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Accounts Receivable Coordinator Resume Samples
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0-5 years of experience
- Daily ACH drafts for 433 franchise stores
- Collections, NSF, delinquent letters, collections calls
- Established policies and procedures around all AR, cash flow and reconciliation processes.
- Created new customers account and input all banking information into system
- Provided key assistance on month-end, quarter-end, year-end financial reports (income statements, GL, balance sheets) and provided documentation for external auditors.
- Researched and resolved complex accounts.
0-5 years of experience
- Researched and identified refunds processed in error totaling over $10K; requested stop payment on refund check; submit requests for error to be corrected
- Handle key International accounts and reduced Global AR balance by 30% prior to year end close
- Communicate with Partners on a daily basis inquiries that need legal attention to ensure that invoices are paid in a timely manner
- Consistently research and identify misapplied payments and make adjustments to customer accounts
- Initiates processes by establishing expertise relationships with accounts by streamlining duplicate payments, seeking correct contacts to help resolve issues with outstanding balances
- Working closely with management for month end, quarterly and year end close by accurately forecasting monies that will come in prior to the dates of close.
- Proficient in excel by using v-lookups and pivot tables to maintain accurate reporting
0-5 years of experience
- Processed incoming domestic/foreign currency, check, wires and ACH payments against open client receivables
- Managed and updated Unidentified Receipts, Credit Balance Report, Audit Report and Unidentified Balance Report
- Researched and provided supporting documentation for internal/external Audit Requests
- Reconciled Month/Year End Closing Reports
- Prepared Training Manuals for A/R, consulted on SOP, Trained new departmental employees on accounting principles, company procedures, and day to day responsibilities
6-10 years of experience
- Posted all accounts receivable for three doctors’ practices
- Handled all insurance and patient correspondence related to accounts receivables
- Answered telephones and assisted patients with billing inquiries and insurance refund requests
0-5 years of experience
- Reconciled customer statements and transactions.
- Expedited account discrepancies by investigating and analyzing documentation
- Enhanced processes for credit/debit memos
- Customized processes of charge backs for large retail companies deriving from deductions, ie, damage, /advertising, and/vendor fine allowances
- Journal entry posting
- Achieved weekly goals for collection standards for B2B collections
- Strengthened month-end close and audits
- Processed remote bank deposits, ACH, and wire applications (4,000+ weekly), and credit card payments for allocation.
- Reconciled A/R balances against GL accounts.
- Negotiated vendor set up and terms
0-5 years of experience
- Reconciling AR and AP by month-end closing
- Managing day-to-day operations of AP by reviewing all invoices for appropriate
- Generating a weekly payment schedule as well as a detailed AP ageing report to maintain our vendor accounts paid by Net 30 and our freelancers by Net 90
- Monitoring all corporate credit accounts by creating weekly exposure reports
- Managing day-to-day operations of AR by posting all receipts and allocating
- Generating invoices weekly and creating a register for all revenue streams and departments
0-5 years of experience
Create weekly ACH reports to distribute to field representatives in their area for collection purposes. Reconcile payment receipts in multiple ERP systems. Resolve issues with customer billing and cash application by understanding the issue, researching potential drivers, and identifying potential solutions that meet the need of the company and the customer.
- Researched lockbox deposits, purchase orders, and builder locations to identify potential solutions that meet the needs of the company.
- Work collaboratively with management in analyzing business needs, creating documentation materials and providing training to staff and new hires.
- Partner with Credit department to resolve issues with customer billing and cash applications by quickly bringing issues to their attention, communicating the cause of the problem and potential solutions.
- Directly responsible for accurate and timely posting of daily lockbox, EFT/ACH and manual remittance deposits to the appropriate customer account. Ensure reconciliation of all batches in Open scan.
10+ years of experience
Primary responsible for collecting arrears on over two hundred accounts, totaling over 3 million dollars.
- Interact daily with Project Executives, and Project Managers to resolve discrepancies, and minimize errors.
- Interact with Proposal Specialists to ensure new proposals, and change orders are precise and in conjunction with clients contracts and purchase orders.
- Work with clients via conference calls, emails, or by attending meeting to resolve various accounting issues.
- Work closely with the Director of Operations, Controller, and Account Receivable Manager to decide strategy for none compliant client, example of methods; could include outside collection agencies, establishing payment plans, and issuing various letters, putting project on hold, and various settlement agreements.
