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Site Administrator Resume Samples
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0-5 years of experience
- Provided executive-level administrative support to the Construction and Project Director of the Ethylene Ethane Project valued at $964,000,000 with staff of 2100 Employees
- Liaison between all impacted departments to ensure proper communications and reports due prior to all scheduled client meetings
- Planned and coordinated luncheons and scheduled all conference room meetings onsite for all Superintendents, Clients and Subcontracting.
- Developed all execution and creation of complex reports, presentations for site related site meetings in Excel, Power point, graph and PDF format
- Document Control for Site
- Determined formats; establish frequency and distribution for, Safety, Quality, Materials, Technical, and Project Controls.
- Managed all procurement purchases, processed monthly expense reports reflecting supporting documents using Idocs.
- Collaborated with all General Superintendents on weekly reports to facilitate accurate and timely writing, editing, and preparation of final copy from draft to distribution to client.
- Powered with verifiable success in identifying and implementing process to ensure efficiency and productivity of overall company operations.
6-10 years of experience
- Streamed mailroom procedures for daily operations.
- Organized e-mails for the facilities department concerning tenant requests for event scheduling, HVAC, janitorial, and other facilities related issues.
- Maintained confidentiality in contract negotiation and management, and created correspondences to various vendors to accept/decline services.
- COI and W-9 management.
- Successfully maintained monthly facility budget and implemented cost savings strategies in the areas of snow removal, landscaping, janitorial, mailroom, maintenance, etc.
- Maintained database for occupants of three separate buildings.
- Maintained personnel files; updated sick, personal and vacation time. Managed employee benefits and disciplinarian records.
- Supervised service request through Maximo and facilitated the organization of purchase orders and labor hours associated with individual repairs.
- Utilized PeopleSoft to ensure prompt payment of all accounts payable items.
0-5 years of experience
Create, modify, and update databases/spreadsheets associated with the administration of the Maintenance site, including payroll, accounting functions, filing and records management systems; runs various ad hock reports as requested by management.
- Creates and codes invoices, customer collections.
- Maintains expense report for petty cash and company credit card.
- Uses ICIMS to post new positions, view candidates resumes and move applicants to the appropriate statuses in the applicant tracking system and Sterling One to send candidates screening instructions and notifications.
- Assists with the onboarding process through the system and assists in completing badging responsibilities in coordination with TSA.
- Assist and/or coordinates travel arrangements for Managers and/or employees.
- Assist Supervisor, Management, and Human Resources with the administration of corporate policies/procedures including local record keeping, filing, reporting, and tracking.
- Exercises initiative and judgment during the absence of the supervisor and management to see that issues requiring attention are referred to delegated authority or handled in a manner designed to minimize the effect to their absence.
- Interacts with internal and external customers and vendors in a professional manner.
- Approve employees timecards, add any disciplinary points, and track accrual time using KRONOS
0-5 years of experience
- Developed screens using HTML, HTML5, CSS / CSS3
- Testing and debug software applications.
- Adding/Updating new clients on the website.
- Coordinated with Tester to test and debug software applications.
0-5 years of experience
Responsible for shaping an impactful and positive site culture for at-risk youth that is result-oriented, productive, inspirational and safe. Manage staff and the day-to-day operations of a Charter High School.
- Implement strategies to improve retention and educational performance
- Assist in developing Individual Educational plans for students
- Foster positive staff-student relations, effective communication and a sense of belonging for all students including foster youth, probation youth and homeless youth
- Cultivate effective leadership skills in staff and students of diverse cultural backgrounds
- Create policies, rules and regulations that foster a productive educational environment
- Establish, implement, and analyze yearly educational goals
- Recruit, interview, select and train interns and program personnel
- Provide leadership in the development and planning of school curriculum
- Develop and manage partnerships with local community based organizations, for-profit organization and local politicians
- Efficiently produce monthly reports and present them in staff meetings
0-5 years of experience
Plan and implement activities to meet and develop cognitive and intellectual skills, social needs and interests of children (3-5 year old)
- Maintain supervision and behavior management of children
- Staff supervision
- Maintain the quality and quantity of supplies, equipment, and materials at the center
- Handle parents’ and staff’s concerns
0-5 years of experience
- TRACK, timesheets, payroll, tracking cost for turnaround to insure the estimated costs for each scope of work does not exceed the amounts given.
- Tracking fatigue days, tracking man hour per PO and labor costs, tracking completion rates.
- Assisting project manager in turnaround documentation and turn around binders to reflect all work completed. Tracking Equipment.
- Processing invoices and tracking weekly costs on various spreadsheets for client. Assuring that the pre turnaround, turnaround, and post turnaround costs all balance out in final pricing.
- Tracking all job delays, entering invoices, AP/AR.
0-5 years of experience
- Facilitates goals, objectives, and policies and procedures related to the operational needs of the Regional Behavioral Health Authority by monitoring outcome measures to ensure quality case management service provisions. In addition, facilitates special tasks to support the analysis and management of service providers.
