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0-5 years of experience
Supervised 6 AP representatives, including management of all facets of department.
- Drove and coordinated accounts payable functions for 3 off-site / 3 on-site staff members, thereby improving workflow 20%.
- Reallocated job duties for staff to improve workflow by focusing on individual’s strengths / responsibilities, which reduced duplication of effort and resulted in 85% reduction in account errors.
- Transitioned AP functions from 2 off-site locations to corporate headquarters. Realigned workload and reduced head count without disruption of services to vendor accounts.
- Project Lead for Chart of Account conversion and on-line purchasing and expense reporting interfaces.
- Transitioned AP / Purchasing / Receiving functions of $30M e-business acquisition.
- Established / supervised process to address / rectify errors in prepaid, asset / accrual account allocations, resulting in major time reduction by GL staff for accurate reconciliation.
10+ years of experience
Managed day-to-day operations of different AP areas including PO and Non-PO invoice processing, Vendor Desk, Internal Client & Vendor Relations, and Payment Processing.
- Managed team of 15 employees including recruitment, hiring, and daily workforce allocations.
- Implemented and managed a Virtual Card payment program that generated revenues close to $3M in one year.
- Reduced over 100 hours in processing time and 30 days in cycle time in one year through implementation of process improvement projects that focused on eliminating non-value add steps.
- Developed queries and generated reports for upper management which summarized multiple information including expenses, vendor spend, forecasts, etc.
- Maintained department’s score card information including staff productivity, invoice processing cost, and cost allocations.
- Generated and filed 1099s for 15 properties.
0-5 years of experience
Provided leadership, training and development to a team of four Accounts Payable specialists in multiple locations
- Monitored all Accounts Payable processes, including 1099 processing, petty cash, credit cards, expense report and fleet management account reconciliation
- Assisted Controller with cash planning; provided recommendation on weekly vendor cash disbursements
- Developed & maintained strong vendor relationships, contracts & negotiated payment terms
- Created & maintained departmental policies, job descriptions and performance evaluations for Accounts Payable Team
- Assisted Finance Team with month end processing, including accruals and account reconciliations
6-10 years of experience
Hired, trained, and managed Account Payables Department. Conducted quarterly meeting to implement new efficient procedures and eliminate inefficient procedures.
- Efficiently managed the accurate and timely processing of over 1200 invoices per month. Reviewed all invoices validating all content and resolving various issues.
- Provided a detailed report to district manager monthly which included A/P figures such as total volume,
- Used a wide range of accounting software including Accpac, AS 400 and all Microsoft Computer Applications (i.e. Excel, PowerPoint and Access)
- Organized thorough cross checking of tax codes, packing lists, receivers and quotes to ensure accurate billings.
- Strengthened company’s vendor/suppliers relations by continuously corresponding with vendors via phone, email or written communication.
- Negotiated payment and discounts terms with vendors/suppliers which improved company’s profit.
- Negotiated payment terms with vendors/suppliers which extended due dates and avoided finance charges.
0-5 years of experience
Efficiently maintained processing of accounts payable transactions. Monitored company accounts to ensure payments up to date, and resolved bill discrepancies.
- Reviewed vendor invoices as well as check requests: sort, organized and match bills and check demands.
- Ensured timely payments of vendor invoices and expense vouchers.
- Maintained accurate records and control reports. Reviewed accounting reports and AP register to ensure accuracy.
- Reviewed inventory analysis reports and addressed any variances. Responsible for monitoring inventory transactions.
- Set Invoices for payment procedure. Put together and accounts payable checks, wire exchanges and ACH obligation.
- Reconciled bank statements, credit card and deposits. Prepared analysis associated with accounts. Produced month-to-month reports and assisted in 30- day end closing.
0-5 years of experience
Manage staff of 4 supervisors, 17 accounts payable associates, and 4 file clerks. Accountable for all general accounts payable functions including, twice a week cash forecasting, month end journal entries and reconciliation, process 1099 reports, handled general accounting issues, and staffing functions for a privately owned retail fashion company.
- Instrumental in supporting the company’s rapid growth and expansion, including managing the processing of up to 50,000 invoices ($25M) per month.
