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0-5 years of experience
Managed all payroll adjustments and time and attendance inquiries for 200+ employees in 21 unions for one company. In addition, managed the same for additional 2K+ employees with assistance of time and attendance administrators.
- Ensured all benefits and annual job rate increases were applied and updated by unions receiving benefit payments on time and increases updated in human resources system on effective dates.
- Reviewed and interpreted all union contract provisions for administrators and managers, ensuring time and attendance entries for payroll were accurate.
- Provided reports to managers and time and attendance administrators, detailing earning hours for employees and ran reports they were unable to create respectively.
- Compiled union members’ payroll registers, W-2s and quarterly company tax reports as requested for audit purposes.
- Processed over 50 verifications of employment each year which included credit agencies, rental properties, workman’s compensation and wage statements for medical needs, meeting vendor requirements.
- Ran and submitted multiple worksite quarterly reports for various companies and states, providing employee count and wages as requested by Department of Labor and required by Federal government.
0-5 years of experience
Reviewed approximately 350 union employees’ biweekly timesheets to ensure that the information is properly recorded into the Kronos Timekeeper Central.
- Prepared and executed biweekly payroll check requests to different Government Agencies for employees that wages are being garnish.
- Handled and delivered biweekly Ceridian payroll reports to the accounting department.
- Helped and assisted the accounting department in the preparation of the tax liabilities and expenses reports.
- Kept track of biweekly pay stubs for the different department of the company.
0-5 years of experience
Provided excellent customer service by responding to Internal and external inquiries.
- Organized and maintained a daily spread sheets of incomplete time sheets
- Assisted with Auditing of outstanding past due incomplete time sheets.
- Contacted Care-Givers and advised on time sheets to be State compliance.
- Prepared and process time sheets at departmental standard.
6-10 years of experience
Provided a wide range of payroll processing services as a member of a small team.
- Data-entered employee time, resetting pass words, and correcting all errors.
- Ensured accurate processing of year-end W2 and W2C, validating printed and electronic
- Processed daily tax queries and adjustments.
- Audited all 401K feeds for correctness ahead of payroll runs.
- Addressed and completed multiple employment verification requests daily.
- Responded efficiently to wide range of critical inquiries for data and information including: subpoenas; immigration letters; social security and Veterans Administration wage requests; and unemployment forms.
0-5 years of experience
Assisted customers in all aspects of the party planning process, from choosing one of our classic packages to creating a personalized event
- Registered and welcomed guests, set an energetic social tone, interacted with the children prior to the party’s start and generated enthusiasm
- Assisted with marketing strategies and handed out promotional materials
- Supervised up to sixteen parties daily and managed upwards of fifteen employees per shift
- Worked closely with the owner and general manager on projects including inventory assessment, employee evaluations, quarterly employee meetings, etc.
- Was responsible for cash management, processing and tracking invoices, and employee scheduling
0-5 years of experience
Processed bi-weekly automated and manual paychecks per pay period for 2,500 employees across thirty-nine locations nationwide, using Alliance Payroll Service.
- Coordinated the distribution of all payroll checks, remittances and W-2’s to employees.
- Resolved any payroll issues from employees, general managers and district managers efficiently and resourcefully.
- Maintained accurate payroll files, records and handled all employee inquiries in a timely manner.
- Responsible for recording workman’s compensation and general liability claims in company database, and acted as the primary contact for any and all legal suits.
- Supplied insurance team with employee wage and personal information needed to resolve workman’s compensation claims.
- Compiled and organized specialty books for 39 restaurants.
- Handled special projects at any given time for the Vice President of Operations.
- Processed company’s reward card transfers electronically via Aloha Enterprise system.
- Monitored the stores’ Aloha Enterprise system to examine the use of comps and voids, reported discrepancies to the district managers for further investigation.
0-5 years of experience
Recorded and entered all employee hours into a spreadsheet for the Comptroller to review.
- Designed and replaced over 200 kitchens with new cabinets and appliances.
- Repaired and supported existing beams under the floors of a building.
- Buy and transport all necessary equipment for current and future projects.
