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Education Administrative Assistant Resume Samples
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0-5 years of experience
Worked with curriculum developers regarding course content and its consistency throughout the site.
- Tested any changes made to pages on several platforms
- Performed light development/maintenance programming for web pages and applications
- Assisted Webmaster in clearing inbox in a timely manner. Worked with Training Delivery Manager regarding any changes to course descriptions, dates and/or locations ensuring accurate information was always present on the site
- Processed all incoming Forte tools education registrations via email, fax, and the web for each of our 4 training centers.
- Coordinated on-site customer training and relevant logistics
- Provided customer service daily
6-10 years of experience
Entered and maintained all aspects of the NH Department of Education’s SPEDIS System. Entered all SPEDIS Forms, generated reports, notified all case managers if students were not in compliance.
- Completed all State Reports including Catastrophic Aid, 94-142 Compliance, 402 Reports and Form A-14A.
- Administered and maintained forecasting systems for all costs associated with Special Education Students.
- Distributed forecast reports to Business Administrator and School Board Members monthly.
- Completed, distributed and received all bids for Special Education Transportation.
0-5 years of experience
Plant Certification Program Administrator – created system to track renewals and inspections for 120+ plants, coordinated payments with Finance department, ordered supplies and maintained inventory
- Technical Department Procedural Manual – initiated and developed manual to include detailed instructions for plant certification program administration, conference calling, awards coordination and more
- Award Program Coordinator – Safety Awards, Creative Use of Precast Awards and Gimmicks, Gadgets and Innovations Awards for annual national convention/conference
- Verbal/Written coordination of speakers/instructors for annual convention, conference and various programs throughout the year
- TeleSeminars – maintenance and execution for monthly seminars, updated information on website, sent informational faxes to entire association membership, formatted PowerPoint presentations, correspondent between the association and conference center
- Customer Service – responsible for answering and directing incoming calls for 6+ phone lines
0-5 years of experience
- Taught and Facilitated Group Challenge class and low ropes
- Assisted in the design of the Group Challenge curriculum
- Lead and directed 5th and 6th graders group sizes varied 20 – 130 total students
- Organized group schedules and events
0-5 years of experience
Provided administrative support for Director of Education and four nurse educators
- Acted as liaison between all departments
- Prepared weekly and monthly calendars for programs
- Created presentations for daily programs
- Scheduled and maintained CPR program for all personnel
- Maintained a confidential database of all departments and their yearly mandatories
- Oversaw orientation programs for nursing schools and high school volunteer program
- Faxed and copied as needed
0-5 years of experience
Performed full range of receptionist/secretarial and administrative support in both positions: drafted and prepared correspondence; 50 WPM; coordinated and scheduled meetings, answered/screened telephone calls, payroll, mail distribution, kept inventory and ordered supplies.
- Assisted with job assignments and aided coworkers with a variety of projects: seminars, health fairs, golf tournaments, t-shirt sales.
- Also assisted in daily workload such as proofing, typesetting, website updates and event registrations.
- Coordinated coverage for outreach marketing events.
- Handled departmental bookkeeping/accounting which included documentation, accounts payables and budget.
- Compiled a variety of monthly reports for marketing and administration.
- Responsible for reporting community benefits.
- Liaison for the Susan G Komen funds, maintained patient records, facilitated Breast Cancer Support group.
- Understand the importance of confidentiality and HIPAA regulations.
0-5 years of experience
Enrolled new students for the Preschool and Academy.
- Created and managed academic records database and software.
- Reviewed, filed and organized teacher and student registration paperwork to meet regulations and inspections.
- Kept all financial accounts updated to include tuition payments and re-enrollment fees.
- Distributed monthly statements and financial reports.
- Assisted Executive Director and Principal with planning events.
- Posted grades for each individual class and print report cards.
- Posted class and school roster.
0-5 years of experience
Provided patients with comprehensive information and quality instruction about medication, diet, nutrition, and exercise for their individual diabetes self-management.
- Used EMD’s charting system to check in/out, schedule, communicate tasks, prescriptions, patient notes, medical record documents, etc.
- Created new charts and entered personal demographic information and medical data
- Verified patient insurance coverage daily using appropriate procedure codes.
- Scanned and imported an abundance of chart documents into system daily with compliance to HIPAA guidelines.
- Retrieved co-pays, account payments and was responsible for “end of day” total accounting.
- Performed tasks to provide medical records requests and patient referrals
- Managed and sold HMR meal replacement products daily with the usage of Quickbooks software and responsible for petty cash drawer.
