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0-5 years of experience
An aerospace supplier of systems for monitoring and controlling pressurized systems.
- Generated, evaluated and approved all quotations, export licenses and contracts.
- Increased sales potential by closely working with sales personnel.
- Assessed the feasibility and effectiveness of the business plan to achieve projected company revenues.
- Sustained continuous communication with OEM clientele (Boeing, Airbus, Embraer)
0-5 years of experience
- Performed and reviewed Georgia Crime Information Center (GCIC) criminal background checks, Department of Revenue compliance evaluations, and credit checks with major credit bureaus to determine worthiness
- Responsible for reviewing, researching, and processing retailer applications in a timely manner
- Updated retailer accounts as requested by District Offices, Retailers, Sales Department, and Management
- Liaison between Districts and Corporate Account Managers for updates on retailer accounts and pending applications
- Promoted to Sr. Retailer Contracts Coordinator in January 2006
0-5 years of experience
- Documented $400K+ inbound account payments per month for 3 distinct businesses in order to ensure timely and accurate management of forecasted budgets.
- Managed day-to-day office needs, including ordering of any office supplies, food, and beverages.
- Provided comparative analysis for high-level customers seeking bids for purchasing restaurant items.
- Created and maintained all job-aides for the role and mapped out with management ways in which position can be better utilized.
0-5 years of experience
Maintained spreadsheets and collected, tracked, prepared, compiled, and distributed statistical data for daily and monthly reports
- Reviewed new provider contract submissions to ensure contracts are within compliance
- Maintained and updated on a routine basis the contract organization’s databases
- Support the contract submission process to ensure confirmation with corporate standards by the Health Plan(s), provided support to the Contract Case Conferences
- Ensure that appropriate internal controls are established to account for, and secure hardcopy or scanned images of contracts
- Coordinated the Corporate-wide data verification process for contracted providers.
- Updated contract organization’s databases as necessary
- Interfaced with the credentialing staff to ensure all Health Plan data systems are congruent.
0-5 years of experience
- Daily Management of all contracts for entire corporation submitted ensuring that each contract is properly logged, tracked and updated.
- Ensured service and quality monitoring, regulatory compliance reviews, coordination of changes and/or expansions of contract terms, while monitoring compliance with contract provisions
- Served as the systems administrator for online contract database for entire corporation
- Monitored and managed dual email accounts, documenting all communication concerning each contract ensuring each electronic and hardcopy file is current and updated
- Acted as liaison between contracts team and senior executive leadership and department heads concerning contract statuses and policy
- Implemented cost-saving initiatives to improve efficiency of contract review turn-around time
- Spearheaded the cleanup of backlogged and archived contracts, emails and document processing
0-5 years of experience
- Only coordinator to close 25+ contracts and generate over $50,000 in sales a week by interacting with customers on behalf of organization and negotiating rates and contractual guidelines
- Responsible for implementing, maintaining and negotiating contracts and policies with current and future clients
- Generated invoices for disbursements and proposals for repairs through companies database
- Set up interviews and surveys for potential clients
- Monitored and updated Zoho CRM database with leads, potential clients and client information
- Informed and educated customers of NYC fire code regulations and requirements to keep property in compliance
0-5 years of experience
- Executive Assistant to the CEO of 3 Behavioral Health 72+ beds per hospital.
- Compiled monthly data for month end report for budgets.
- Coordinated board and committee meetings, including schedules and information preparation and distribution.
- Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
- Maintained Medical Staff applications, licenses, insurance applications, certifications, verifications and regulatory requirements for a staff of 25 providers.
- Maintained all contracts for the hospital, including managed care, operations, clinical and education. Created and maintained a spreadsheet for amounts, renewals and contacts. 80+ contracts annually.
- Processed Fair Market Values and Addendums for Medical Staff Contracts.
0-5 years of experience
Handled task of reviewing, updating and maintaining contract documents for 57 contracts
- Prepared fair market pricing analysis for state purchaser (i.e., equipment, supplies, and labor)
- Responsible for preparing contractual provision and reviewing contract proposals
- Conducted research to ensure contract specifications are in line with Employment Works Program
- Worked closely with state Procurement Officers, Site Managers and Service Providers to reach agreement on contract terms
- Presented contract pricing to the Pricing and Selection Committee and serve as a liaison to this authority
- Performed site visits to monitor quality assurance for a particular contract
- Successfully managed multiple contracts while meeting tight deadlines
- Monitored and evaluate performance on contract site and submit quality assurance report
0-5 years of experience
- Prepared proposals, participated in contract negotiation, and oversaw administration.
- Handled all customer interactions to provide better acquisition and fulfillment services.
- Compiled and analyzed data, including historical information maintenance.
- Processed rebates and administration fees.
- Managed quarterly government reporting and commercial contracts.
