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Payroll Coordinator Resume Samples
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10+ years of experience
Processes weekly/bi-weekly gross-to-net payroll cycles supported by an in-house Payroll system, including all earnings and deductions. Comply with all federal wage and hour laws and federal, state, and local payroll policies.
- Achieved an outstanding team deliverable of over 400 next day delivery, manual checks due to an acquisition.
- Implemented a system upload template to process severances earnings which greatly saved the payroll team processing time and manual effort.
- Instrumental in the development of union training procedures and an automated system which streamlined day-to-day processes and increased productivity by more than 50%.
- Participated in all Tax update testing to allow for accuracy and up-to-date tax implementation within the Peoplesoft system.
- Exhibits cross-functional flexibility by managing all assigned paygroups and speciality functions as well as being a resource for newer Specialists.
0-5 years of experience
Processed semi-monthly, multi-state payroll for 250+ employees and freelancers using [company name].
- Constructed leave pay schedules, processed payroll garnishments, and worked closely with the Human Resources team to pay out bonuses, severances, service awards and special payments.
- Audited and submitted HSA, FSA, and 401k contributions semi-monthly.
- Monitored delinquent timesheets and sent weekly communications to department heads. Also, trained all new employees and freelancers on timesheet completion.
- Compiled and reconciled billing for client Buffalo Wild Wings monthly for media and production.
- Participating member of the Fun Team, who planned all agency holiday and special events.
0-5 years of experience
Provided comprehensive office support to Directors of summer camp in upstate New York with 275 campers and approximately 150 employees
- Answered and screened busy phones, took accurate messages, responded to phone inquiries in a timely fashion
- Performed general office tasks including creating camp documents and memos, emails and other correspondence sent out to families
- Filed, faxed and scanned documents as needed, ordered office supplies and communicated with vendors
- Processed cash advances, balanced cash receipts and made bank deposits
- Assisted with payroll including the input of hours and completion of W-4 and I-9 Forms.
- Updated Payroll records by entering changes such as new hires and employee status changes
0-5 years of experience
Promptly handled and reviewed employees’ time cards with accuracy using T-works software.
- Calculated wages and updated employees’ records into the master payroll file.
- Evaluated data for errors, discrepancies and adjustments.
- Recognized for exceptional organization and time management skills to meet monthly reports prior to deadline.
- Corresponded effectively with employees and senior management resolving payroll issues.
- Managed employees’ database and efficiently upgraded the filing system.
0-5 years of experience
Processed biweekly multi-state payrolls using ADP PCPW for approximately 1100 employees
- Prepared biweekly journal entries for accounting using Excel
- Interfaced payroll from Deltek, upload Excel spreadsheet into ADP
- Assisted employees/managers with payroll inquiries
- Applied for new tax ID numbers as needed for existing companies as well as future acquisitions
- Maintained and monitor wage garnishment and other duties as assigned
10+ years of experience
Prepared payroll for 1600 employees on a bi-weekly schedule for three facilities.
- Maintained employee files, new hires and deductions along with vacation/sick accruals.
- Processed all child support, garnishments and levies.
- Ensured data validation transfers to/from payroll services
- Balanced payroll and compared differences to previous pays.
- Trained employees on using the payroll clocks.
0-5 years of experience
Processed payroll for over 5000 bi-weekly and semi-monthly employees. Entered tax changes, and garnishments using PeopleSoft .Ran monthly queries for accounting team and managers as requested.
- Coordinated with HR on policies and procedures to improve payroll functions.
- Filed withholding taxes semi-monthly, monthly, and quarterly for 15 states. Processed garnishment payments. Made monthly journal entries into Oracle.
- Audited payroll timesheet and all system data for accuracy.
- Researched and resolved payroll issues within a 24 hour timeframe.
0-5 years of experience
Processed multiple bi-weekly hourly & manager payrolls for approximately 4,800 employees.
- Managed and processed garnishments/liens, employment & wage verifications for government agencies (federal, state & local), banks and courts/attorneys.
- Managed W2/W2C process and request
- Managed address changes, direct deposit enrollments and/ or changes, Rose Fund contributions
- Researched and calculated pay related issues, and processed off cycle manual payroll checks.