0-5 years of experience
Responsible for all new hires of hourly employees, including new hire orientation, gathering all necessary documentation, entering information into Powersource, ProBusiness and ADP Timesaver, requesting background checks and creating and maintaining employee files
- Responsible for entering all employment changes (ex. promotions, demotions, merit increases, transfers) for hourly employees
- Conducted exit interviews of all employees
- Prepared and maintained job postings for Craigslist, Monster, CareerPlug, Proven, FitnessJobs.com, Woodlands On-Line and HCareers
- Received resumes and reviewed for specific qualifications depending on the position
0-5 years of experience
Processed payroll for weekly and semi-monthly payroll schedules
- Managed time system for 16 districts with over 1000 employees
- Performed direct deposit entries, reversals of incorrect payments and issued same day payments
- processed salary increases and promotions, set employees up for 401K contributions
- Assisted with the company’s acquisition of Tommy Hilfiger within the payroll department
- Created an Excel spreadsheet to have all employees entered into an electronic paystub/W2 system
- Received calls from employees and managers with questions regarding payroll related issues
0-5 years of experience
Verified payroll reports to identify and correct pay rate and working hours errors
- Performed task of adding new home care aides’ profile in Charts (Payroll system)
- Responded to queries from employees such as W-4 forms, withholdings, pay rate and tax rate
- Assisted with the completion of payroll forms such as timesheets, W-4 forms and direct deposits
- Confirmed home care aides’ working hours, working schedules with their timesheets
- Responsible for notifying home care aides for any timesheet and payroll problems
0-5 years of experience
Responsible for processing payroll for over 2000 faculty, staff and students.
- Served as primary contact for all ADP E-time entries.
- Reconciled time sheets benefit reports and other payroll ledgers.
- Provided training to all new employees on the use of ADP E-time.
0-5 years of experience
Managed payroll operations of the university consisting of over 2,000 staff and 20,000 students
- Reallocated budget funds to ensure accurate balancing of accounts
- Provided resolution for management and employees regarding salary and time issues
- Interpreted, applied, and communicated university policy and guidelines accurately
- Maintained verbal and written communication with management regarding inconsistencies
- Completed Purchase Requests to pay departments and other various funds
- Maintained confidential files with appropriate documentation for backup
- Ensured compliance with payroll rules and guidelines through verbal and written communication
- Collected, coded, verified, and processed payroll information and related transactions
- Audited employee records for errors and accuracy
0-5 years of experience
Conducted orientation for new employees on DRMC payroll policies
- Completed daily manual time entries into payroll software system
- Submitted new employee information to verify correct payment of shift differentials
- Audited employee data for exceptions of measures and created reports for supervisor for view
- Biweekly ran payroll files, printed checks and audited activity for over 850 employees
- Entered deduction information including IRS levies, child support orders, student loans, etc.
- Acted as point of contact to all employee regarding questions with their pay
6-10 years of experience
Processed weekly and bi-weekly payroll for 6000 employees in 28 States for assigned locations.
- Responsible for processing New Hire paperwork, job referral letters, rate and status change, union and benefits retro pay and reimbursements.
- Researched and corrected discrepancies with employees, regarding their paychecks
- Report data of Statistics Compliance to Department of Labor
- Processed supply orders for Payroll Department
0-5 years of experience
Responsible for compiling, preparing, identify and correct discrepancies in Monthly Billing.
- Assemble accounting data; calculate fees and charges to prepare invoices.
- Prepared and updated Excel tracking and statistical spreadsheets accurately and promptly.
- Maintained monthly accurate documentation.
- Providing direct support to the Billing Supervisor. (Excel & KFS System).
0-5 years of experience
- Assigned to A.C. Moore, Inc. in Berlin, NJ to assist with payroll for 5000 employees utilizing Great Plains software.
- Successfully managed timely delivery of checks to 130 stores as per truck loading schedule.
- Developed spreadsheets to track retroactive benefits deductions to ensure proper deductions were withheld.
- Managed W-2 reprint requests with a minimum turnaround time, which enabled employees to meet IRS filing deadline.
0-5 years of experience
Collected and checked duty sheets for accuracy. Used duty sheets to clear pre-billing in HHA exchange.
- Ensured Home Health Aides are clocking in and out correctly and advise them if needed.
- Attached duty sheets to appropriate invoices and filed away.
- Provided conflict and exception reports and any duty sheets that may be needed.
