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Payroll Manager Resume Samples
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0-5 years of experience
Managed payroll and tax operations for this VOIP startup company US, Canada, & UK, allowing rapid expansion while meeting all deadlines.
- Implemented cost savings of 10’% by managing all time & labor systems and changing systems midterm.
- Took the company from 250 Salary and Hourly employees to 1000 without adding staff to my department and eventually lead to over 5000 headcount.
- Resolved all Tax, garnishments, prior company IRS registrations, SOD’s Local/State, and all tax related issues.
- Responsible for continuous process improvement through root – cause analysis. Human Resources support.
- Consulted, wrote, and advised on policy structure that obtained SOX compliance during “going public” phase.
0-5 years of experience
Successfully implemented a new business process that streamlined the reporting procedures, reducing the human error by 90%
- Responsible for the development and implementation of payroll operations policies to ensure that the company is in compliance with all state and federal regulation.
- Responsible for the accurate interfacing of all payroll journals to the general ledger application
- Successfully created, reviewed and distributed various payroll reports to support financial projections, audits, HR reviews and compliance issues
- Conducted training for all employees, supervisors and managers on processes related to the time-entry system.
- Successfully developed and executed change management plan to change pay frequency from semi-monthly paying current to a bi-weekly paying in the rears.
- Successfully developed and implemented internal controls that greatly reduced the risk of the misappropriation of company assets.
10+ years of experience
Managed all aspects of $43 million annual payroll for as many as 1,500 commissioned, hourly, and salaried employees working in over 50 locations throughout 4 states. Administered 38 payroll processes per year. Managed 2 payroll specialists with 0% turnover for 5 years. Assisted in payroll system conversions, designed payroll management system, implemented hourly timecard review program, processed state and federal tax returns, W2s.
- Led conversion from physical time clocks to web-based system resulting in 10% return on investment within 9 months and over $65,000 in annual savings. Transitioned to paperless company in 2009 resulting in $30,000 in annual savings.
- Conducted payroll billing audit to recoup over $18,000 in overbillings. Completed Washington L&I audit to recoup over $26,000 in insurance premiums.
- Reduced payroll department error rate from 10% per payroll to less than 1% annually within 12 months and continually improved this metric for over 15 years saving more than $17,000 annually.
- Facilitated one-on-one training to store managers on new method of timekeeping management to reduce inaccuracies from as many as 300 to less than 10 per payroll.
- Hired to manage payroll for 19 branch locations garnering elevated responsibilities of payroll management for 50 branch locations, corporate office, and distribution center.
- Recipient, Monthly Rock Star Award, March 2013 and multiple other performance awards.
- Introduced sales techniques for overcoming objections. Presented sales training via DVD and traveled to locations to facilitate sales training onsite at 2 locations.
0-5 years of experience
Processed Bi-Weekly, Multi-State Payroll for 300 Hourly and Salaried Employees. Processed Benefits, garnishments, audited tax filings. Audited payroll each pay cycle and reconciled multi-system data to ensure accuracy. Provided reports as needed to management, prepared J/E’s and reconciled payroll accounts.
- Implemented complete new payroll policies, procedures and workflow changes and internal controls in order to assure efficient and effective results that were in compliance with company policies and federal and state laws and regulations.
- Analyzed and reviewed existing practices, recommending and setting up automated imports which significantly decreased errors data entry and processing time.
- Lead audits with various agencies, 401k, workers compensation and Federal and state tax agencies.
- Set up various automated reports and upgrades which lead to more visability and accurate reporting to management.
0-5 years of experience
Responsible for entire payroll process – 1,300 multi-state, multi-cycle payrolls.
- Reorganized department policies and procedures, increased efficiency.
- Raised department perception, both internally and externally.
- Reconciled outstanding tax issues.
- Conducted 401k audit for 2007, 2008, 2009.
- Trained supervisors and managers on TimePro timekeeping software.
- Reduced off cycle check processing by 99%.
0-5 years of experience
Directly supervise twelve employees in the payroll department to ensure that all systems are functioning properly and that payroll is properly distributed to all employees in a timely manner.
- Managed payroll financial and accounting processes for the organization so that payroll and benefit reporting activities are accurate, timely, funded properly, cost-effective, and business and employee sensitive.
- Maintained financial accounting and controls associated with the payroll system and benefit plans in a multi-state environment.
- Coordinated accounting entries between the subsidiary companies and the payroll accounting system.
- Met immediate reliability, accuracy, and timeliness needs and expectations while simultaneously addressing longer-term process and policy needs.
- Accomplished results with a varied staff, utilizing influence and persuasion rather than power and reporting relationships.
- Recommended, developed and maintained fraud prevention and detection controls.
- Managed payroll conversion/integration for newly acquired and newly formed organizations.
0-5 years of experience
Directly supervise twelve employees in the payroll department to ensure that all systems are functioning properly and that payroll is properly distributed to all employees in a timely manner.
- Managed payroll financial and accounting processes for the organization so that payroll and benefit reporting activities are accurate, timely, funded properly, cost-effective, and business and employee sensitive.
- Maintained financial accounting and controls associated with the payroll system and benefit plans in a multi-state environment.
- Coordinated accounting entries between the subsidiary companies and the payroll accounting system.
- Met immediate reliability, accuracy, and timeliness needs and expectations while simultaneously addressing longer-term process and policy needs.
- Accomplished results with a varied staff, utilizing influence and persuasion rather than power and reporting relationships.
- Recommended, developed and maintained fraud prevention and detection controls.
- Managed payroll conversion/integration for newly acquired and newly formed organizations.