- Prepared miscellaneous reporting and other adhoc projects as requested.
- Interact with the Accounting Department to resolve coding issues or as needed.
0-5 years of experience
Held total responsibility for submitting payroll to ADP bi-weekly and semi-monthly. Reviewed all tax forms (W-2s, 1099s, 941s, 940, W-3, and various state forms).
- Generated information for Vice President of Human Resources.
- Maintained all paid time off for employees.
- Provided payroll information for company’s internal accounting team.
- Provided 401(k) reports to Senior Human Resources Representative.
0-5 years of experience
Responsible for processing weekly payroll
- Responsible for all data entry into the payroll system including direct deposit, W-4 and new hire information
- Process all weekly, quarterly and annual withholding payments according to State and Federal guidelines
- Responsible for handling all initial patient requests for service and worked to identify and correct patient service issues
- Arranged meetings and maintained departmental records and files. Answered mail and inquiries on own initiative, followed up with other departments to ensure that requests were carried out and performed other routine duties as needed.
- Classified, sorted and filed correspondence, articles, records and other documents. Maintained and organized files in area of responsibility to assure efficient access.
0-5 years of experience
Prepared HR/Payroll maintenance and cycle data for employees into web-based Ultipro/Payroll system.
- Processed payrolls on both a weekly and bi-weekly basis for more than 1,500 employees nationally.
- Work with the Payroll Manager on reconciliation, tax payments, W-2s and internal report generation.
- Processed payment for Qtr. NYS-45Income Tax, Form 941/ EFT for Federal, FICA, 940, MTA Tax forms.
- Processed benefits, medical, vision, pension, 401K, sick, vacation and W-9 & I-9 Forms for new hire.
- Processed employee’s transactions such as benefits, hiring, termination, transfers, pay changes, demographic changes, Data entry for tax setup, direct deposit, calculate retro pay, garnishments, etc.
- Assisted in month-end closing ensure that info is properly recorded in spreadsheet.
- Resolved tax problems and contacts appropriate government agencies regarding any changes in taxes.
0-5 years of experience
Processed weekly payroll using ADP Payforce for approximately 3,000 employees.
- Entered pay data batches, manual checks and check reversals. Maintained accurate payroll records and employee files.
- Entered garnishments into Payforce; sent requested information to agencies.
- Imported and processed new hire paperwork; entered tax and direct deposit information.
- Researched, resolved and responded to inquiries from associates, store managers, and HR.
- Created reports using ADP Reporting.
- Calculated and entered retro-active pay increases; entered pay adjustments as required; ensured that all changes to payroll were processed correctly; updated payroll records as appropriate; reviewed payroll documentation for accuracy, and made any necessary adjustments.
0-5 years of experience
Facilitate payroll management and timely and accurately process weekly and bi-weekly
payroll for staff of several thousand.
- Perform first-rate administrative and clerical tasks for Chief Financial Officer.
- Established new expense reporting system that streamlined and improved processing
- Developed new accounts payable procedure that saved the company time and money.
- Set up Corporate Credit Card system.
- Assist auditors with document procurement and balancing.
- Response to staff inquiries by troubleshooting and resolving issues.
0-5 years of experience
Prepared biweekly payroll for 200+ employees.
- Compiled payroll deductions and computed payroll adjustments.
- Researched discrepancies of payroll information and/or documentation.
- Conducted new hire orientation.
- Prescreened prospective job applicants and processed employment applications.
- Served as the primary point of contact for recruits throughout the interviewing process (i.e., communicate status, answer questions, extend offers, schedule start dates, and coordinate all follow-up efforts).
- Assisted with immediate A/P needs such as creating new vendor accounts, entering vendor invoices and requesting payment.
6-10 years of experience
- Managed weekly full-cycle payroll processing for over 450 employees by running AS400 edit reports, auditing time sheets, processing checks, preparing checks for mailing, and resolving payroll issues.
- Prepared charts for billing.
- Initiated the research and resolution of billing denials allowing the company to receive reimbursement.
- Performed pertinent payroll closing tasks, ran reports for branch administrators and worked on garnishment claims.
- Received recognition for developing relationships with case managers to investigate unpaid bills.