- Developed and implemented new processes to continually improve the effectiveness and efficiency of the department and increase staff accountability.
- Effectively managed a team by recruiting, developing, setting priorities and providing clear direction to the employees, address performance issues and make recommendations for personnel actions.
- Automated manual accounting and financial analysis/reporting functions with Excel
- Spearheaded the implementation and staff training for ACOM EZPay electronic check signing software.
- Served as liaison for the accounts payable department in providing resolution to invoice disputes.
0-5 years of experience
Director of all aspects of Accounts Payable with five direct reports including a day to day functional A/P Manager.
- Completed business case to streamline current A/P functions to best practiced automated A/P processes inclusive of the implementation & roll out of Concur Automated T&E and Invoice System.
- Completed discovery phase of implementing and roll out of A/P module for new financial system to include PO matching and approval workflow.
- Conducted system analysis & knowledge share exercises resulting in an automated process improvement of the Visa & Amex corporate card programs resulting in decreased data entry input time from two days to two hours.
- Implemented documented procedures to correct identified risk and non-compliance with annual IRS 1099 and B-Notice process.
- Created desk top procedures for a variety of processes within the department to ensure adherence to company policies.
- Drafted and distributed 60+ days delinquent Visa Report Notice Letter resulting in a more timely submission of travel employees individual Visa Card statements.
0-5 years of experience
Managed an A/P staff of 33 including recruiting, training, development, employee write-ups, employee performance reviews, monthly statistics
- Created A/P forms as needed (i.e. Vendor Maintenance, Daily Scan Tracking, Electronic Funds Transfer, Gift Card Acknowledgment of Receipt)
- Managed the supervision of vendor maintenance team, including vendor account verifications, audits, research, consolidations, W9, W8, 1099s, First B-Notice
- Tracked and monitored acquisition invoices, returned checks, weekly American Express activities, audited monthly American Express accounts
- Managed Federal Express Corporate account and set up Dun & Bradstreet account
- Performed weekly EDI uploads using Core FTP, released batches daily, audited Petty Cash reconciliations, approved invoices electronically in Ascend queue
- Developed Policies & Procedures including vendor maintenance for multiple entities, vendor set up guidelines, and invoice numbering
- Coordinated month-end, quarter-end and year-end closing of books
0-5 years of experience
Managed, mentored and trained staff of 10 responsible for processing 10,000 + invoices and T&E’s per month.
- Managed month-end close for 19 networks in 6 business days.
- Supported 19 Regional Sport Networks and vendors with AP inquires.
- Created new departmental audit procedures reducing voided checks by 90 percent.
0-5 years of experience
Managed daily processing of an average of 5,000 invoices per week to ensure accurate input and/or controls and provided leadership to five Accounts Payable Specialists.
- Ensured compliance with company travel/expense policy. Reviewed and coordinated the update of the travel/expense policy with top management. Reviewed, coded and processed expense reports on a weekly basis.
- Processed two check runs per week for two entities and accurately paid via check and transmitted ACH files to financial institution.
- Streamlined check run process to eliminate need for overtime and produced a check run procedure manual.
- Completed month-end closing deadlines. Reviewed unposted accounts payable entries and made coding corrections as requested by G/L department.
- Interviewed and screened Accounts Payable Specialist applicants.
- Facilitated the coordinated and accurate reporting of 1099s to federal and state jurisdictions.
- Regularly reviewed and reconciled Accounts Payable aging and outstanding checks.
- Assisted Treasury Department as back-up for weekly cash borrowing base, daily cash reconditions and performed wire transfers.
0-5 years of experience
Managed an A/P department of 6 employees supporting 4 companies in a Shared Services environment. Duties included monthly AP balancing, managing the 1099 process, researched escalated vendor invoice issues, AP audit liaison, check processing in both SAP and Oracle, analysis and resolution of GR/IR issues in SAP, yearly executive compensation review and most recently, managing the outsourcing of AP.
- Completed successful outsourcing of transactional and vendor master duties for 3 companies
- Reduced goods receipt vs. invoice received issues Sept. to Feb. from 60+ to 17.
