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0-5 years of experience
Manage quality and reporting systems for worldwide IT project portfolio. Re-engineer reporting workflows and design next-generation portfolio analytics. Develop resource-management system and generate portfolio-performance reporting. Serve as Lean Six Sigma Black Belt to implement MS SharePoint knowledge-management system.
- Streamlined reporting work flows that reduced reporting cycle time 50% within 6 months
- Implemented information improvements that significantly improved data quality and stakeholder satisfaction
- Achieved reporting cycle-time improvements that enabled increased reporting frequency, with no additional costs
0-5 years of experience
Formalized the SOX and Stage Gating process for a large enterprise initiative to convert [company name] businesses to SAP. Included creating, publishing, communication and training all new process information.
- Partnered with Compliance and Auditors to ensure all approvals and supporting documentation were secured and approved quarterly and at each stage gate review.
- Initiated Peer Review process in an effort to reduce costs and improve process for future project releases.
- Created and maintained Stage Gate templates and timelines.
- Managed Object reconciliation process including all Activity Designs, Functional Designs, Field Mapping Documents, Technical Designs and System Integration Designs.
- Supported PMO governance for [company name] Project One Up supporting enterprise level and project-related initiatives based around 157,000 employees and $33 billion in annual revenues.
0-5 years of experience
Performed oversight for large-scale program to migrate from legacy systems to a services oriented architecture.
- Responsible for 100-person staffing plan, $30 million dollar budget and multiple vendor contracts and resources.
- Managed overall program schedule and reported program status and metrics, including Earned Value Analysis.
- Performed schedule variance analysis and cost variance analysis, and implemented corrective action.
- Refined PMO process and procedures and delivered orientation for new employees.
- Mentored Project Managers on issue and risk management, and utilizing MS Project.
0-5 years of experience
Reported directly to the Chief Information Officer
- Utilized organizational and problem-solving skills in supporting CIO and his staff of 230+
- Responsible for project portfolio reporting and analysis, headcount analysis, annual resource performance analysis and tools management
- Coordinated and administered weekly and monthly Project Reviews for all IT projects ($40M budget) – a comprehensive review intended to measure project status and compliance of established project management practices
- Improved and maintained internal processes in the areas of project management, contract management, facilities management and communications
- Acted as liaison with HR department in the areas of open positions, the on boarding process and highly sensitive performance and compensation reporting
0-5 years of experience
Assist the Processes and Tools PMO in managing all of the Processes & Tools for their Programs (Time Tracking, Task Tracking, Resource Tracking for internal (Onshore/Offshore) (employees) external (contractor) time and expenses, invoicing and billing of US and Global Teams.
- Manage multiple Program Administration folders/files on SharePoint and in TeamRoom, Project Logs, program project documents, training materials and schedules in MS Office 2007.
- Conduct and facilitate weekly project team status and updates meetings, project meetings became more effective and project risks were cut by 80%.
- Created, updated, maintained and revised all meeting materials, the meeting agenda, presentations, scorecards, and dashboards.
0-5 years of experience
Negotiated contracts for a $6,000,000 project including onsite vendor resources (Accenture, Oracle, and 3C) and all necessary hardware purchases.
- Assisted in gathering project requirements, setting up the project budget
- Tracked and updated all decisions, risks, and action items to ensure project is on track and within scope as well as following up with team members and management to make sure these issues were resolved.
- Handled project finances including accruals, invoice tracking, financial reports to accounts payable department, invoice approval for project in Ariba and created all necessary presentations and documentation.
- Developed process for monitoring invoice submissions and payouts, thereby reducing total project expenditure by 7% and bringing it back under budget.
- Managed and built relationships between vendors and management for all financial and resource matters to ensure smooth flow of information and timely assistance when needed.
- Coordinated all project resource training with the Merck training group including design, notification, tracking, and verification of required courses and their completion.
- Administrated team site on Sharepoint including arranging folder structure and permissions to ensure users followed the team site policy as set forth by the program manager.
0-5 years of experience
Coordinated the development and deployment of new software and hardware of a new $4.5 million workflow for print and online graphical outputs produced by the [company name]. The project was delivered on time and under budget.
- Maintained and updated reporting for the PMO. Tracked financials, raised purchase orders, and reconciled invoices using SAP. Managed the change control work streams of all projects through governance boards.
- Project managed multiple $5k projects to add small enhancements or new features to existing software.
- Promoted to project manager role to manage a $100k project to implement a customer loyalty scheme to help drive sales. The project was delivered on time and with budget.
0-5 years of experience
Supported the Global Retail and Commercial Bank’s Technology Sanctions program (over 70 Legal & Compliance change request projects) on a contractual basis with 9 renewals.
- Tracked and reported program plans, risks, issues and change logs, produced stakeholders’ report
- Organized project documentation on SharePoint portal and shared drive
- Chaired weekly program review meetings, chased managers’ actions, updates and reports
- Set-up and supported the use of project management tools (Niku Clarity & HP PPM)
- Tracked finances (US$20 million) on monthly basis (complex spreadsheet)
- First point of contact for over 200 staff based in the UK and India
0-5 years of experience
Collaborated with IT personnel in the application of project management methodology in the planning and execution of projects. Provided training and support to Team Leads on controlling metrics and in the application of technology tools including MS Project, Professional 2003, Project Web Access, Enterprise Technology, Business Objects, Clarity, and Service Desk and for managing risks, tasks and resources.
