting the site admins.
0-5 years of experience
- Maintain supply inventory level; anticipate needed supplies; place and verify supply orders.
- Request quotes and order technology equipment/software for other locations per IT.
- Order phones, tablets, hotspots and maintain company equipment agreements.
- Ensure operation of equipment by completing preventative maintenance requirements; maintain equipment inventories; evaluate new equipment and techniques.
- Maintain asset database by populating and updating information (transportation, real estate, drivers, etc.)
- Process company payables for final approval as well as entering receivables.
0-5 years of experience
- Ensure payment amounts on invoices accurately reflect company-issued purchase orders
- Input all vendor, supplier, and media invoices into QuickBooks system
- Process and issue checks and, when applicable, electronic (ACH) payment methods
- Ensure all bills and invoices for company are paid in a timely manner
- Handle, apply, and process vendor discounts as well as customer refunds and customers’ loan financing options
- Work directly with company owners and department managers to ensure invoices are paid and due dates are met
- Manage company’s multiple credit card accounts, including review monthly statements, ensure team accurately fills out monthly expense reports, and handle any discrepancies or false charges
- Maintain good-standing and professional relationship with company’s vendors and suppliers
0-5 years of experience
Process a high volume of payables in a three way match utilizing Great Plains.
- Research and resolve invoice discrepancies with Inventory and Purchasing.
- Responsible for month end payables accrual and other journal entries.
- 1099 processing.
0-5 years of experience
- Received all invoices and expense reports via postal mail and AP e-mail inbox
- Dated and scanned into SAP/distribute to appropriate account manager
- Customer service and research in SAP regarding invoicing/payment
- Matched checks with invoices/mailed out for payment
- Filed all invoices and expense reports once paid and processed
- Translation, organization, analysis, & data entry into QuickBooks of Axapta data dumps and other accounting files in Excel
- Created & prepared files & reports pertaining to results & balance comparisons
- Ensured accounts are accurate & balanced
- Investigated & resolved any discrepancies found
- Support for Director of Financial Reporting and VP of Finance
0-5 years of experience
- Responsible for routing and processing vendor invoices daily
- Responsible for ensuring invoice coding is correct prior to posting to the GL
- Maintain an excellent relationship with internal/external customers
- Review AP entries for completeness and accuracy via invoice batches.
- Maintain PCARD and BOA Cardholder excel spreadsheet, to ensure updates are captured prior to review by upper management
- Work with Cardholders and AMEX/BOA in regards to limit increases and MCC Codes validations
- Provide back up to Supervisor for all Inter-Company wire payments via BOA
- Responsible for 100% audit of all PCARD Visa cardholders T&E Packets
0-5 years of experience
- Review invoices for approval prior to payment
- Scan & process 200-300 invoices weekly into Nexus Payables
- Weekly check processing in MRI
- Update & track monthly invoice reports and call vendors for appropriate documents/invoices if needed
- Process monthly reimbursements into excel & record into MRI for payment
- Process deposits for DLC and record in General Ledger
- 1099 processing
- Filing of paid invoices and miscellaneous documents
0-5 years of experience
- Date stamp mail that comes into A/P department
- Match invoices to purchase orders and enter expense into accounting system
- Process a bi-weekly check run. Match backup to checks
- File check copy with backup in A/P files
0-5 years of experience
Broad knowledge of accounting procedures, quick books, money management, accounts management involving contractors, sub-contractors, and employees.
- Broad knowledge of purchasing regulations, procedures and business practices to make purchases involving specialized and commercial requirements.
- Knowledge of contracts, purchasing policies, equipment sources, trade policies, shipping procedures, and corresponding terminology. Reviews documentation for accuracy upon completion. Ensures rebates are credited to the correct appropriation.
- Knowledge of and skill in the use of computer equipment with a wide variety of software to produce letters, memorandums, perform internet searches, prepares a variety of specific working documents and forms such as spreadsheet, database, word processing, desktop publishing, graphics, and other similar products.
- Ability to manage/supervise staff by making work assignments, determining work priorities, providing guidance and assistance on more complex problems.
6-10 years of experience
- Negotiate catering contracts for regional meetings; process invoices.
- Liaise with regional coordinators, venue staff and accounting department.
- Assist with scheduling regional meetings and luncheons.
- Assist members with registration, payment, website and meeting inquiries.
- Coordinate and administer Dine-Around program; process invoices.
- Process and reconcile outside vendors’ contracts and invoices.
- Process registrations for classes, seminars, trips and meetings.
- Calculate and analyze profit & loss statement for semesters’ programs.
0-5 years of experience
- Invoices and Vendor Information
- Payments
- Vendor communications
- Administrative
Billing Collections Cover Letter Examples
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[Accounts Payable Administrator]
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