- Achieved efficiency and support across companies cross-training staff on preparing check runs across multiple ERP systems.
0-5 years of experience
Responsible for leading the accounts payable disbursement group and overseeing the day to day AP process in a centralized department that processes AP transactions for seven locations and the corporate office.
- Prioritize and meet critical timelines to ensure efficiency within the department.
- Review all invoices for accuracy prior to remittance.
- Recently identified significant errors with the inventory and auto insurance invoices resulting in thousands of dollars saved by the company.
- Maintain vendor relations and respond to all inquiries in an accurate and timely manner.
- Reorganized filing system and improved efficiency by at least 30%.
- Developed, implemented and manage accounts payable systems, procedures and policies to ensure adherence to company guidelines.
- Provide training and orientation to new accounting employees.
0-5 years of experience
Manage accounts payable department for corporate office that managed 24 trade schools.
- Manage day-to-day operations for accounts payable function
- Improved processes which enabled the department to function at a high level during a period of expansion
- Provided financial analysis’ for senior management and managed AP department through a period of business shrinkage which ended in bankruptcy
0-5 years of experience
Managed full cycle account payable process for four divisions of multi-division global corporation. Reconciled and balanced checking and credit accounts, and purchase orders. Independently performed month-end close, convert Japanese yen to dollars, and proficient with AS400.
- Performed several weekly check runs, initiated manual checks, and processed wire transfers, made journal entries, purchase order verifications, and general ledger analysis.
- Identified, applied, processed, and researched all accounts payable functions and issues.
- Automated manual tasks to create more efficient process and shorten payment cycle.
0-5 years of experience
Managed a staff of four and all aspects of Accounts Payable
- Reviewed a large volume of invoice postings to ensure accuracy
- Resolved unusual cost and receipt problems in collaboration with Purchasing and Receiving
- Oversaw department activities and prioritized work through appropriate action plans
- Ensured timely payment of credit cards, rent and equipment leases
- Processed expense reports and reimbursed employees via ACH weekly
- Reconciled the AP sub-ledger to the general ledger, prepared journal entries and accruals
- Wrote policies and procedures. Produced and analyzed management reports. Filed 1099
0-5 years of experience
Evaluated/ prioritized workflow while maintaining deadlines and ensuring development and motivation of a staff of ten accounts payable associates.
- Managed the preparation and analysis of monthly reports.
- Reviewed journal entries and accounts for accuracy.
- Ensured that SOX controls where implemented/followed.
- Audited/reviewed expense vouchers and ensured in compliance.
- Overseen daily check run, EDI transmissions, ACH and wire transfers.
- Maintained and evaluated system controls and procedures while streamlining processes and implementing best practices.
- Conducted account analysis and month-end reconciliation.
0-5 years of experience
Supervised the activities of two direct reports.
- Reviewed accounts payable documents for accuracy, completeness and conformance to policy; authorized for payment.
- Created and implemented changes to work assignments, methods, or procedures to meet operational needs, improve accuracy and efficiency of the accounts payable system.
- Formulated, recommended and implemented changes to department policies and procedures that ensured integrity of the accounts payable system.
- Ensured compliance with federal and state regulations governing payment to vendors.
- Performed month-end duties, including account reconciliation accrual.
- Processed employee expense reports and check requests.
- Performed year-end duties, including 1099’s
0-5 years of experience
- Motivated a team of 10 employees to consistently produce high quantity and quality work
- Established and reviewed KPI’s for the department
- Generated reports for the CFO, VP of Accounting and the Controller
- Collaborated with the Treasury Manager to provide cash flow analysis for VP of Finance
- Led the training of the AP dept. when Zim switched accounting software to SAP
0-5 years of experience
- Processed weekly in-house payroll for 130 union and non-union staff; resolved payroll issues.
- Prepared benefit allocations in compliance with eight union guidelines.
- Created standard payroll reports; maintained detailed earnings and deductions records.
- Developed and implemented procedures to streamline accounts payable, ensuring timely
- Analyzed accounts and prepared required reports, including W-2 and 1099 forms.