- Responsible for establishing new accounts, work closely with accounts payable staff members to ensure retainer fees, and Department of Building fee are received timely before jobs begins.
- Interact directly with the billing department to verify accounting information is correct to reduce billing errors, to generate prebilled invoices, and monthly summary invoices.
- Additional responsibilities include; issuing write-offs, credit and debit memos, applying payments, generating account reconciliation reports, and account summaries. Create monthly cash receivable report, generating special project manual invoices, lien waivers, and issuing statements.
0-5 years of experience
- Manage the highest paying insurance company
- Oversee billing/invoices for Blue Care Network and Blue Cross Blue Shield accounts
- Communicate with primary payors to determine best billing practices to ensure efficiency
- Build relationships with payor’s through constant communication regarding payments and invoices
0-5 years of experience
Created weekly aging report to monitor existing accounts
- Continuously building relationships with customers
- Create and apply credit memo’s as needed.
- Work closely with collections when retrieving payment towards aged customers
- Collect and apply payments to accounts with Seasoft system
- Monitor accounts closely notifying them of account status as well collecting payment
- Organize statement reports for customers on a weekly basis
- Communicated with our dispatch team to organize routes for pick up regarding payments
6-10 years of experience
- Reconcile daily bank receipts while utilizing web-based banking general ledger posting.
- Maintain and distribute accounts receivable aging report through Intranet Network.
- Prepare banking deposits and general ledger entries for miscellaneous receipts.
- Reconcile monthly receivable activities inclusive of adjustments, unapplied cash and unidentified receipts to determine accurate cash application.
- Create manual invoices and credit/debit memos for fortune 500 clients.
- Developed A/R aging reporting tools resulting in faster collection and delinquent accounts
- Importing reconciliation reports from Temp Works into Lawson
0-5 years of experience
- Research and resolve accounts receivable accounting issues such as payment reconciliation with the collections team.
- Release shipment orders based on customer account and payment status.
- Process incoming customer payments ensuring that all payments are properly credited to the correct customer account and create invoices when necessary.
- Review appropriate paperwork for correct information and/or compliance to ensure cash application is performed in accordance with establish company guidelines and policies.
- Assist other departments involved in the receipt of customer payments and the resolution of payment discrepancies.
- Utilize the various online systems to enter payments and account numbers for payments received.
- Prepare and process daily bank deposits.
0-5 years of experience
- Complete bi-weekly insurance and client billing
- Collect payments and post to various different accounts
- Contact insurance companies and clients on overdue invoices and payments received
- Work with other ResCare offices to put clients in the computer system correctly and within a 24 hour deadline
0-5 years of experience
- Assist with Customer Phone Disputes and challenges.
- Assigned at the Wholesale Billing, Invoicing, and Collections of Payments.
- Review and enter billings to ensure terms and cycles are in accordance with company agreements.
- Call on past due accounts, resolve invoice disputes, send ad hoc receivables reports to both internal and external clients.
- Apply Payments on the client invoice.
0-5 years of experience
- Managing over 500 customer accounts
- Scanning daily checks into Bank of America Account
- Charging customer credit cards daily for purchases into Oracle system
- Calling approximately 35 customers daily for account balances
- Working with sales reps to keep customer accounts off credit hold
- Creating credit and debit memos for accounts
- Checking sale tax exemption certificates to make sure there valid
0-5 years of experience
- Work aged receivables and identify improper payments, inappropriate claim denials, billing errors and discrepancies on all returned claims through final resolution.
- Contact insurance companies and third party payors regarding errors and discrepancies.
- Resolve errors by resubmitting corrected or unacknowledged claims, medical records, appeals and other documentation required for timely payments.
- Identified trends of payment / non-payment from insurance carriers. Develop relationships and work in cooperation with carrier contacts to resolve issues and secure monetary settlements.
- Issued refunds as needed.
- Credit balance investigation
- Educated in Medical Terminology, EOB’s, Remittances, CPT and ICD10
- Work independently and as a team member.