- Assisted coordinators with basic attendance issues such as verifying attendance with patient and clocking HHAs in and out.
- Assisted with contacting contracts to receive authorizations needed in order to serve patients accurately.
0-5 years of experience
Prepared payroll related media communications for distribution to all employees
- Verified new hire paperwork to ensure compliance requirements and enter data into the Great Plains system
- Applied secretarial skills in preparing excel spreadsheets for requested information and compossed documentation processes
- Assisted the Payroll Manager in printing and distribution of year end tax forms
- Completed employment verifications
10+ years of experience
Processed daily data entry of hourly employee time cards
- Audited payroll reports
- Provided timely, knowledgeable response to information requests
- Trained new personnel for data entry
- Scheduled and trained personnel for yearly inventory data entry
- Processed accounts payable and accounts receivable
- Praised by management for quickly becoming a trusted assistant known for “can-do” attitude, flexibility, and high-quality work
0-5 years of experience
- Assisted the staff in the University payroll department with biweekly and monthly processing time cards into the ADP computer system.
- Created and entered data onto an Excel Spreadsheet to reconcile the accuracy of the transmitted payroll.
- Received approved invoices, assigned accounts payable codes, reconciled for accuracy and processed payment using the Colleague Software System.
- Created purchase orders and distributed to the appropriate parties for verification and then submitted to vendor.
0-5 years of experience
Calculated monthly payroll for 1,200.00+ employees throughout 12 states and for three (3) companies. Including overtime hours, bonus pay, retro pay, and travel time.
- Entered employee maintenance, i.e., status changes, new hires and rate increases into Mas90 payroll software
- Heavy Internal customer service experience responding to employee calls
- Prepared reports using Excel and prepared Check Request for 401k
- Prepared state taxes for payment; assisted billing department with data entry, assisted accounts payable with data entry, printing checks, and reconciling statements
0-5 years of experience
Reconcile monthly employee benefit forms with high attention to detail
- Diligently analyzed, organized, and filed eligibility forms, tax forms, and financial reports
- Key point of contact for solving students and staff Finance and Accounting related problems clearly
- Assist with research projects in Finance, Accounting, and annual audit requests
- Developed filing strategy to improve company’s efficiency and reduce risk of information loss
0-5 years of experience
- Filing and distributing payroll records between company and its subcontractors and union employees.
- Generated and produced a comprehensive MS Excel worksheet from company’s payroll system, as well as, data provided by employee.
- investigated and designed worksheets to cover the last four years while under an urgent deadline for the PHR to present findings to company heads and lawyer.
0-5 years of experience
- Efficiently helped care providers finish the enrollment process and answered the payroll questions
- Patiently communicated with care recipients for applications, care providers and payroll issues
- Efficiently assisted the payroll department, social workers and other services programs with their request
0-5 years of experience
New hire orientations and paperwork submittal (I9 &W4, etc.)
- Payroll Entry using PeopleSoft System
- Data Entry of company revenue & Employee bonuses
- Handling of confidential information on a daily basis
- Planned travel arrangements
- Designed electronic file systems and maintained electronic and paper files
- Served as central point of contact for all outside vendors needing to gain access to the building
- Organized files, developed spreadsheets, faxed reports and scanned documents
- Auditing of payroll, expenses and bonuses
0-5 years of experience
Timekeeper/Payroll Assistant
- Processed bi-weekly payroll for 125 employees
- Processed weekly payroll for 15 temporary employees
- Managed employee Safety training data entry
- Maintained employee records
- Documented paid time-off benefits on the employees’ individual attendance record
0-5 years of experience
- Calculated labor hours for over 200 employees and entered data into Quickbooks
- Distributed work tickets to Project Managers and Department Heads
- Expedited the billing process
- Resolved payroll discrepancies by collecting and analyzing information.
0-5 years of experience
Multi-state payroll processing for 700 employees using ADP WorkForceNow.
- Administer Oracle Time & Attendance System
- Created and analyzed reports to resolve any payroll processing abnormalities and to facilitate any information needed for the accounting or human resources departments
- Process new hires, terminations, garnishments, unemployment’s claims, direct deposit, long and short term disability, workers compensation, etc
- Provide customer service to incoming employee inquiries.