0-5 years of experience
Began as Executive Administrative Accounting Assistant and promoted to Accounts Payable Manager after three months
- Supervised Accounts Payable Department, including compiling, auditing, and approving all payables and processing payments
- Managed all administrative requirements as well as analyzed and created accounting data
- Resolved all clients questions and request
10+ years of experience
Serves as the central resource of accounts payable department for upper management and team of eight direct reports
- Created and negotiated new terms and policies on various projects to create cost savings and efficiencies
- Oversight of supplier payee list and payment schedules of approximately 15,000 monthly
- Executed all operational invoices for HQ and regional offices
- Negotiated payment terms with vendors
- Process vendor returns and credits
- Experienced in Prophet 21 system
0-5 years of experience
- Managed and performed day-to-day accounts payable functions, including supporting off site locations with all accounts payable inquire.
- Managed all vendors and Subcontractors inquiries and problems.
- Reconciled Prepaid Travel account.
- Prepared 1099 at year end.
- Assisted with Year-end audit, including the cutoff.
0-5 years of experience
Reorganized Accounts Payable department functions for more efficient invoice processing
- Communicated with internal and external clientele, rapidly identifying and rectifying issues in a resourceful and inventive manner to initiate timely and effective solutions
- Managed accounts payable staff, utilizing interpersonal skills with diplomacy and tact
- Data entry and verification of 2500 invoices monthly
- Printed and mailed 1100 checks per month ensuring company payment policies are followed
- Initiated time set-up of new suppliers by following corporate requirements for vendor maintenance
- Responsible for bank transfers, stop payments, cancelled checks, intercompany journal entries, and vendor statements
10+ years of experience
Oversaw full-scope staffing operations encompassing hiring, training, discipline
- Played a vital role in reducing duplicate payment
- Managed cash flow in a manner that balances the customer’s cash goals with the vendor relation and discounts.
- Provided audit support specific to accounts payable.
- Monitored and reported capital expenditures actual versus budgeted.
- Facilitated working relationship with vendors
- Communicated policy and procedural changes to vendors, employees and appropriate parties.
- Wrote accounts payable manual
- Negotiated with vendors to get early pay discount or payment term increase
0-5 years of experience
Supervised two professionals in the payment of all legal and vendor expenses
- Developed and implemented computerized on-line Accounts Payable validation and processing system that shortened turnaround time
- Trained secretaries on expense procedures to meet Company and IRS guidelines
- Identified and implemented cost savings of approximately $90,000
0-5 years of experience
Managed $234 Million annual AP transactions
- Supervised staff of 5 processors ensuring accurate and timely payments of over 6000 invoices and expense reports per month.
- Responsible for monthly AP close and month end accruals.
- Ensured compliance with AP internal controls and worked with both internal and external auditors to verify SOX compliance.
- Performed reviews, and coached staff on problem solving.
- Controlled the W-9 and 1099 process as well as reporting to the proper government entities.
0-5 years of experience
Audited all A/P entries, posting A/P batches and supervised a team of 4 A/P clerks
- Performed weekly check run for 3 companies
- Verified and processed expense reports
- Compiled month-end A/P reports and created closing entries for the General Ledger
- Processed 1099 forms
0-5 years of experience
of a full spectrum of Information Technology solutions and e-Business Services Company, with revenues exceeding $76 million.
- Managed the operation of a fully computerized Accounts Payable Department, including supervision of three full time Accounts Payable Clerks and numerous temporary personnel.
- Accounting responsibilities included processing of invoices, Corporate American Express accounts, and expense reports, preparing and distributing vendor and employee checks, journal entries and posting the Accounts Payable Department for month end reconciliation.
- Handled vendor and consultant inquiries related to invoices and/or expense reports.
- Performed yearly audits.
- Responsible for distributing the work flow for the Accounts Payable Department and ensuring all work was completed correctly and in a timely manner.
- Implemented better ways to improve the functions of the Accounts Payable Department, including setting up EFT’s and 1099’s.
- Worked on various special assignments as requested, i.e., learning new updated software and training all employees in its use.
0-5 years of experience
Managed AP operations for over 30 entities using PeopleSoft Financial Software.