0-5 years of experience
- Database management of orders from handwritten or computer paper to relational database, review, balance & coordinate changes with salesmen & customers. Keeping all salesmen and costumers happy while following procedures
- Collect, reconcile & balance payments to orders by way of wire transfers, credit cards, checks & cash. Carry out billing, collection & reporting activities according to specific deadlines
- Communicate with & assist customers via phone, email, mail or in-person
- Account reconciliations & process adjustments, prepare bank deposits & reconcile to account databases
- Collect paperwork, post daily reports including balancing of sales orders, accounts receivable, shipping, data entry into computer systems to generate reports for owners & department heads
- Purchase materials & equipment at the request of personnel to maintain inventory
- Responsible for telephone switchboard, directing calls & coordinating messages
- Greets & directs customers in a polite and courteous manner, proficient in operating a computer, typewriter, calculator/10key by touch, and general clerical duties as such as mail, complex filing system
- Ability to understand and follow directions and can give directions both verbally and written
6-10 years of experience
- Responsibilities consisting of billing various payer sources (private pay, co-pays, WA & ID Medicaid, multiple Long Term Care insurance companies, etc.), making deposits, record-keeping, processing refunds, cash transfers, data entry, running reports, research for monthly A/R calls, soft collections, reporting to and following up with individual branches concerning their delinquent accounts, processing of credit card and ACH payments.
- Daily utilization of Microsoft Excel and Word, Interactant, Point of Care, and Groupwise.
- Trained new administrative and branch staff, including a trip to Boise to train employees of a newly acquired company.
0-5 years of experience
- Assist Accounting Manager with high volume Accounts Receivable
- Customer Service and Account Management
- Credit risk assessment
- Invoicing and Payment Posting
- Payment Plan structuring and Collection reporting
- Aged Trial balance
0-5 years of experience
- Resolved accounts receivable issues; recording problems in system
- Processing credit applications and establishing credit limits for new accounts
- Making collection calls
- Responsible for processing sales orders
- Processing of accounts payable and accounts receivable
- Billing of customers
- Preparing and recording daily deposits
0-5 years of experience
- Generate client invoices and send out via preferred delivery method
- Handle customer inquiries related to billing, account credits and returned items
- Work directly with purchasing and sales departments to provide proof of delivery in order to expedite payment
- Monitor AR aging reports
- Responsible for all billing and collection activity including follow up and cash application
- Prepared and remotely processed all bank deposits twice weekly
- Process all adjustments for sales tax and customer discounts
- Created AR letters to include friendly reminders and hold notifications
- Setup new receivables/master accounts in accordance with established credit policy
- Requested and updated Certificates of Insurance (COIs) for new and existing customers
0-5 years of experience
- Reconcile processed work by verifying entries/comparing system reports to balances.
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports as well as recording entries.
- Summarize receivables by maintaining invoice accounts, while coordinating monthly transfer to accounts receivable account, verifying totals and preparing reports.
- Post customer payments by accurately recording cash, checks and credit card transactions.
0-5 years of experience
- Prepare and submit clean claims to various insurance companies either electronically or by paper.
- Appeal denied claims and complete billing of unbilled claims to ensure the organization is paid for dispenses
- Responsible to research every state’s Medicaid requirements for Pharmacy provider enrollment, filling out applications, and maintaining contracts.
- Answers questions from patients, clerical staff and insurance companies.
- Identifies and resolves patient billing complaints.
- Prepare, reviews and sends patient statements.
- Evaluates patient’s financial status and establishes budget payment plans.
- Track and report status of delinquent accounts monthly.
0-5 years of experience
- Assist supervisor with daily activities and projects
- Review and process invoices, voids and credits accordingly
- Enter weekly production for services completed
- Assist with end of month reports and prepare for closing
0-5 years of experience
Business to Business collections
- Reconcile Vendor statements/Create customer statements
- Process PO/Non-PO invoices with 3-way matching
- Handle Freight Claims/Retrieve shipping docs
- Processed returns/debits/credits/invoice cancellations
- Process customer payments
- Create cash books & cash input sheets (Excel)
- Month End AR report
- Damage/Shortage/Penalty report
- Customer Repays
- Clear deductions Shortages/spoils in MEI
0-5 years of experience
- Maintain accounts receivable and related accounts, reconcile accounts receivable subsidiary ledgers
- Ensure accounts receivable transaction activity is documented and detailed into well-maintained account records
- Prepare and process invoices for government and non-government contracts and monitor timely payment of receivables. Verify funding source billing requirements and maintain funding source eligibility parameters
- Receive and post cash receipts, bank transactions, journal entries and all other miscellaneous receipts
Accounts Receivable Coordinator Duties and Responsibilities
While an accounts receivable coordinator’s day-to-day duties and responsibilities are determined by where they work, there are many core tasks associated with the role. Based on our analysis of job listings, these include:
Set Up New Accounts Accounts receivable coordinators assist with approving and creating new customer accounts. This can include running credit checks on applicants, setting up terms for billing, and choosing a credit limit. They also record new customer information in the company’s accounting system.