- Remit wage tax payments to over 20 local tax jurisdictions.
- Create and manage multi-state municipal, LST, School District Tax, etc.
6-10 years of experience
Helped supervisor to process weekly payrolls for the company
- Helped to answer employee questions concerning their paychecks, etc. and quickly resolved any issues with paychecks, etc.
- Printed and mailed garnishment/child supports and filled out garnishment interrogatories.
- Updated employee and employer contributions to employee HSA accounts as needed in HRIS system and tracked total employee and employer contributions on a spreadsheet.
- Compiled and processed monthly cell phone billing for RC Willey Sales associates.
- Entered in new hire direct deposit information into HRIS and any changes in existing direct deposit inform for current employees.
0-5 years of experience
Daily basis shared the responsibility for the GL coding/ inputting/posting of Accounts Payable invoices into Mas 90 computer system.
- Daily input of all employee time cards.
- Once a week generated time card reports and reviewed them for accuracy, as well as correcting any discrepancies.
- Responsible for computerized inventory control from outside vendors.
- Processing of monthly check run.
- Special handling of all vendor Purchase orders.
0-5 years of experience
Ensures that time card entries and updates are completed accurately and on a timely basis.
- Assists in the mailing of annual employee W-2 forms.
- Submits ACH payments along with backups to government agencies.
- Assists employees with payroll inquiries as needed.
- Updates monthly payroll gross to net reports.
- Runs weekly time card reports for completion and accuracy.
- Maintains filing system for employees monthly garnishment payments.
- Performs other payroll related duties as needed.
0-5 years of experience
Allocate pay orders to agency departments for health insurance, payroll, and pension and worker’s compensation payments
- Calculate various employee deductions, such as: health insurance, pay raises, pension/wage garnishment
- Generate bi-weekly payroll for 600 employees utilizing ADP
- Prepare general ledger journal entries for bank fees, payroll taxes, and pension
- Reconcile agency bank accounts to generate expenses and allocate expenses to the departments such as: ADP fees, health insurance and payroll
- Utilize ADP to run health insurance, pension, wage garnishment and worker’s compensation
- Transfer foster grandparents attendance from paper timesheets into the ADP system
10+ years of experience
Prepare and process the administrative semi monthly payroll that contains 1300 employees
- Reconcile and pay bills for medical and life insurance
- Prepare Federal, State and Local taxes reconciliation for Accounting
- Process employment verifications, and terminations
- Run deduction reports and process request for garnishments, IRS payments, Pheaa, and bonds
- Prepare and transmit retirement and loan payments for Vanguard, TIAA-CREF and Lincoln Financial Investments
0-5 years of experience
Administered PeopleSoft System for approximately 20 employees in the corrosion department.
- Runs Corrosion Work Orders (CWO) reports for accuracy, audit purposes and distribute on weekly basis to upper management.
- Process weekly timesheets for the gas department, regular hours, sick, vacation, unpaid days, overtime, work related expenses and allocate worked hours base on work orders and LOGICA virtual ID system.
- Monitors employees on Leave of absence and worker compensation.
- Process and audit inspections entries through PeopleSoft Gas Inspection System (GIS).
- Assist Department manager with new Jobs description to both external and internal postings.
- Various administrative work functions such as updating of Electric Ops tracking systems, Project Wise, Open Mains, Banks Off, eTrac, Shunts & Bridges, updating/creating spreadsheet
0-5 years of experience
Processed multi state payroll for approx 200 facilities/ 3000 employees on a weekly and bi-weekly basis
- Imported and balanced payroll files for processing
- Data entry of employee HR information using ADP Enterprise system
- Validate daily audit reports
- Performed customer service to facilities and their employees
- Participated and completed mass payroll conversion
- Participated in quarterly SOX audits
- Trained coworkers and customers on appropriate applications specific to them
- Set up and maintain employee direct deposits, union dues, United Way and etc deductions
- Submit and reconcile manual check requests from facilities
0-5 years of experience
Process semi-monthly payroll for over 450 employees in 5 Communities in Great Plains.
- Process semi-monthly payroll for over 1800 employees in 10 Communities in Ulti_Pro.
- Set up and maintain garnishments.
- Process manual checks and void checks.
- Reconcile payroll tax reporting.