6-10 years of experience
Plan, execute, and finalize projects within the Contracts Department according to strict deadlines and budget constraints. This includes acquiring resources and coordinating team efforts with contractors and contract representatives to deliver projects according to plan. Define project’s objectives and oversee quality control throughout the life span of the contract.
- Define project scope, goals, and deliverables to support business goals in accordance with senior management and stake holders to make the Contracts Department work efficiently.
- Effectively communicate project expectations to team members and stakeholders in a timely and concise fashion to prevent contract errors.
- Estimate the resources and participants needed to achieve project goals for better time management.
- Develop and deliver progress reports, proposals, requirements, documentation, and presentations to track project milestones and deliverables.
0-5 years of experience
- Issued and administered appropriate subcontracts and purchase orders.
- Managed the State Approval Information System to ensure all incoming controls including Advanced Planning Documents, RFPs and contracts were input, monitored and closed out correctly.
- Utilized the Grants Administrative System to update funding approvals to track, prepare and reconcile the budget.
- Analyzed estimates of labor, material, equipment, production and other direct costs in development of proposals.
- Provided technical writing of off-site reviews of the Child Welfare Information System.
- Created comprehensive filing systems for the use of the office and coordinated with MIS department to create automated systems to support the administrative activities.
- Assisted in compiling documentation and prepared review agendas and compiled staff review finding into a draft report of findings.
- Generated reports of funds issued to the states for child welfare programs
0-5 years of experience
- Coordinated processing of contracts signed by Executive Vice President and sent to clients and subcontractors
- Maintained and managed executed contracts in electronic file database using an Accounting Software
- Coordinated process to request Certificates of Insurance for clients
- Maintained updated Certificates of Insurance from subcontractors
- Assisted Treasurer and Project Managers in preparation of Price Proposals for the Maryland State Highway
- Prepared and submitted client prequalification and vendor packages
- Coordinated process for field employees to receive Weekly Safety Meetings documents
- Tracked documents and rewarded employees who returned them regularly
6-10 years of experience
Negotiate with 27 vendors for special contracted pricing
- Analyze data comparing usage to actual contract and make pricing suggestions to salesmen
- Convey data to 13 salesmen in a quickly understandable Excel format
- Operate in the Eclipse system
- Display proficiency in Excel 2007, Outlook, and Word
- Use SAP system to import contracts
- Member of the Wellness committee
0-5 years of experience
Prepare the Sales Agreements/Purchase Contract and submit to Broker in Charge and Sales Agent for approval.
- Compose, draft and update all contracts and exhibits templates as required. Responsible for review of signed documents (from purchaser) for accuracy and completeness.
- Prepare and send the documentation regarding the transaction to purchaser, seller and attorneys. Supply purchaser or purchaser’s representative with all required membership information.
- Review and identify any updates needed to lot inventory available on our website. Maintain Resale contract files in coordination with the Closing Coordinator. Maintain Inventory Price Lists on shared drive.
- Assist with compliance issues. Assist sales and marketing operations as needed with events.
- Daily Back up for Real Estate Concierge/Receptionist. Back up for Closing Coordinator as needed. Data entry. Participate and assist with special projects and community events, including open home tours as needed.
10+ years of experience
- Worked with Attorneys and Clients in the CBS Legal Department preparing contracts for News and Sports talent, licensing, and content distribution.
- Performed advanced document handling: merging files, troubleshooting, formatting, editing, proofing and reviewing, repairing and restoring damaged files.
- Worked with IT to create, install and train users of new computer applications and updates. Helped users with advanced functions of software as needed.
- Performed research with respect to trademarks, copyrights, licenses, and other needs.
- Prepared annual copyright royalty collection claims for US, Canada, Australia and Europe.
- Responded to unsolicited submissions of scripts and programming ideas.
- Assisted with special needs of the Law Department during internal and external office moves, and reorganizations.
- Performed general office administrative functions.
0-5 years of experience
- Configure, review, issue and track status of formal legal documents that support business relations
- Assist and support Contracts Administrator in continuous contract management
- Organize and maintain all contract documents using SharePoint database management tool
- Communicate with other team members to ensure deadlines are met
- Develop templates to standardize frequent correspondence that improves efficient understanding
- Correspond with other departments in order to gather critical contract data
6-10 years of experience
Responsible for negotiations, and purchases of all support, service contracts, and equipment warranty provided to MRMC.
- Reviews all departments needs, including Asset Management and equipment warranties for Materials Management.
- Determine level of service needed and oversees implementation of service.
- Responsible for service and commodities contract review, analysis, and recommendation in relation to best possible financial outcome & corporate compliance standards for MRMC.
0-5 years of experience
- Responsible for contract workflow including creating, updating, gathering contractual documents, verification and execution of contracts via Emptoris database.