- Maintains a system of communications and reporting between all staff members, as well as with other sites and departments involved in the ongoing operation of the program
- Establishes, facilitates and evaluates objectives and goals for assigned sites in compliance with facility policy and AHCCCS licensing standard review organizational structure for maximum achievement
- Assesses staffing and scheduling practices for cost effectiveness
- Participates in staff meetings, trainings, and other duties as required
- Analyzes facts and solves problems according to departmental need and facility policies within scope of position
- Conducts staff meetings to discuss plans, outline new goals and objectives, review problem areas and disseminate administrative information
0-5 years of experience
- Supervise employees’ work.
- Effectively communicate with stakeholders to efficiently coordinate studies procedures.
- Work with clinical study monitors to ensure safe conduct of clinical trials and conduct of research within study sponsor guidelines, and up to FDA and GCP – ICH.
- Ensuring compliance with protocol, standard operating procedures, sponsor and regulatory
- Analyze qualitative and quantitative data.
- Oversee IRB processes, manage and report study budgets to maintain PI and other team members
- Maintain working relationships with assessment core manager.
0-5 years of experience
- Provided support for improvement/maintenance to OTI’s Web-based Database Systems (Financial Database & Activity Database) and Website (Managing user accounts & granting access to files/folders/databases, Running Tests for bugs, Data Modifications, Custom Reports Addressing Drupal security alerts, Backend & Frontend database files, System Configurations, Module modifications).
- Assisted with developing and manipulating various aspects of a Drupal front end CMS currently in the live and test sites.
- Provided IT support to OTI program staff (Laptop support, IT asset inventory, iPhone, Soft Token).
- Provided quick answers to simple IT issues (Word/Excel/Access/printing/wireless network).
- Assisted in special projects (Offline function, new version of otianywhere.net 2.0, New Grant System research).
- Managed IT Budget (Quarterly Reconciliations, Accruals)
- Facilitated Communication Tools Training/Presentation.
- Training Skills course.
- Performed MySQL 5.7 tasks (Installation, Server configuration, Setting data types, Obtaining metadata, Transaction & Locking, Storing engines, User management, Table maintenance, Export/Import data, Backup and Recovery, Replication)
- Programming in MySQL (Procedure, Function, Trigger, Event)
6-10 years of experience
Maintain adequate inventory levels according to company policy and monitor product expiration dating, working in conjunction with Liberty’s distribution centers to have new or replacement stock delivered in a timely manner
- Handle daily delivery and repackaging timeline
- Ensure the inventory items are properly displayed and stored
- Communicate frequently with key primary warehouse staff to ensure compliance with established processes and procedures
- Fulfill HCP marketing requests
- Handle distribution of manufacturer samples to territory managers
- Receive home health agency product orders and send to distribution warehouse for fulfillment
- Create referral leads from inside and outside HCP requests
- Conduct referral lead research for distribution of referral leads to the inside marketing team
- Perform monthly building inspections
- Receiving/shipping for parent-child shipments to include proper completion and filing of manifests
0-5 years of experience
Manage general office administration: filing, copying, faxing, sending and receiving packages.
- Screening all telephone calls, inquires, requests, and handling as necessary.
- Site contact for basic accounting related tasks, e.g., processing invoices, payroll, billing and purchases of most site equipment and supplies.
- Maintain an inventory of office supplies and other administrative tasks as required.
- Support management projects as required.
- Maintain safety performance charts and data.
- Coordinate site employee activities.
- Update standardized work and other schedules.
- Complete site reporting as required.
- Organize all aspects of the office and ensure professionalism.
- Utilize strong computer skills through reporting and spreadsheets with Microsoft Office Word and Excel.
0-5 years of experience
Accounts receivable, deposits, budget, billing, and monthly reporting
- Perform human resource management including action plans, write ups and personal development for staff
- Ensure proper application of standard operating procedures, appropriate training and implementation
- Process Improvement for support staff and clinical staff on-site
- Manage professional and support staff development meetings and training
- Supervise case management to help ensure proper compliance of timelines and policies
- Implementation and development of unified video training services for clinical and non-clinical teammates
- Intermitted Multi-Site management
- Proctor in development of new teammates
0-5 years of experience
- Provide safety oversight of the field operations
- Partners with management to identify/mitigate hazards to keep property loss and workman compensation costs at a minimum
- Directs accident investigations to determine root cause of incidents
- Provide Injury Case Management.
- Assist the Project Manager and Construction Manager with on-site administrative support for scheduling meetings, setting up site office, processing time sheets, recruitment, and updating various documents in Word and Excel for the [company name] team.
- Administrative Support: Manage Construction Managers calendar, correspondence, expense reports and phone contacts; coordinate internal and external meetings; assist with budget development and monitoring; PowerPoint presentation development
- Coordinate shipping with customer, warehouse, and transportation
- Plan, manage, and publish the production schedules
0-5 years of experience
- Render assistance to all members of Site Core Team which includes expense management, travel reservations, set up training for engineers, and process flow creation.