- Reconcile payroll GL accounts and prepare JE’s to post to GL.
- Liaison between Human Resource and Payroll Department.
0-5 years of experience
Handle all payroll processing for 300 hourly staff from payroll and time recording system.
- Manage timecard and prepare payroll and work-hours related analysis reports.
- Responsible to maintain record for computing, withholding and deductions associated with net earnings.
- Maintain accurate and update information in payroll system. Information included W4, direct-deposit, benefits and 401K enrollments, garnishments and other personal information changed from the active staffs.
- Response to payroll and work-hours related enquiries and audit requests from government and business entitles.
- Assist Accounts Payable to issue manual checks in ad hoc basis.
- Perform general receptionist duties.
0-5 years of experience
Implement MITC Time & Attendance Program from beginning to 50% complete
- Process bi-weekly payroll for approximately 200 employees using ADP payroll system
- Calculate employee’s time worked/benefit time & enter into ADP
- Generate manual checks as needed
- Enter new hires, terminations, and data changes into ADP
- Fill out employee verification, worker’s comp. and disability forms
0-5 years of experience
Performed duties attending to the needs of children with mental health disabilities
- Create and assist in maintaining confidential records for clients ages 5-16 years
- Document GIRPS, Behavior Logs, Daily consumer reports and incident reports on children
- Ensure that children receive the necessary services, according to the assessments, treatment plans and goals that are set for them with their family, caseworker and clinician and to maintain those records
- Train and supervise new employees in compliance with HIPAA laws
- Complete tasks pertaining to Front desk duties, receiving phone calls, ordering supplies, scheduling meetings and trainings
- Assist with the payroll process, maintaining the time clock records and keeping up with the payroll summary for over 50 employees
0-5 years of experience
Compiled company information and related material and distributed it to candidates.
- Opened and properly distributed incoming mail.
- Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
- Oversaw the day-to-day processing of payroll for 300+ employees, including review of timesheets and computing pay in accordance with FLSA.
- Pulled internal reports as requested (salaries, bonuses, hours worked).
0-5 years of experience
- Received and entered applications via e-mail, fax, or mail into the computer for all new hires, re-hires and terminations.
- Entered wage garnishments, pay raises, bonuses, and termination paperwork into the computer.
- Researched and corrected all payroll issues.
- Verified I-9’s.
0-5 years of experience
Effectively and efficiently process payrolls for three companies within [company name] in ADP.
- Process payrolls with information given for Bi-Weekly and Semi-Monthly payrolls
- Track and process employer contribution to Health Savings Accounts to all employees monthly
- Track and balance per payroll all Health Savings Account contributions employee contributions
- Assist Payroll Specialist on projects
0-5 years of experience
Processed Bi-Weekly payroll for 1300 employees utilizing ADP
- Updated and changed hours into E-Time keeping system for 200
- Entered all status forms for updates and changes into ADP, HR Perspective
- Responsible for completing all verification of employment
- Data entry of all of I-9s and EEOC forms in Hr Perspective
- Processed Garnishments, Tax Levies, Child Supports, Bankruptcies
- Handled department mail and process daily
0-5 years of experience
Verify employee’s demographic information
- Update I9’s, W-2 and W-4 forms
- Review timesheets, wage computation, and other information to detect and reconcile payroll discrepancies.
- Compute wages and deductions, and enter data into Kronos and Payroll Network
- Perform payroll audits to update employee data
- Keep track of leave time, such as vacation, sick, personal, family medical leave and workers comp.
- Address non-escalated employee issues in a timely manner.
0-5 years of experience
Assisting with processing payroll and batching for the following pay period utilizing Visitrak System and Kinnser System
- Contacting clinicians regarding notes and route sheets that needs to be processed by the payroll cutoff date
- Assisting Human Resource with certain task, such as contacting clinicians for their credentials
- Assisting Front Desk with answering and screening incoming calls
- Ensuring that the clinicians credentials and licenses are up to date
- Assisting Case Managers and Medical Records with several job duties
0-5 years of experience
Advance from an internship, office assistant position into a permanent payroll position
- Performs tasks required to establish and maintain employee and payroll records
- Maintain time and attendance records for employees and enter new hires into the system
- Post changes in pay and tax status and other changes as necessary
- Work as a member of a team to communicate and process payroll for six state agencies
- Adhere to standards for professionalism and confidentiality
Payroll Assistant Duties and Responsibilities
The daily job duties performed by payroll assistants vary based on how many employees work for the business and the complexity of the payroll itself, which can be complicated by direct deposit requests, wage garnishments, and other issues. However, these essential job tasks are generally the same in all business environments:
Assist Payroll Manager Payroll assistants provide assistance to the payroll manager in all tasks as assigned.
