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Engineering Administrative Assistant Resume Samples
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0-5 years of experience
Generated First Article Reports to comply with AS9100 standards. Designed database for tracking and timely scheduling of new reports for changes in tooling, machinery and/or processes requiring one. Responsible for Final Print ballooning, AS9102 forms preparation, training of proper methods of same to inspectors, and supporting documentation compilation.
- Prepared Material Review Board/Rejection Reports (MRR/MRB/RR) and submitted to customer for disposition.
- Entered data for retrieval for various reports into AS400 system, ERP program and other databases/spreadsheets.
- Served as customer liaison for Boeing and government entities, regarding quality department requests for information.
- Reorganized Inspection Stamp program, implementing new procedures that facilitated accuracy in documentation.
- Implemented Electronic Records Library Project consisting of archival, organization and of hardcopy blueprints and other Quality Department Records.
- Corresponded with suppliers to obtain Cause and Corrective Actions for Rejection Reports.
- Performed any other Quality Department administrative assistance requests, also assisted in Engineering Department, HR, Customer Service, Sales, Finance and Accounting Departments upon request.
0-5 years of experience
Assist the VP of Engineering and Civil Engineers.
- Organized and designed filing system to replace old manual processing and scanning.
- Ensured operations of equipment by completing preventive maintenance requirements; called for repairs; maintained equipment inventories; evaluated new equipment.
- Set up and schedule meetings, inbound and outbound travel request, and conferences
- Organizing Incoming and Outgoing Mail, Correspondence, Purchase orders, FedEx, UPS
- Created reports for Construction Projects such as MOT reports, Controlling Item of Work and six month projected expenses.
- Set up and updated SWPPP Permits for job sites and projects.
0-5 years of experience
[company name] manufactures and supports training simulator devices for the US military. Reporting to the Director of Engineering coordinated all administrative needs for the Engineering department and other departments as needed.
- Documented and distributed Engineering Management meeting minutes to all CymSTAR Executives and Departments.
- Established interdepartmental relationships to manage massive Excel spreadsheet content for quarterly reporting of engineering resource needs relative to current and pending company projects.
- Coordinated CymSTAR involvement in career fairs for major universities in Oklahoma, Arkansas, Kansas, and Missouri. This included coordinating logistics, trade show display design, filming of career fair video, and publishing company brochures.
- Established contact with universities to coordinate company presentations.
- Coordinated internal interview process and scheduling with HR.
- Gathered, assembled and published CymSTAR company newsletter involving over 45 people.
- Miscellaneous responsibilities of managing schedules, travel, catering lunches, greeting guests, and assisting other executives or departments.
0-5 years of experience
Answered incoming and outgoing calls while recording messages or responding immediately to client or contractor request.
- Created and maintained all files, documents, spreadsheets and correspondence required to manage efficient office operation.
- Assisted Project Manager in distributing workload to contractors. Tracked all work orders from arrival to delivery.
- Compiled documentation required for final work order packaging and arranged for on time delivery to client.
- Managed office supplies, vendors, organization and upkeep of office.
0-5 years of experience
Approved repairs for 1,100 bed medical facility. Coordinated and inventoried 26,000 medical equipment
- Maintained office productivity through proficient use of computer software.
- Received and assigned service requests to 17 shop personnel. Coordinated various clerical activities within the department. Prepared and reviewed medical reports for Management.
- Arranged for all medical equipment repair and shipments.
- Submitted and approved invoices and purchase orders.
6-10 years of experience
Maintain, implemented administrative office flow with regards to product lines.
- Assisted senior staff with outsourcing and processing of Bills of Materials.
- Controlled distribution of required engineering documentation.
- Prepared and certified documents for customers’ submittals. Performed the cost estimate for the product and issued the purchase order for the engineers’ requests.
- Maintained data entry into BPCS program. Handled engineering textbooks, catalogs in the library. Organize alphabetically.
0-5 years of experience
Provided Engineering Assistance for the Confirmation Management Department of Large Ammo and Artillery.
- Coordinated and updated all drawing models with in the Application Extender Program for the engineering Department
- Created Drawings and provided data entry into the ordering systems.
- Provided Project management by scanning, printing and updating necessary documents for high profile projects.