- Acted as the single point of contact for payroll issues and increased employee satisfaction by dealing with sensitive payroll issues promptly and accurately.
- Collaborated with billing and scheduling as necessary to ensure smooth company operations.
0-5 years of experience
Coordinated payroll for weekly and bi-weekly for 2500 employees using People Soft System.
- Processed check run, time cards, benefit changes and direct deposit transmitting files.
- Audited payroll data.
- Reconciled payroll accounts balances.
- Assisted employees with questions.
- Made payroll adjustments and solved discrepancies in payroll data.
- Prepared monthly Budget Analysis for payroll.
0-5 years of experience
Processed payroll for 5,500 employees manually by timecards.
- Supervised the work of 3FT and 2 PT EE’s in order to process a bi-weekly payroll.
- Processed manual checks by manual tax calculations.
- Utilized Kronos timekeeping system for tracking employee hours.
- Processed all online corrections in the INSI system to correct any pre-processing errors.
- Properly tracked employee’s accruals for vacation, sick or personal time.
- Researched errors in paychecks, pay history, corrected any errors, and adjusted pay accordingly.
6-10 years of experience
- Managed and processed full cycle payroll for five clients totaling approximately 300 employees.
- Reviewed timesheets for calculations, deductions, etc. for proper payroll processing.
- Processed state, federal and unemployment payroll taxes on a semi-weekly, monthly, quarterly and yearly basis.
- Researched payroll tax payment discrepancies from the state and/or federal government.
- Set up pre-tax and post-tax pay codes for each client when necessary.
- Assisted human resources dept as needed with 401(k) audits, census, etc.
Payroll Coordinator Duties and Responsibilities
In order to manage payroll for all employees, a Payroll Coordinator performs many different tasks. We analyzed job listings for Payroll Coordinators in order to identify these core duties and responsibilities.
Compile Payroll Data The Payroll Coordinator is responsible for gathering all required payroll data, including timesheets, W-2 forms, benefits information, direct deposit forms and tax filing documents. They must regularly update this data, and have to track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.
Maintain Employee Records In order to support the payroll department, the Payroll Coordinator completes data entry for new client setups. They also input all employee data and records and maintain those records. When an employee is terminated or leaves voluntarily, the Payroll Coordinator is responsible for resolving all payroll issues with the terminated employee, such as final checks and unemployment information.
Distribute Payroll The Payroll Coordinator distributes payment to all of the company’s employees. This is usually done on a weekly, biweekly or monthly basis. It may require frequent trips to the post office in order to mail checks to employees.
Answer Payroll Questions Payroll Coordinators typically answer the phones for the payroll department, and they respond to any payroll-related questions or concerns employees might have. They also assist with additional support as needed in the department.
Payroll Coordinator Skills
Payroll Coordinators are great multi-taskers who stay organized and manage their time and multiple priorities in order to succeed. They are detail-oriented individuals who think quantitatively. They work well under pressure and are capable of meeting rapid, frequent deadlines. Core skills: Based on job listings we looked at, employers want Payroll Coordinators with these core skills. If you want to work as a Payroll Coordinator, focus on the following.
- Possessing an accounting background
- Demonstrating strong computer skills
- Showing some payroll experience
- Demonstrating strong communication skills
Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Add these to your Payroll Coordinator toolbox and broaden your career options.
- Technical education in related field
- Associate’s degree in relevant field
- Bachelor’s degree in finance, accounting, or related field
- Becoming a Certified Payroll Professional (CPP)
Payroll Coordinator Resources
We searched the Web to find the best industry resources to help you continue exploring a career as a Payroll Coordinator. From thought leaders to industry groups, this list is packed with opportunities to learn, connect and engage. On the Web
The HR Capitalist – Insight from a young HR professional
Fistful of Talent – A blog about leading HR into the modern era
HR Ringleader – A blog from a major HR professional Industry Groups
Society for Human Resource Management – Leading organization for Human Resource professionals
National Human Resources Association – Society of Human Resources professionals
Academy of Human Resource Development – Society for the study of the Human Resources field Payroll Coordinator Books
The HR Answer Book – A comprehensive guide to human resources
The Essential HR Handbook – A handbook for HR professionals
The Big Book of HR – Information and resources for HR professionals
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