- Ensured coding and payment of disbursements encompassing T&E, SG&A expense, unions, minor trust, garnishment, agents and capital via checks, ACH and wire.
- Prepared monthly aging reports, account analyses, journal entries, annual 1099 filings, audit and ad-hoc projects.
- Managed staff of three.
10+ years of experience
Full charge processing of all accounts payable weekly volume $800K – 1.6 M weekly
- Manage all vendor accounts – 100+ vendors
- Reconcile bank balances; record general ledger entries, agent reconciliations
- Full charge of processing all commission checks for all our freight forwarders – weekly volume $80K -$100K weekly
- Reviewed voyage estimates/cost review process
- Streamlined processes to make work more efficient and/or accurate.
- Built strong relationships with vendors in order to provide excellent customer service
- Proved to be a strong team leader. Covered additional positions to ensure my vendors and customers would still get the professionalism they were used to receiving when they became vacant.
0-5 years of experience
Managed all aspects of a high volume accounts payable and T&E department. Payments exceeded 15
million monthly. Supervised 6 employees, including work assignments, employee reviews, staff
development, hiring and training
- Vendor account reconciliation’s
- General ledger analysis and reconciliation’s. Ensured timely payments to vendors to allow all cash
- Maintained accurate records and control reports
- Developed procedures to measure departmental progress and to help the department become more
- Developed department yearly budget and successfully stayed within budget guidelines Regularly met all
0-5 years of experience
Coordinated and insured the integrity of year end processing of 1099’s. Ensure that all IRS filing deadlines are met.
- Managed staff – ensure that feedback is provided to ensure development
- Receipt and processing of Travel and Expense reports through Concur
- Ensured timely and accurate payment of AP invoices, including overhead bills
- Analyzed opportunities for payment discounts with vendors
- Preparation of all journal entries to reconcile with general ledger on a monthly basis
- Ensured that all approved invoices for payment has appropriate authorization
- Full cycle Accounts Payable on CODA A/P System
6-10 years of experience
Managed scanning, indexing and processing of vendor invoices, processed payments and checks disbursement.
- Provided scheduled and unscheduled training to AP team lead and team.
- Monitored daily aged, unprocessed invoices on all workflow tools.
- Analyzed the productivity output and assessed opportunities for improvement.
- Cleared weekly and month-end prepaid aged invoices.
- Monitored timely payments to all vendors and handled payment escalated from vendors, vendors management buyers and managed the returned of checks issued.
- Reviewed weekly AP trial balance and un-vouchered receipts for; timely deduction of DFI vendors’ debits and vendors in debit balance.
- Validated weekly automated check run, approved all manual check requests and verified accuracy and audit compliance of all payments.
- Planned monthly DPO achievements by strategically plan-month-end payments.
- Negotiated with vendors for extended payment terms at month-ends, quarter and year end.
- Managed customer vendor relationships.
0-5 years of experience
Managed all aspects of the accounts payable department.
- Generated and reviewed reports as needed including GL account information and aging
- Processed all vendor invoices for payment in SAP Business One System.
- Processed check runs to ensure timely payment to vendors.
- Communicated with vendors to ensure accounts are reconciled accurately.
- Worked with the chief accountant to complete 404 Sox compliance testing.
0-5 years of experience
Managed a team of 6 processors, working in conjunction with purchasing and receiving in order to complete 3-way matching
- Provided training to one team member in order to promote them, enhancing their skills accordingly
- Oversaw the timely and accurate processing and payment of vendor invoices, as well as check requests and expense reports for colleagues
- Produced files and reports on a weekly basis for various departments, including EDI and ACH files
- Reconciled accounts payable sub-ledger to the general ledger, as well as balance sheets and checks
- Completed all month end procedures, including journal entries, accruals, reclasses, profit and loss enquiries and trend analysis
- Completed annual 1099 filings, ensuring their compliance with w9’s, reviewing and overcoming issues as required
- Reviewed vendor setups, cleaning up and reorganizing the database to increase efficiency levels
- Utilized online banking information in order to complete stopped ACH and wire payments
0-5 years of experience
Supervised A/P clerks and managed vendor relations by processing invoices, expense reports, credit memos and payment transactions.