0-5 years of experience
Performed construction administration and subcontractor invoicing functions for a workforce of over 5,000 union craft and 200 engineers at three new Intel facilities.
- Presented safety and construction status information to Project Management Team and Owner’s representatives.
- Interfaced with Subcontractor managers on training requirements, scheduled personnel, and audited training records
- Maintained engineering databases and updated procedures through Document Control processes
10+ years of experience
Composed and maintained numerous metrics to capture the status of key customer measureables.
- Created and maintained Customer Satisfaction System tracking activities for customer warranty and assembly plant returns.
- Constructed a Non-Conformance PPM Weekly Report on all non-conformances and DM’s from Chrysler assembly plants.
- Created and maintained Weekly End-Of-Line Yield Report for the tracking of first time test rate of 139 models.
0-5 years of experience
Provided assistance to various departments throughout the company, including Electrical, Maintenance and Finance. Provided backup assistance to the Receptionist.
- Oversaw inventory control through vendor contact and ordering material for builds.
- Created process to track monthly inventory count and budget.
- Tracked and balanced budget spending for plant and engineering departments and operations.
0-5 years of experience
- Managed schedule and coordinated travel arrangements for Donn Rochette, CTO
- Acted as a liaison between engineering, legal, and marketing teams
- Served as a hiring assistant to expand engineering team
- Performed quality assurance checks, documented bugs, defined milestones, and reported performance weekly and monthly using project management tool Fogbugz
0-5 years of experience
Purchased, received, stocked, and inventoried supplies for Industrial Engineering department
- Generated production reports for three manufacturing processes on daily, weekly, monthly, quarterly, and yearly basis
- Planned, organized, and provided administrative support for meetings
- Prepared manufacturing budgets, project proposals, and correspondence for five engineers
0-5 years of experience
- Established work procedures and standards to improve efficiency and effectiveness of assigned operations with accounting, engineering, human resources, and other departments required
- Overlooked, and performed clerical and administrative support tasks
- Assisted, maintained, and refined the electronic file system and standard documents
- Ensured company safety programs and all other documentation requirements were in place
- Provided support and direct communication to department personnel and manager
0-5 years of experience
- Supported the Engineering and Product Management departments.
- Composed business correspondence; prepared technical graphics, charts and reports.
- Organized and managed meetings with meticulous attention to detail and efficient scheduling.
- Analyzed and provided creative solutions to difficult office problems.
- Completed challenging volume of assignments accurately and on time.
0-5 years of experience
- Completed layout and design of advertising catalog / specification sheets for all Crane / Fiat / Universal Rundle products (Programs used: Adobe Photoshop 7 and CS; Adobe Illustrator 10; QuarkXPress 6.0; Microsoft Word and Excel)
- Managed certification applications and product listing renewals for IAPMO (International Association of Plumbing and Mechanics Organization) and CSA (Canadian Standards Association) for all vitreous manufactured products, as well as review constantly changing standards
- Processed, researched and cataloged company product claim information
- Performed all office duties, procedures, prioritization, delegation and confidentiality
- Assisted with all levels of customer service, vendors, and sales representatives
0-5 years of experience
Scheduled equipment preventive maintenance and notified affected departments.
- Used Microsoft Project to assist engineer on developing a scope of work for special projects such as facility renovations, environmental health and safety audit, equipment transfers and repair.
- Provided administrative assistance to facility/equipment supervisors and maintenance managers.
- Maintained file system for vendor contracts, preventive maintenance, and work orders.
- Paid incoming invoices with company credit card.
- Prepared monthly reports that included the month’s productivity and special projects performed.
- Scheduled staff meetings and environmental health and safety meetings and wrote meeting minutes.
0-5 years of experience
Assisted with all aspects of bid preparations and bid openings for construction for City Engineering Office
- Prepared time-keeping and billable time reports on projects.
- Receptionist duties included phone, mail, records management and customer service.
- Maintained and updated engineering project lists, both active and inactive.
0-5 years of experience
Prepared reports, graphs, memos and other documents using word processing and spreadsheet software
- Managed calibration of laboratory and engineering equipment
- Filed, copied, sorted and distributed blue print drawings to staff engineers
- Answered phone calls and directed calls to appropriate parties.