- Prepare and distribute electronic practitioner adds, changes, terms, via customer relationship management software CRM and Launch Pad database.
- Process provider credentialing applications and licensures verifying all current.
- Perform provider audits including delegated groups ensuring accuracy and complete data.
- Answer routine and general contract questions daily.
- Maintain spreadsheets, research, and track for reporting contracting metrics.
0-5 years of experience
- Accurately process contracts by reviewing for errors or price discrepencies; scanning and emailing to appropriate parties
- Repricing of communities or individual homes
- Assisting Starts Coordinators to expedite construction of pre-sold homes
- Distributing numbers for bi-weekly sales and terminations
- Collecting Earnest Money Deposits for weekly submission to Accounting Department
0-5 years of experience
Utilize KRONOS timekeeping system to manage payroll data from multiple government worksites
- Track leave for vacation, sick days, jury duty and holidays
- Audit extra work performed under blanket purchase agreements (BPAs) and indefinite delivery, indefinite quantity (IDIQ) contracts to ensure accuracy in billing documentation (e.g., work orders, purchase orders and check requests)
- Order occupational apparel for each worksite, art supplies and office supplies from appropriate vendors
- Respond in a timely manner to calls from potential and current customers, vendors and staff
- Answer questions regarding Standard Operations Procedures (SOP) manual and corporate policies
- Coordinate customer billing at completion of projects
- Maintain calendar for Director of Landscape Operations and perform other administrative tasks as needed
- Organize appropriate hardcopy and electronic historic records resulting from above duties
- Develop backup tracking system in Excel
0-5 years of experience
- Receives non-contracted provider and practitioner contract requests and credentialing documentation. Ensures documentation received is complete and adequate, before beginning contracting process. Documents include W9’s, Ownership Disclosure and practitioner applications.
- Creates within the IBM Emptoris contract management system, group, clinic, ancillary, hospital and individual participating provider contract agreements.
- Processes and prepares any non-standard rate contracts for (OIC) Office of Insurance Commission review.
- Resolves complex issues regarding compensation and coverage for Medicaid and Commercial insurance for members and providers.
- Accesses Provider One and CAQH for individual practitioner credentialing files.
- Interface with the credentialing and provider data management staff to ensure compliance with corporate and Washington state contracting policies and procedures.
- Maintains and reviews on a routine basis any partial or in process critical timing requests for contract completion.
- Updates contract organization’s databases, and ensures health plan data systems are congruent.
0-5 years of experience
- Responsible for contractual administration, procurement analytical support, managing contract database and claims recovery.
- Ensure contract language complies with Ross Legal and Risk Management requirements and proactively manage closure prior to expiration dates.
- Manage COI (Certificate of Insurance) database to ensure policies are current from carriers/vendors.
- Support Transportation Procurement activities across all modes as it relates to transportation providers and carrier activity(s).
- Collaborate with internal departments to analyze data and present findings to ensure effective and efficient use of transportation resources (carriers, equipment, modes, etc.).
- Manage and create reports, addendums and accessorials via Excel and Access.
- Audit and review data to ensure accuracy of information and signing authority.
6-10 years of experience
Draft and execute Local Agreements and Amendments
- Process all GPO requests: LOP, LOC, PMDF
- Generate Monthly GPO report
- Create, assemble, and maintain all documentation for Standard Operating Procedures for the Contracts department
- Maintain Agreement Expiration reports and follow up accordingly with Field Sales Representatives
- Reply to all inquiries received on a daily basis regarding customer eligibility, pricing, rebate requests, and GPO requests
- Manage relationship with Distributor Contracting Departments
- Maintain all contracts, active and pending, within the Contract Management System; File-Maker Pro
- Supports and responds to Customer Care in a timely manner to resolve price discrepancies
0-5 years of experience
- Manage internal communication initiatives between sales marketing, business operations, engineering and manufacturing throughout the contract bidding processes
- Prepare, write and draft proposal contracts RFP, RFI, and RFQs for sales marketing team
- Present and create bid contracts for engineering, manufacturing and procurement departments
- Consistently meet deadlines for rig package inquiries and quote presentations for sales team
- Directly provide support to VP-Sales and marketing surrounding customer development, correspondence, proposal analysis and contracting services
- Conduct weekly project status presentations in Excel and PowerPoint for sales marketing team to discuss promotional packages, marketing programs and content distribution management initiatives
- Plan, coordinate, and execute trade shows, product training seminars, and industry marketing events
- Compile market research geared to enhance customer retention and customer loyalty program campaign management
0-5 years of experience
- Provide appropriate support in all pre-contract formation activities, such as: preparation of Non-Disclosure Agreements, Master Service Agreements, review legal Terms & Conditions (T&Cs) and Anti-Corruption Language (ACL), assist with the preparation of Statement of Work (SOW) and contract negotiations. Compile and maintain documentation to facilitate supporting the Contract Management System. Maintain current and complete contract files and records for all vendors
- Collaborate with key stakeholders to ensure contractual processes, standards, and legal and technical requirements are acknowledged and met for global technology contracts
- Maintain a contract renewal calendar that can be used to anticipate and better plan potential RF(X) activities.