- Trained users on computer systems and served as the primary “go-to” troubleshooter on new systems, to increase efficiency, save time and cost.
- Liaison between CEO & CFO to create stringent budget guidelines to ensure profitability.
- Responsible for all aspects of inventory control on all tangible assets.
- Maintained adherence to bank policy government regulations.
- Participated in disaster recovery initiatives.
0-5 years of experience
Ensured timely and accurate payment of outstanding Payables through Oracle ERP.
- Performed monthly accruals to ensure proper statement and representation of expenses and liabilities as it relates to accounts payable.
- Performed P&L and Balance Sheet analysis for pertinent accounts, including expense and liability accounts.
- Participated in the process of re-writing the company travel and entertainment policy
- Established positive pay processes for Accounts Payable accounts to help mitigate fraud
- Managed a team of three individuals
10+ years of experience
Supervision of two Accounts Payable coordinators
- Developed and modified operational procedures by improving accuracy and efficiency, through staff development and process procedures that reflected in a cost savings of $20,000 per year.
- Maintained positive relationships with over 300 vendors by enforcing customer satisfaction with current and new contracted vendors
- Review accounts payable batches, EFT’s, vendor payments, month and year end close process, cross referenced cash via cash management GDA reports, voided checks, 1099’s, Metro Card orders and special projects
- Reconciliation of accounts payables sub ledgers
- Work closely with the Purchase Order Director to resolve open items
- Liaison between various departments, private contractors, engineers and lending institutions
- Employee performance reviews used by executive management for wage increases, promotions and disciplinary actions.
6-10 years of experience
Managed Accounts Payable department for $20 million a year window manufacturer. Reported directly to Controller.
- Responsible for overseeing all activities of accounts payable department. Correct coding of daily vendor invoices. Check runs, maintaining check registers. Review and research vendor statements, resolve any outstanding issues. Complete credit applications and establish new vendors.
- Worked closely with Purchasing and Receiving Departments to ensure material costs and quantities were being reflected properly for inventory purposes, and all vendor requirements were established in order to keep material purchases flowing.
- Monitored and directed day-to-day operations of Accounts Payable staff to ensure vendor invoices, employee expense reimbursements, filing, scanning, faxing, other general accounts payable duties were completed properly.
- Compiled monthly commission reports for Commercial Sales Division and submitted to Controller for review and approval.
- Assisted Accounts Receivable Manager as needed with invoicing, AIA billing for Commercial jobs, obtaining and fully executing lien waivers, performing deposits, process credit card receipts, applying deposit to proper accounts, collection calls.
0-5 years of experience
Core member of office team supporting all accounts payable functions for a wholesale electronics company.
Brought onboard to reorganize all accounts payable functions from clean-up, catch-up and new system set-up.
- Researched and uncovered unpaid vendor credits
- Managed accounts payable processing with over 50 large vendors.
- Processed potential vendor applications in a timely manner.
- Saved company a great deal of money through timely management of vendor discount programs.
0-5 years of experience
Responsible for the overall management of the Accounts Payable Department for a global chemical management company
- Responsible for a staff of six clerks in two locations including performance evaluations
- Lead process to implement a new in house payment processing system
- Responsible for reconciling two separate ERP systems
- Managed Travel/Expense process for entire organization and lead process to implement a new T&E software program
- Prepared annual 1099 reporting
- Responsible for reconciliation of six different currencies in Accounts Payable
- Reviewed and updated policies and procedures to ensure understanding and adherence
0-5 years of experience
Processing of checks, ach/wire payments based on approvals and vendor terms for assigned centers.
- Managed vendor/supplier relations, and the timely accurate coding of invoices. Addressed escalated issues from employees and vendors regarding accounts payable.
- The processing and entering of vendor payroll, purchase orders, expense reports, credit memos and payment transactions.
- Composed effective monthly accounting reports (cash flow estimates, check registers, aged invoice reports and concur expensing uploads).
- Perform vendor account reconciliation through Dynamics GP Smartlist integration to ensure accurate invoice aging record.
6-10 years of experience
- Directed team of seven, including three senior accounts payable coordinators, three accounts payable coordinators, and an accounts payable analyst.