- Demonstrated Glucometer training and set up of all ADA educational classes
10+ years of experience
- Provided administrative support for 4 Directors in the Adult Ministry
- Designed, created and executed small scale book publications, manuals, pamphlets, flyers and reports
- Answered general mailbox questions by phone and email plus verbal inquiries
- Updated church website weekly through Content Management System
- Created class registration forms on WUFOO (online form builder) and linked these to the church website
- Registered all adults for classes, balanced monies and turned in monies to Finance
- Updated Constant Contact and sent approximately 5000 weekly emails
- Maintained ACS Technologies (church membership database) with daily updates
0-5 years of experience
- Created, organized and maintained Special Education files
- Scheduled team meetings and communicated and coordinated with teachers, principals, related service providers and parents, using Outlook
- Created monthly (IEP) Individual Educational Plan, meeting calendars and created and mailed IEP meeting invitations, using Outlook
- Tracked upcoming IEP meetings and mailed home reminders and any reports to parents
- Generated Special Education mailings, assisted with transfer of records as needed
- Answered incoming telephone calls, channeled them to the proper staff
- Copied, mailed and filed all reports and documents related to IEPs and any other relevant information
0-5 years of experience
Filed paper
- Answered phones
- Created documents using Microsoft Word, Power Point, and Excel
- Delivered and picked up mail
- Recorded notes
- Assisted all professors in College of Education including department chair(s)
- Assisted all students admitted to College of Education
0-5 years of experience
Registered all employees and students for continuing education in TEMPO
- Coordinated quota requirements for multiple organizations and or controls for employee academic records
- Created educational flyers, brochures, posters for upcoming educational events
- Revised multiple educational documents for Nursing Education Staff
- Customer Service
6-10 years of experience
Provided clerical and administrative support to the Principal and Education Staff for a school within a Residential Treatment Program for troubled boys.
- Maintained confidential files for students and maintained Rediker School Information System that involved maintaining attendance records, grades, scheduling classes, managing credits and report cards, sending out correspondence to appropriate caregivers such as parole officers, school districts, parents or other guardians.
- Scheduled PPT’s and other informative meetings for the Principal and Teachers.
- Ordered supplies and completed purchase orders for school office, academic and vocational classes.
- Completed yearly reports on time for the CT Department of Education, and other data entry reports as required.
- Filled in for other staff as needed.
- Served as Human Resource Assistant for Financial/Human Resource Director.
- Updated personnel files to ensure compliance with state and federal regulations.
- Interacted with Department Heads to schedule interviews, order required background checks, schedule physicals and drug screenings.
- Ensured completion of insurance information and submitted to Norwich Diocese.
0-5 years of experience
Collaborated with Activities and Community Education Directors to develop and implement policies and procedures for department staff
- Trained new staff, including administration, of current policies and procedures, software, and general practices
- Hired and recruited seasonal staff and assist in the hiring and decision making process for head coaches and support staff
- Processed payroll and new employee documents for event workers, game officials, support staff, and teachers
- Worked closely with Human Resources and Finance Director to adjust policies and procedures to ensure compliance
- Compiled, organized, and maintained finance information for both the Activities and Community Education Departments
- Maintained accurate employment and payroll records for departments coordinators and administrators
- Worked with accounts payable and receivable to accurately process requisitions, invoices, and deposits for both departments
- Communicated efficiently through Google products such as Drive, Form, Docs, Calendar, and Gmail
- Competently used Microsoft Office components such as Word, Excel, Outlook, and PowerPoint
0-5 years of experience
- Created, launched, and advertised different Religious Education events (e.g. Couples Retreat, Vacation Bible School, and Lenten retreats, etc.)
- Navigated through PDS, Citrix, and Logos daily to update and revise parishioner information.
- Maintained database records and created logs.
- Translate Spanish, French, Italian, and Portuguese documents to English.
- Provided assistance to office management and parishioners and verified parishioner information.
- Scanned, copied, and filed documents
0-5 years of experience
- Provided administrative support to the VP of Sales and Education for Caesar’s/[company name].(ie, travel, expense reports)
- Orchestrated quarterly sales meetings for over 100 team members.
- Maintained all sales reports as well as sales goals and percentages.
- Trained new hires in interdepartmental operations and procedures.
- Processed new hire paperwork including administering benefit details and submitting forms to the insurance company.
0-5 years of experience
Responsible for providing administrative support to the human resources/recruiting department which included the areas of employment, employee relations and training
- Conducted a general screen and technical phone screen on qualified applicants
- Scheduled and conducted interviews in Spanish and English of prospective candidates
- Possessed general knowledge of human resources policies and practices
- Performed reference checks on all applicants
- Responsible for mailing the company’s monthly newsletter
- Assisted with new employee orientation
- Attended job fairs to recruit qualified candidates
- Performed a variety of general administrative tasks; arrange meetings, filing, etc.