- Create and update contract templates too meet changing business needs
- Facilitate employee training
- Manage the deployment of consistent Vendor Management and evaluation process that includes optimization of the vendor management scorecard and review process.
0-5 years of experience
Perform the daily activities of contract quality and process review.
- Work with all departments and purchasing personnel on contract renewals.
- Compose purchase orders related to construction, capital equipment, consulting, standing
- Serve as liaison with vendors, strategic sourcing, and key departments to construct purchase
0-5 years of experience
- Manage clinical and operational projects, which may include health plan and core business initiatives.
- Contract planning and implementations in coordination with area leads including Operations, Technology, Claims, Analytics, Network Operations, Clinical Operations, Quality, Customer Service, Communications, Analytics, Contracting, Finance, Legal/Compliance, Account Management and Facilities.
- Achieve timely and effective results through regular meetings with each project lead to update plan and identify risks, issues or barriers to meeting timeframes.
- Track information such as tasks, accountabilities, timeframes, and communicating progress against plan with agreed upon project management tool.
- Determine milestones to be met throughout implementation
- Demonstrate change leadership skills
- Manage process to evaluate value/result of project once fully implemented
- Comply with all Federal and applicable State laws and Press Ganey Assoc., Inc. policies regarding, privacy, confidentiality, security of health information, and other designated information
0-5 years of experience
- Supervise fleet of 100+ contract drivers
- Audit and maintain driver files to ensure all proper documentation is current
- Notify drivers when needed to go for drug testing
- Maintain official special contract documents such as TARC seniority list, FTSB driver list, drug screen spreadsheets.
- Serve as first line of support for FTSB/TARC to resolve complaints
- Disseminate FTSB manifest daily to drivers
- Keep current on driver availability to ensure that enough drivers are available to cover routes
- Monitor FTSB/TARC run volumes and adjust routes accordingly
- Monitored drivers for on time performance and investigate service failures
0-5 years of experience
- Work with the Compliance Officer and hospital compliance committee to develop and implement the hospital’s compliance program.
- Research and review laws; draft new and update existing policies and procedures.
- Document compliance in accordance with state and federal laws and industry best practices; identify risks and training opportunities; identify trends and areas for process improvement. Update compliance and security/privacy databases and generate reports for senior executives.
- Assist Contract Administrator to review, draft, and manage contracts
0-5 years of experience
- Initiate, coordinate, implement and manage the contract process from submission through execution, including gathering all necessary data, processing contract forms, conducting required legal/compliance searches, obtaining accurate fair market value information, and managing any follow-up needed to ensure requests are processed in a timely fashion. Facilitate contract finalization and execution.
- Serve as the liaison for requestor, attorneys and vendors in connection with internal contractual requirements and contract modifications and status. Coordinate with other departments in connection with contract requirements, execution of contracts, insurance requirements, and payment of contracts.
- Monitor and assess existing contracts and contract requests including maintenance of contract files. May prepare contract amendments, extensions and other standard contract documentation.
- Prepare various comprehensive reports, spreadsheets and summaries of contract data for facility and system leadership teams.
- Maintain high level of proficiency and competency using the required contract data management systems, knowledge of contract related policies and procedures. Participate in organizational contract meetings and training sessions.
0-5 years of experience
- Responsible for invoicing the monthly, quarterly, and annual billing installments for customers with active and new service contracts via Miracle Service scheduling and billing software
- Edit existing, and at times create new Microsoft Excel spreadsheets to allow for the organization of contract customer information, contract terms, and to ensure proper billing installments are applied
- Resolve invoicing inquiries and concerns with customers when they arise
- Post invoices due to Sage Accounting software as required
- Credit customer payments when received in Sage Accounting software
- Generate bank deposit slips in Sage Accounting and deliver and deposit customer payments in the company’s bank account
- Work with existing customers to renew or modify existing contracts with the company and recommend appropriate modifications at the time of contract renewal
- Design contracts with new customers and negotiate terms and conditions while suggesting the best pricing and contract term
- Answer all incoming calls and schedule necessary service calls and supply orders for the machines upon our customers’ request. Maintenance and repair requests organized and scheduled within the Miracle Service scheduling software
- Enter incoming parts and supplies into inventory and organize them accordingly
0-5 years of experience
- Respond and complete Request for Quotes from customers.
- Update and process customer files.
- Attend customer meetings via phone and in house visits.
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Contracts Coordinator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