- Provide accounts payable support to the Financial Department through aging analysis, reporting and driving process improvement initiatives.
- Led, coached and mentored the team from an accounts payable literacy perspective and assisted team leads in identification of trends that drove payables focus.
- Responsible for developing processes to support purchase order processing, 1099 compliance and month and year end reporting.
- Implemented new reporting from Access Database for status of lines on purchase orders.
6-10 years of experience
- Supervised eight Accounts Payable Specialists; increased productivity by 40% with process improvements.
- Responsible for payroll, i.e. vacation, sick, time sheets.
- Implemented and designated Super User for PeopleSoft Enterprise One, Oracle Transportation Management and Maximo.
- Responsible for payables in a $1.3 billion dollar company. Processed 250,000 payables transactions annually.
- Managed and supervised department staff, meeting critical timelines and financial performance goals.
- Led or actively participated in cross-functional process improvement teams resulting in $3 million in savings.
- Completed daily, weekly, monthly, and year-end processes, reports, etc. related to accounts payable i.e. balanced vendor statements, disputed charges when applicable.
- Transitioned department from a manual “paper chase” to an efficient computer based system and was able to capture $1 million annually in cash discounts.
- Assumed lead in contract negotiations with vendors for accounts payable projects and audits.
0-5 years of experience
Sole responsibility to maintain Vendor Terms at this private company with over $15 million in annual sales.
- Maintained all Vendor records and updated said records as needed utilizing Microsoft Navision Dynamics.
- Matched vendor invoices with purchase orders to ensure pricing accuracy as well as shipping accuracy.
- Maintained hard and soft copy database of matched invoice and purchase orders for future records.
- Responsible for weekly check runs, mailing checks, utility payments, processing credit cards, inputting and depositing checks received via mail daily and end of month closeouts.
0-5 years of experience
Headed the insourcing of Accounts Payable department back to corporate headquarters.
- Implemented polices, producers and created a workflow for the new department.
- Hired, train and manage a staff of six AP clerks and Analysts. Conduct performance evaluations.
- Automated 75% of all invoice processing with various software applications. Resulted in approximately 50% less staff headcount from prior AP operations
- Manage day-to-day operations of the Accounts Payable department
- Manage month-end and year-end close processes, supplier maintenance and W-9 documentation, annual 1099 reporting and internal audits.
- Establish and manage performance metrics for the department, including close monitoring of aged invoices and payment inaccuracies.
- Maintain communication with vendors and key departments, including Purchasing and Sales
0-5 years of experience
Overall accountability and responsibility for the Accounts Payable function, which included managing a staff of ten. This responsibility includes the timely and accurate processing of payments to vendors and service providers. Also included active work on process improvements.
- Review accounts payable ledgers, operational performance metrics and ensure established performance goals are achieved.
- Provide high level of customer service to internal/external customers to ensure KP objectives are accomplished.
- Develop strategic sourcing opportunities for commodities.
- Lead cross-functional teams in developing outsourcing and off-shoring strategies. Implemented off-shore strategies and governance.
- Promote a team environment and provide work direction and guidance.
0-5 years of experience
- Assumed responsibility of full-cycle accounts payable for company of over 20 divisions and entities, including weekly AP reports and payment proposals
- Conducted timely and accurate processing of up to 10,000 invoices, purchase orders, credit memos, and payment transactions per month ($1.5M)
- Assisted in general ledger reconciliation related to AP
- Attained additional skills in MS Excel, Sage MAS 500, and Quickbooks
Accounts Payable Manager Duties and Responsibilities
To accomplish their main goal of overseeing all accounting functions for a firm, Accounts Payable Managers perform various duties. We analyzed multiple job listings to identify these primary Accounts Payable Manager duties and responsibilities.
Prepare Financial Documents Accounts Payable Mangers are responsible for preparing documents dealing with finances, reporting and budgets. They may have to prepare special reports with graphics or statistics. Knowledge of various accounting software programs is a must to automate the daily processes and save time.