6-10 years of experience
- Collaborated with Fort Wayne shelters on needs and expectations
- Prepared and presented public awareness on homelessness
- Grant and proposal writing
- Organized academic Intervention Action Team meeting
- Created community informational newsletter
- Developed strategic academic plans for students
- Supervised and managed In-School Suspension classroom
0-5 years of experience
Managed youth religious education church database
- Assisted Interim Director and classroom teachers
- Attended to visitor and member RE inquires
- Supervised up to 3 office volunteers
- Planned youth RE events in tandem with church committees
0-5 years of experience
Prepared class schedules for Professional Continuing Education Department
- Organized Professional Continuing Education events and scheduled meetings
- Attended job and career fairs to recruit students for classes
- Contacted potential students for enrollment in credit and non-credit Economic Development classes
- Assisted students and faculty in preparation of upcoming classes
- Worked with faculty in preparation of students’ completion of classes and programs
0-5 years of experience
Prepared class schedules for Professional Continuing Education Department
- Organized Professional Continuing Education events and scheduled meetings
- Attended job and career fairs to recruit students for classes
- Contacted potential students for enrollment in credit and non-credit Economic Development classes
- Assisted students and faculty in preparation of upcoming classes
- Worked with faculty in preparation of students’ completion of classes and program
0-5 years of experience
Assistant to the Administrator of Procurement Group
- Maintained and setup of filing systems
- Provided support for a department of 20 professionals
- United Way representative for my work group
0-5 years of experience
- Contacted and communicated with parents and special ed. team to schedule student I.E.P. and Evaluation meetings
- Using Microsoft outlook sent e-mail meeting invites and maintained shared calendar for meeting reminders
- Prepared various data reports and meeting agendas using Microsoft Word and Excel
- Handled and distributed incoming mail, upload and fax information to proper staff or providers
- Responsible for ordering and organized special education office supplies
- Maintained accurate student files to insure compliance is met for audits by MN Department of Education
6-10 years of experience
Provided support to the school psychologist and the special educators.
- Typing, filing, answering phones; scheduled evaluations and meetings.
- Maintained spreadsheets, office supplies and the special education budget.
- Data entry of special education protocols and evaluations.
0-5 years of experience
Served as an administrative assistant and reception for this major hospital performing various administrative tasks in accordance with established guidelines and procedures, requiring knowledge of the electronic office filing system and various handbooks.
- Inputting and retrieving attended courses from computer, generate, input and maintain
- Assist in gathering scientific research files for statistical or other required medical
- Distribution and control of correspondence and purchase orders for the department.
- Created electronic education flyers, banners, calendars and handbooks with various computer programs.
- Developed a more efficient method of marketing classes to all departments in the hospital.
- Maintained and coordinated registration for all classes offered at SVMHS.
- Updated and maintained continuing education unit (CEU) files for the entire nursing
- Work collaboratively with the nursing instructors from various academic institutions.
- Help implement and manage development processes, programs and other resources with the Assistant Director.
0-5 years of experience
- Assistant to the Administrator of Procurement Group
- Maintained and setup of filing systems
- Provided support for a department of 20 professionals
- United Way representative for my work group
0-5 years of experience
- Assisting Health Educator Coordinator with Various Health Activities
- Setting Up Displays at Various Health Fairs on Breast Cancer and Prostate Cancer Awareness
- Assisted 25 Lay Health Advisors with setting up Health Fairs and Community Event presentations
- Setting Up and Creating Various Activities for Health Disparities such as Breast and Prostate Cancer
- Attending and Giving Input at Meetings with Halifax County Healthy Carolinians and Edgecombe County Breast Cancer Task Force
0-5 years of experience
General office procedures and secretarial support
- Update and maintain files for current CTE students and staff
- Generate reports weekly, monthly, and scheduled State reports
- Maintain compliance with all State regulations resulting in proper student funding
- Work closely with the CTE Director on grants and special projects
- Coordinate needs assessment surveys
0-5 years of experience
- Coordinated instructor schedules and courses
- Responsible for the roll-out of new EMS courses
- Coordinated all AHA courses from registration through supply and logistics.
- Handled accounts receivable and invoicing of internal and external customers
- Special project coordination of the Southeast Michigan EMS Expo
- Coordinated the National Accreditation for the LSTI and Botsford Hospital Partnership.
- Coordinated daily operations of office conference calls
0-5 years of experience
- Assist the Director of Education and the Associate Director of Education with all administrative duties
- Budgeting, coordinating various projects, organizing, and planning
- Resolving student issues and concerns
- Coordinated strategies for student retention
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Education Administrative Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