- Maintain direct interaction with all corridor representatives regarding the implementation of the company’s selected aviation software
- Provide direct and consistent support to all CRM functions.
0-5 years of experience
- Understanding insurance coverage criteria and applying knowledge to product sales
- Developing a network of sales channels: i.e., physicians, web, email, social media, patient associations, referrals, etc.
- Building deeper relationships with existing referrals through a consultative sales approach
- Helping healthcare practitioners to link their clinical process with our products and services so they can best leverage our products and services to better serve their patients
- Helping healthcare practitioners form solutions for their patients’ needs
- Work with outside sales representatives to strength relationships between referral sources and Liberty
- Oversee day to day operations of remote site
- Attend TJC and safety meetings
- Make sure site and needed documentation are ready for TJC visit
0-5 years of experience
- Basic office duties
- Map building for utility companies
- Coordinates all bids for new job sites
- Progress billing for jobs
- HR process for new employees
- Enter time sheets in to QuickBooks
- Safety Coordinator
0-5 years of experience
- Install software such as VMware, PuTTY
- Support company website
- Test servers for VUE test uses
Site Administrator Duties and Responsibilities
A site administrator is responsible for planning and coordinating construction projects and making sure building and safety codes are adhered to. Based on listings we analysed, a site administrator’s duties typically involve:
Assist Contractors Collaborating with different departments and helping contractors run projects smoothly is part of the day-to-day role for site administrators.This involves tasks such as issuing technical plans and instructions or conducting on-site inspections.
Document Control A site administrator deals with the documents associated with each project, monitoring the contractor drawings and maintaining records of installations. Part of the quality control process requires preparing documents at each stage of the schedule and checking the quality of the construction work to produce reports.
Coordinate Projects Site administrators monitor projects from their initial stages through to completion, ensuring that regulations are met and that necessary documents are prepared at each interval.Schedules are crucial to construction projects, so each contract requires good project management.
Comply withSafety Requirements Supervising the adherence to construction and safety regulations is a key part of this role. Site administrators prepare reports for each project and ensure that the schedule and budget are maintained by tracking invoices and coordinating with other team members.
Administrative Tasks From ensuring that the necessary materials are delivered to the work site to dealing with paperwork and budgeting appropriately for each project, site administrators also handle the clerical and logistical duties associated with complex projects.
Site Administrator Skills and Qualifications
Site administrators have strong interpersonal and project management skills and can coordinate plans effectively. Typically, employers require a bachelor’s degree in a construction-related subject and at least two years of construction experience, as well as the following skills:
- Construction experience – site administrators need to monitor and evaluate technical plans and must have the knowledge to interpret construction methods and technologies
- Business aptitude – monitoring financial estimates and directing timelines is critical to completing projects on schedule and within budget, so good business sense is important
- Analytical skills – site administrators are responsible for planning strategies, regulating processes, and verifying that projects meet compliance standards, so the ability to problem-solve and make decisions when unexpected situations arise is essential to this role
- Communication skills – this role involves coordinating with various teams, project managers, and contractors, as well as writing plans and proposals and clearly explaining complex technical details, so strong communication skills are a must
- Time management – deadlines help site administrators maintain tight schedules, so excellent time management skills and the ability to prioritize tasks are important
Site Administrator Education and Training
The minimum requirement to become a site administrator is a high school diploma, although a bachelor’s degree in a construction-related field, such as built environments, construction and planning, or construction management, is preferred by many employers. In some states, licensure may also be required in order to manage public projects. To progress in this career, it’s worth considering voluntary certifications from organizations like the American Institute of Constructors (AIC) or the Construction Management Association of America (CMAA).
Site Administrator Salary and Outlook
The median annual salary for site administrators is nearly $53,000. Site administrators in the lowest 10th percentile earn around $37,000 annually, while the highest paid earn close to $86,000 a year. Some companies offer compensation packages that can reach up to $6,000 from bonus structures based on individual or group performances, as well as profit-sharing opportunities.Many employers offer dental plans and medical insurance as part of their benefits package. The Bureau of Labor Statistics expects this sector to grow 11 percent through 2026.
Helpful Resources
With the construction industry changing all the time, it pays to stay up to date. We’ve collected some of the best resources to help keep you informed:
Construction Management JumpStart: The Best First Step Toward a Career in Construction Management – written from a constructor’s perspective, this book looks at the project management principles you’ll need for a successful career, from technology and the construction process to how to estimate project costs
Construction Professionals Forum – this networking and knowledge-sharing group is for anyone working in the construction industry. With more than 75,000 members, it’s a great place to learn new information and gain contacts
Building Design + Construction – covering everything from industry trends to tips for improving productivity, this blog spans a variety of interesting topics to keep you up to date with the latest sector developments
Fundamentals of Building Construction: Materials and Methods – authors Edward Allen and Joseph Iano provide comprehensive information on construction management, discussing everything from potential work constraints and new processes to an overview of the materials used in construction
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Site Administrator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