- Supported 41 Project Managers in planning and executing projects, including utilizing MS Project Server 2003 to plan and capture the allocation of resources to tasks.
- Worked with Project Managers to create a standard template that allowed for both simple and complex data project summaries.
- Created curriculum and taught class for managers on “Business Objects” in support of chargeback, the billing system for IT. Chargeback transformed from a reconciliation burden to a monitoring function.
- Supported the Capability Maturity Model Integration (CMMI) certification to evaluate and implement process improvements, which achieved strategic and tactical focus in order to obtain Level 2 and Level 3 CMMI certification.
0-5 years of experience
Responsible for developing and implementing Primavera (Project Management) Six Sigma Operating System Strategy Group (OSSG), Project/Productivity Tracking System. Managed 10 to 15 technical resources as well as Statement of Work utilized Six Sigma methodologies and tools. Evaluated processes and project management work flows to ensure all follow the CMM standards. Managed small to large scaled project plans and responsible for providing strong analytical and problem solving skills and the ability to recommend project management solutions company.
- Saved the company millions of dollars by developing and implementing the current Six Sigma project template to maximize the efficiencies of repeatable processes to capture project cost savings. And the OSSG, Project/Productivity Tracking System is currently capturing all DTE Energy Operating System program/project plans, budget/benefits and project document artifacts in one repository.
- Developed the training manual, user guides, quick guides and trained all the Super Users on the OSSG, Project/Productivity Tracking System.
- Meet customer requirements with configuration, reports, templates, training and materials.
- Served as Primavera Subject Matter Expert.
- Developed a change management plan how to manage system changes and routine maintenance.
- Mentored staff in methodology and encouraged best practice in project management and project planning.
- Performed all aspects of Global Program/Project Management using PMI and CMMI via GMAC SDP Project Management Methodology throughout the lifecycle of this project.
0-5 years of experience
- Coordinated, facilitated, and documented various internal meetings by recording minutes, action items, and decisions
- Managed RAID (Risk, Action, Issue and Decision) logs for the project management office (PMO)
- Monitored and tracked the progress of the projects and programs assigned to the PMO by collaborating with project managers to ensure OnePPM Portfolio Management tool was updated with current status, issues, risks, risk mitigation plans and budget information
- Maintained financial controls for recording, monitoring, forecasting and budgeting project CAPEX (capital expenditure) to track resource expenditure
- Enforced existing program management office governance policies and procedures
- Gathered information for overall reporting on information technology projects and provided weekly dashboards to senior management
0-5 years of experience
Developed projects schedules for Transformation Change Management Programme
- Consolidated individual schedules of the program into Master Schedule utilizing MS Project 2010
- Performed due diligence assessment for Russian subsidiary of Weatherford International (GAAP& RAP project)
- Travelled to Moscow establish PMO processes, mentored Project Team on project management processes
- Prepared Stakeholders, Steering Committee, and planning meetings, project assessments and reports to sponsor
6-10 years of experience
- Point of contact for Control Account Managers (CAMs) performing schedule statusing, Cost Performance Report (CPR) delivery, Estimate to Completes (ETCs), Format 5 Variance Explanations (VARs), EV Metrics reports, and ad hoc reporting
- Prepared all items for client EVM surveillance and prepared CAMs for government audit.
- Managed all documentation including Contract Change Requests (CCRs), Work Authorization Documents (WADs), Program Authorization Documents (PADs), and managed updates on LAN/Sharepoint
- Produced detailed schedules, Integrated Master Schedule (IMS), WBS Dictionary, and Organization Breakdown Structure (OBS)
- Created monthly PowerPoint slides for Joint Program Review (JPR) and Contract Change Tracking
- Managed resource on-boarding and resource task assignments on SharePoint and in Microsoft Project Server
0-5 years of experience
- PMO Financial Analyst and SME for $52M Budget for 2006 MSA Program.
- Assisted GM’s program leadership with budget and forecasting which reduced budget by $15M.
- Prepared monthly financial reports and variance analyses, collected financial data, reviewed and processed financial information and invoices. Advised PMO and program leadership on financial status and consulted as needed.
- Prepared year-end financial summary and performed quality assurance checks.
- Assisted with planning, structuring, and mapping 2005 financial budget allocations to new 2006 financial budget allocations and created budget spreadsheet templates for various financial reporting views.
- Acted as first point of contact for PMO to suppliers and GM staff and investigated, resolved, or escalated issues to appropriate parties.
- Coordinated 2006 program status meetings, created agendas and presentations, posted minutes and other correspondence to Quick Place.
- Entered On-Off boarding/NDA tracking into Access supplier/consultant database and produced status reports.
0-5 years of experience
- Developed and managed process surrounding the release of small IT-related Disability projects. Budget of $500,000.00.
- Tracked Disability product portfolio of projects.
- Tracked consultant project hours via PeopleSoft to help meet business capitalization needs of the division.
- Provided monthly Executive-level reporting on current project status.
- Facilitated bi-weekly management project status meetings.
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PMO Analyst
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