Handle Invoices and Statements Creating accurate invoices for customer purchases and sending statements out on a scheduled basis are key to informing customers of what they owe and receiving payments on time. These documents also serve as documentation for reconciling accounts.
Process Payments As customers pay their bills with checks and credit cards, accounts receivable coordinators process these payments and update customer invoices and account information to indicate these receipts. This can require working with other accounting professionals to handle concerns such as bounced checks.
Resolve Billing Issues When customers do not pay their invoices on time, accounts receivable coordinators assist the collections process by coordinating with and calling management and collection agencies as needed. They also help answer questions customers have about their charges and help error-check the customer’s account data.
Create Financial Reports Coordinating with other accountants and management, accounts receivable coordinators help with monthly general ledger journal entries and accounts receivable reports as well as daily reports about any account errors. They also assist with daily billing reports that note any changes to the customer’s payment terms.
Accounts Receivable Coordinator Skills and Qualifications
In addition to an eye for small details, accounts receivable coordinators need a background in accounting along with strong computer and math skills. Employers look for coordinators who have this skill set:
- Familiarity with general accounting principles – accounts receivable coordinators have a working knowledge of the accounting cycle and steps needed to enter transactions, create reports, make invoices and statements, and reconcile accounts regularly
- Proficiency with accounts receivable processes – they understand the steps for setting up new accounts, entering payments, handling billing issues, and following up to collect on overdue accounts
- Data entry – using computer software to enter transactions, generate documents, and update customer information requires typing skills and a high level of accuracy
- Attention to detail – a small error in a customer’s account can cause incorrect invoices or failed payments. Accounts receivable coordinators need an eye for detail to both prevent errors when recording data and to uncover errors when they do occur
- Communication skills – whether making a collections call to a customer or updating management about an account’s status, accounts receivable coordinators need strong communication skills to provide clear information
Accounts Receivable Coordinator Education and Training
Accounts receivable coordinators typically have a high school diploma supplemented by some college-level accounting coursework, although employers sometimes prefer an associate’s or bachelor’s degree in accounting. Helpful coursework covering the accounting cycle, financial data entry processes, accounting standards, and taxation serve as good preparation. Employers often provide up to six months of training covering the company’s accounts receivable processes and software.
Accounts Receivable Coordinator Salary and Outlook
The Bureau of Labor Statistics classifies accounts receivable coordinators as bookkeeping, accounting, and auditing clerks and lists a median salary of $39,240 a year. Accounts receivable coordinators in the 10th percentile make around $24,600 a year, and the highest paid make around $60,700. When working fulltime, they commonly receive health and dental insurance benefits and vacation time. Employment of accounts receivable coordinators will experience little change through 2026, with only a 1 percent decrease expected. While companies can use software to automate some accounts management tasks, this occupation group is large enough to present plentiful job opportunities, especially as existing accounts receivable coordinators change jobs.
Helpful Resources
Are you interested in learning more about starting a career as an accounts receivable coordinator? Check out these resources to read about the occupation and connect with other professionals in the field:
Institute of Finance and Management – this industry organization for finance professionals offers membership, certification programs, and industry events. Its website features career development tools and information about local chapters to join
Accounts Receivable Management Best Practices – author John G. Salek worked in accounts receivable for much of his career and wrote this book to show examples of best practices companies can use to collect payments and prevent delinquent accounts. His tips apply to organizations of any size and also consider Sarbanes-Oxley compliance
Accounting Jobs and Jobseekers – this LinkedIn group gives accounting professionals a place to network and get career advice. Recruiters and employers also post jobs and seek referrals here
All You Need to Know About Accounting and Accountants: A Student’s Guide to Careers in Accounting – this book by author Robert Grottke serves as an introduction to the accounting field and offers insight on the education and skills needed to enter the field and advance
Billing Collections Cover Letter Examples
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