Examination and Analysis of Data A keen eye for detail and accuracy is important. Accounts Payable Managers must have the knowledge to competently, accurately and patiently examine financial records, processes and other related data. Companies and firms depend on the accuracy of Accounts Payable Managers to protect their bottom line.
Team Management Accounts Payable Managers’ teams are vital to their success, so experience in managing team members via work verification, relevant training sessions and ongoing support is paramount. An ability to motivate team members is essential. In some instances, Accounts Payable Managers may be responsible for hiring team members.
Negotiate with Vendors and Service Providers Accounts Payable Managers need to act as skilled negotiators at times. They receive invoices from various vendors and service providers and sometimes find errors that need to be corrected. Other times, they may need to negotiate different terms of payment. Whatever the issue, Accounts Payable Managers have to be able to deal with others in a tactful and effective manner.
Accounts Payable Manager Skills
Successful Accounts Payable Managers must possess excellent organizational skills as well as an ability to think analytically. They have attention to detail and an eye for accuracy in all facets of their job. They are able to manage themselves as well as an accounts-payable team. In addition to these general skills and personality traits, employers are looking for Accounts Payable Manager candidates who have the following skills and abilities:
- Managing a team of accounting employees including recruiting, hiring, and monitoring daily workflow
- Overseeing all Accounts Payable processes from petty cash to expense reports to account reconciliation
- Negotiating with vendors to receive better terms and discounts to increase company profit and avoid unnecessary finance charges
- Automating any manual accounting and financial reporting or analysis with accounting software
- Acting as a liaison for the accounting department in order to solve accounts payable disputes
- Completing month-end closing reviews, procedures and corrections as needed.
- Matching purchase orders to invoices and reviewing all invoices for accuracy before authorizing payments
Tools of the trade: Accounts Payable Managers utilize various tools in their daily work. If your goal is to become an Accounts Payable Manager, you should be skilled in using the following:
- Accounting Software – Experience with and knowledge of the main types of accounting software helps automate accounting processes
- Accounting Manuals – Knowing how to use various accounting manuals, which detail policies and procedures, to find and interpret information is vital
- Office Machinery – Accounts Payable Managers must be proficient in using all different types of office equipment such as laser printers, copy machines, 10-key calculators, fax machines and basic computer operation and troubleshooting
- Office Suite Software– Familiarity and proficiency in the full-suite of office software applications, such as Excel, is helpful.
Accounts Payable Manager Education and Training
According to our analysis of online job postings, employers are seeking Accounts Payable Manager candidates who have at least a bachelor’s degree in accounting or another related field. Some employers may prefer candidates who possess a master’s degree in accounting or business administration with a substantial number of hours in accounting. Accounting or business administration students can gain real-world experience via part-time or summer internships with accounting or business firms in their area.
Accounts Payable Manager Salary
The median annual salary for Accounts Payable Managers, categorized by the BLS as Accountants and Auditors, is approximately $68,000. Accounts Payable Managers in the 10 percentile earn about $42,000 annually, while the highest paid make in excess of $120,000 per year. Accounts Payable Mangers in New York, D.C. and New Jersey earn the highest mean hourly rate in the U.S. – $93,280, $93,210 and $88, 940, respectively.
Accounts Payable Manager Resources
We checked the Web to find the top industry resources to aid you in your exploration of a career as an Accounts Payable Manager. From relevant books to industry groups, this list offers opportunities to learn and connect.
The American Accounting Association – Founded in 1916 and considered as a thought leader in accounting, the AAA is noted for its opportunities for collaboration and innovation among its members.
The Association of International Accountants – The AIA’s first and foremost mission is to create “world-class accountants.” They offer a range of membership levels for new graduates to seasoned accountants.
Accounting Best Practices Podcast – Available on iTunes or Google Play, this podcast covers everything from accounting technology to investor relations.
The Bean Counter Podcast – If your goal is to meet with success in your accounting career, this podcast is for you. Whether you’re looking for tips from experienced accountants or you need some resume guidance to land your first job, The Bean Counter has you covered.
Accounting Best Practices by Steven M. Bragg – This book is for accounting managers who want to improve the efficiency and accuracy of their accounting department.
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Accounts Payable Manager
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