Enter Payroll Data into System Payroll assistants enter payroll data into digital systems to keep all payroll files up to date.
Maintain Accurate Staffing Sheets Payroll assistants maintain daily staffing sheets showing hours worked for all employees.
Create Staff Schedules Payroll assistants create work schedules for all staff members.
Process Tax Forms Payroll assistants process W-2 forms for all employees at the end of each calendar year.
Manage Payroll Tasks Payroll assistants help process wage garnishments and direct deposits for all employees as needed.
Maintain Confidentiality Payroll assistants keep all payroll information confidential, maintaining privacy for each and every employee.
Answer Questions Payroll assistants answer questions from staff and managers regarding all payroll concerns.
Payroll Assistant Skills and Qualifications
Payroll assistants use mathematics and computer skills to process payroll tasks such as filling out tax forms, tracking employee hours, and creating staff schedules. Payroll managers seek payroll assistants who have the following specific skills:
- Computer skills – payroll assistants use computer skills to work with software programs such as Microsoft Excel and digital filing systems
- Data entry – payroll assistants are responsible for entering information into digital filing systems, which requires good data entry skills
- Mathematics – basic math skills are essential for payroll assistants, because finances are a key element of the job
- Organization skills – payroll assistants must be well-organized to manage a variety of different payroll concerns for all staff members
- Communication skills – payroll assistants work closely with payroll managers to receive instructions, and also answer questions for other managers and staff members, which both require excellent verbal communication skills
- Multitasking – payroll assistants juggle multiple payroll concerns and manage staff schedules and payroll problems for many people at once, so employers look to fill this role with strong multitaskers
- Time management – payroll assistants use good time management skills to meet strict deadlines
Payroll Assistant Education and Training
Most employers require payroll assistants to have a high school diploma or GED at minimum. Candidates who have an associate’s degree in business, finance, or a related discipline are strongly preferred. However, some employers will hire payroll assistants on an entry-level basis and provide paid training so they can learn the functions of the job. All payroll assistants receive some on-the-job training, the length of which varies based on the company and the amount of education and experience the candidate already has. During this paid training period, payroll assistants work under close supervision from the payroll manager.
Payroll Assistant Salary and Outlook
PayScale reports that payroll assistants earn a median hourly income of $15.50. According to information provided by the Bureau of Labor Statistics (BLS), general office clerks (who perform similar work to payroll assistants) earn a median income of $31,500 per year, or $15.41 per hour. General office clerks occupied more than 3 million jobs in 2016. The BLS estimates that jobs for these professionals will experience little to no change through the year 2026. Full-time payroll assistants typically receive medical, dental, and vision insurance benefits. Some employers may also offer life insurance and retirement planning options for full-time payroll assistants. Paid holidays, vacation leave, and sick days are usually included in standard benefits packages.
Helpful Resources
Use these books and websites to learn job strategies, get career guidance, and master various techniques payroll assistants need to know to succeed:
American Payroll Association – locate conferences, get up-to-date news, find education and certification programs, and discover other resources for payroll professionals at the APA website
The Employer’s Payroll Question and Answer Book (2018) – read this book to get answers to complicated payroll questions involving wage garnishments, direct deposit, and other payroll problems
American Accounting Association – use the AAA website to find jobs, research payroll issues, and learn more about accounting in general
Payroll Management: 2018 Edition – enhance payroll efficiency, reduce errors, and learn strategies for processing payroll with this book, which covers basic and advanced payroll issues
National Human Resources Association – explore the career center to find jobs, discover upcoming meetings and events, and find information for human resources and related careers of all types at this website
Mastering Payroll: Paying Wages, Withholding, Depositing and Reporting Taxes, Correct Use of Government Forms – master even the most complex payroll issues, from paying out employees to managing government tax forms, with the tips in this guide