0-5 years of experience
- Provided clerical and administrative support to a group of 30 electrical and mechanical engineers
- Submitted, received, and maintained all purchase orders for parts, supplies, and contracted labor
- Managed multiple calendars, meetings, travel, payroll, and correspondence between division managers and supervisors
- Handled highly confidential information on a daily basis
0-5 years of experience
Managed calendar for Chief engineering officer, also supported at request GM and VP of hotel.
- Purchased materials required to execute projects for opening of hotel.
- Reconciled all A/P and A/R transactions for engineering department after purchasing.
- Scheduled and met with vendors and building inspectors for soft opening completion.
- Established necessary credit accounts for business via approval from director of accounting.
0-5 years of experience
Managed accounts, invoices, data entry, and file keeping
- Assisted and supported the chief engineer and management team
- Created purchase orders, monthly accrual and variance reports, P&L reports, and other reports
- Maintained excellent relationships with vendors and contractors
- Scheduled state regulated maintenance inspections
0-5 years of experience
Updated and maintained project list and engineering folders
- Updated job list on a daily basis in Access
- Created and revised project submittal, operations, and maintenance manuals
- Printed and plotted engineering submittal drawings
- Ordered supplies, answered switchboard, and distributed correspondence
6-10 years of experience
- Provided general clerical and administrative assistance to Senior Managers, planners and engineers. Assisted project manager with management of construction site activities per set plans.
- Responsible for database maintenance and accuracy, and construction timely delivery of needed materials to construction site.
- Responsible for event planning, customer service, and troubleshooting phone and computer issues.
- Coordinated special projects and responsible for travel arrangements Back-up for project
- Served as a professional representative of the CEO to executive clients, investors and board members.
- Approved travel expenses and reimbursement requests.
0-5 years of experience
- Assisted project engineers with developing and maintaining project documentation (drawings, specifications, transmittal’s, reviews and approval).
- Managed incoming and outgoing correspondence from other departments and filed new work orders and revisions.
- Communicated and cooperated with Power Company for billing purposes.
- Priced new jobs drawn by engineers. Prepare the work orders to be worked on by technicians in the field.
- Organized new work orders and made copies to distribute to technicians, billing and records.
0-5 years of experience
- Maintained and coordinated weekly production schedules for engineering team.
- Designed and distributed advertisements, manuals, presentations and various promotional documents utilizing Word, Quark Express 4.0 and PowerPoint for engineering and sales materials.
- Attended and provided meeting notes and minutes.
- Received requests and provided quotes per researched pricing and correct parts per requested product. Received calls for Customer Service Requests provided resolution of errors and issues.
- Generated and distributed weekly sales reports for sales team.
- Arranged occasional travel arrangements for sales team.
0-5 years of experience
- Answered staff inquiries and advised personnel on administrative and clerical matters
- Communicated professionally with upper management and customers
- Compiled reports and records
- Coordinated travel itineraries, special events, conferences and presentations
- Centralized contact point for all communications, problems and administrative inquiries
0-5 years of experience
- Assisted project engineers with developing and maintaining project documentation (drawings, specifications, transmittal’s, reviews and approval).
- Managed incoming and outgoing correspondence from other departments and filed new work orders and revisions.
- Communicated and cooperated with Power Company for billing purposes.
- Priced new jobs drawn by engineers. Prepare the work orders to be worked on by technicians in the field.
- Organized new work orders and made copies to distribute to technicians, billing and records.
0-5 years of experience
Managed office supplies, vendors, organization and upkeep.
- Answered and managed incoming and outgoing calls while recording accurate messages.
- Opened and properly distributed incoming mail.
- Helped distribute employee notices and mail around the office.
- Organized all new hire, security and temporary paperwork.
- Completed data entry, tracked design jobs and maintained the work order tracking system.
0-5 years of experience
- Routed, analyzed and tracked budgeted projects greater than $150k
- Processed international invoices
- Procurement of prototype parts
- Developed a system which decreased the number of weekly outstanding budgets
- Assisted in the reporting of capital budgets
0-5 years of experience
- Provided complete administrative support for Director of Engineering and Maintenance Engineers.
- Completed weekly PM’s, composed correspondence, handled mail and screened calls.
- Scheduled meetings, prioritized agendas, and maintained business calendars.
- Completed and maintained Purchase Orders for parts and service agreements.
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Engineering Administrative Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