10+ years of experience
Current Duties include Assisting Small Business Owner in the Day to Day Operations of a Staffing Company employing 17 + part time employees. Responsible for scheduling/coordinating events, Managing Staff, Event Planning, Payroll, Accounting, Resolving Customer Complaints, Billing and Invoicing. Also manage the Collections portion of the business, contacting 30 plus days past due accounts.
- Developed Event Checklist and Closing/Opening Procedures
- Maintained all Employee Records including sending 1099 Forms and assisting with Tax issues
- Designed all Print advertising
- Developed Community outreach advertising program resulting in a 17% increase in revenue to date.
0-5 years of experience
Administered bi-weekly multi-state payroll for over 350 employees, in excess of $1.2M per pay period.
- Uploaded detailed payroll benefit deduction information for employee FSA, HSA & 401k accounts.
- Analyzed, reconciled, and maintained assigned general ledger payroll clearing accounts.
- Created and maintained spreadsheets; prepared journal entries; assisted with monthly closing.
- Ad hoc reporting of payroll information for accounting, finance, treasury, human resources & sales.
- Communicated and collaborated across various departments to process and improve payroll functions.
- Assisted with audits, tax reporting, and compliance by providing supporting records and documents.
- Developed procedural instructions for various payroll and timekeeping processes.
10+ years of experience
Provided strong, focused leadership for Professional Employer Organization (PEO).
- Instrumental in assisting Global Payroll to start a payroll and tax service company.
- Managed, documented and created procedures for the payroll department.
- Paid the tax payments, prepared tax returns (multi state) and year end returns for up to 10,000 employees.
- Assisted with benefit enrollments, balancing deductions and made the benefit payments.
- Instrumental to the sales team by going on a sales call and discussing the clients payroll needs.
0-5 years of experience
Managed bi-weekly payrolls for 10,000+ employees as well as other payroll duties; supervised 35 staff.
- Administered monthly financial reports and processed retirement plan payments.
- Updated federal and state reports to include payment of required taxes and processing of W2s.
- Managed payroll procedures and processes as well as overhead allocations and payroll account distributions.
- Advised Information System Department on payroll and HR software updates.
0-5 years of experience
Health Care Hospital network consisting of four hospitals and multiple medical offices throughout the Tucson area with over 5,500 associates.
- Managed a staff of 6 payroll associates.
- Provided critical technical knowledge and project activity integration for project team.
- Reviewed current pay practices to achieve better control, improved efficiency and reduced cost.
- Interpreted and implemented governmental rules and regulations; researched new payroll regulations.
- Reviewed and approved all governmental reports, tax returns, General Ledger analysis and other internal reports.
- Responsible for developing primary budget for the Payroll department; created an independent department within the Accounting/Finance area.
- Project lead for the upgrade of the Kronos Workforce Central Time and Attendance system.
0-5 years of experience
Supervised two payroll specialists. Responsible for the overall operations of the Payroll Department. Ensured timely and accurate preparation of payroll processing for 3000+ employees.
- Created and Analyzed Weekly, Monthly and Quarterly reports for Senior Management – reports included OT analytics, Job code ratios and evaluations, Payroll Journal Entries, Payroll Reconciliation, Wage Reports, Light Duty and Training hours validations.
- Developed and Maintained Departmental Procedures and Controls.
- Prepared and Analyzed the Annual and Quarterly Departmental Forecast and Budgets
- Responsible for manual checks and escheat wages
- Resolved outstanding delinquency notices in the amount of $1.5 million in penalties and interest.
- Maintained SOX compliance and ensured positive internal and external audits
- Spearheaded the implementation to ADP PayForce payroll system and the ADP PayCard
- Knowledgeable and resourceful regarding Federal, State, social security, unemployment and workers’ compensation laws and regulations.
6-10 years of experience
Responsible for oversight of payroll functions for the organization, including corporate office personnel.
- Supervised and assisted with the complete payroll process (time file collection/verification for gross to net process) for a multi-state payroll of 1200 employees.
- Completed post-process responsibilities, submitted tax files, issued payroll reports for 401K submission, and provided labor reporting for operations and accounting.
- Created and processed supplemental paychecks, off-cycle paychecks, and payroll processes as needed.
- Worked closely with location staff regarding payroll and tax questions.
- Assisted with termination and hiring process and ongoing maintenance of electronic employee files.
- Participated in development and implementation of UltiPro Enterprise PR/HR system.
- Developed and participated in implementation of new company-wide time management system.
- Implemented electronic pay, and moved company average from 75% paperless pay to 99.5% paperless pay.
- Official title given: Assistant VP of Compensation, performed duties common to Payroll Manager position.
0-5 years of experience
Directed 4 Payroll Administrators with a population of 6000+ corporate and executive employees on Cyborg Payroll System.
- Developed Pre and Post audits of the payroll.
- Assisted in 2 successful payroll conversions.
- Instrumental with payroll conversion of 6000+ employees from semi-monthly to bi-weekly pay schedule.
- Supported field offices with a total of 22 paying FEINs in all 50 states.
- Liaison between IT and payroll staff.
- Trained, coached and mentored staff in basic payroll through “Lunch & Learn” program.
- Supported Accounting for general ledger.
10+ years of experience
Conducted year-end reporting of W-2’s, W-2c’s, state and federal tax filings including FICA, FIT, FUI, SIT, SUI and workers compensation reporting.
- Prepared special reports for management using ad-hoc and standard reports
- Assured the processing of all fixed and voluntary deductions as well as the liens, garnishments and direct deposit requests.
- Processed stock options and stock exercises using the UBS system. Processed uploads and downloads of 401K with Merrill Lynch.
- Served a primary liaison with accounting department.
- Involved in conversion from JDE to ADP comprehensive outsourcing (Cos.). Also set up pay card system and maintained it.
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
