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Special Events Coordinator Resume Samples
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6-10 years of experience
Reported directly to Regional Business Director/National Sales Director; supporting a sales team in appoximately15 states eventually growing to support for sales team in the continental U.S.
- Assisted in developing, planning and executing events, meetings, tradeshows and incentive programs.
- Responsible for all aspects of event management; including site selection/contract
- Transportation arrangements, hotel attrition/cancellation negotiations, registration/database management as well as expense database management; on-site management of event when needed. Managed event budgets ranging from $10,000- $100,000, while saving clients up to 35% on Travel and Expenses (T&E).
- Orchestrated a variety of high profile events for top executives of a Multi-billion dollar pharmaceutical firm. Including sales meetings, dinner meetings and advisory board meetings. Assisted with product launches and team building events.
- Coordinated multiple domestic events. Worked closely with hotels and other vendors to ensure that all client requirements are fulfilled.
- Supported a Nationally winning sales team, winning multiple awards nationally due to a desire for excellence.
0-5 years of experience
Organized and executed a successful walk a thon, “1998 Queens “Walk to Cure Diabetes, ” encompassing four major events: a breakfast for top-level executives, a luncheon, a walk-a-thon, and an awards ceremony.
- Conducted presentations on diabetes to clients, securing corporate sponsorships and employee involvement.
- Successfully recruited over 10 new corporate sponsors the JDRF organization.
- Generated all correspondence to clients including proposal letters, and thank you letters
- Assisted coordinators on the “Promise Ball” and the “Masked Ball”, by setting up at the event, executing mailings, generating spreadsheets, preparing gift bags, auction item and working the events.
0-5 years of experience
Organized breakfast programs, luncheons, dinners, and galas for Hispanic Chamber event audiences between 100 to 1,800 guests.
- Managed high-level sponsorship contributions and provided execution of sponsor recognition for clients.
- Developed budgets and established event logistics from event inception to day of event execution.
- Coordinated staff, volunteer, and event committee schedules to ensure successful event implementation.
- Worked with vendors on providing service quotes, monitored vendors to ensure proper execution of services, and assisted in disbursing payment for vendors in a timely fashion.
- Supported coordination of social media platform marketing to include Facebook, Twitter, LinkedIn, and website content.
- Provided additional administrative support to office staff as requested.
0-5 years of experience
Managed activation of sponsorship portfolio, corporate events and experiential marketing for one of the largest luxury automotive groups across Texas with 15 dealership locations with annual revenue of $1Billion+ and brands including: Lexus, Cadillac, Infiniti, MINI, Maserati, Audi, Subaru, GMC and Buick.
- Responsible for third party management of vehicle delivery company, photographers, florist, catering, and transportation services to ensure seamless presentation and positive brand experience.
- Event management for attendance ranging from VIP dinners for 10 to events of 4,000+ attendees for over 250 events annually.
- Managed partnerships with key luxury brands in current and potential markets
- Developed content for company’s quarterly magazine and company website
- Managed design of collateral with creative team for events and sponsorships
0-5 years of experience
Contacted Dietitians to determine level of interest and set appointments for Area Sales Managers
- Coordinated and executed all national renal conferences and events for the company
- Determined budget for marketing materials and national conferences
- Assisted in the hiring process and training of Area Sales Managers
- Updated company database from generated calls and reports from the Sales Team
- Performed reports to assist Outside Sales staff in managing their territory
- Contacted Industry organizations (CRN, ESRD Networks, etc.) to set up presentations for clinicians
- Utilized time management skills to manage a daily workload
0-5 years of experience
Provided outstanding customer service to both internal and external customers
- Monitored daily sales within Revenue/Admissions
- Trained and supervised employees on point of sales program/opening & closing duties
- Planned and coordinated movie nights and assisted with concerts
- Worked in all departments including cash control, maintenance and foods
0-5 years of experience
Organized and planned at least one major event per month
- Demonstrated team skills working in close contact with 3 other team members
- Developed expense reconciliation for each event
- Arranged all information in Excel and quickly pulled information for management review
0-5 years of experience
- Opened and coordinate events at Scheduling Institute’s new event venue in Phoenix, AZ
- Planned, organized and facilitated 10+ events per month within cities all over the country
- Coordinated events ranging from 75- 6,000+ attendees
- Negotiated and booked venues, transportation, hotel rooms, F&B, speakers, A/V, entertainment, etc.
- Managed Scheduling Institute’s Atlanta Event Venue including but not limited to event staffing, catering contact, building operations, event set-up and break-down.
- Prepared Event Stats, material and content for the speaker
- Created, staffed and coordinated booths for every event
- Track and report costs, sales, and other various event statistics for each event
0-5 years of experience
- Managed and developed all aspects of the Walk to Defeat ALS and ALS Classic Golf Tournament, including volunteer recruitment, vendor management, programming, budget management, committee selection and all communication related to organization events.
- Played a prominent role in the Walk to Defeat ALS’ growth from $215,000 raised annually to over $390,000, an 80% increase.
- Secured over $50,000 in sponsorships and in-kind donations through relationships built with local and national corporations, stewarded through creative sponsorship opportunities and donor cultivation events.
0-5 years of experience
Organize and manage over 600 volunteers for support of the Susan G. Komen Race for the Cure Event
- Respond to all inquiries from over 500 team captains as designated Teams Coordinator
- Train and supervise interns
- Manage volunteer database
- Raise volunteer support for events
- Successfully solicited companies with the use of cold calls for event sponsorship
- Recruited buildings and businesses participation through events, marketing support, volunteering
0-5 years of experience
Provided onsite training.
- Monitored multiple databases to keep track of all company inventory.
- Successfully led key events which resulted in positive outcomes.
- Corresponded with high level event participants.
- Followed-up with speakers, facilitators, clients, caterers, florists and venues.
- Coordinated the set-up and clean-up (breakfast, luncheons, and dinners) for small or large events.
- Conducted accounts payable and receivables.
0-5 years of experience
Manage all aspects of large scale special events for 300 Belk Stores including promotional strategy, community relations, budgets of $3 million yearly and flawless execution while maintaining Belk branding strategy.
- Develop integrated planning timelines to coordinate pre-event logistics, exhibit design and setup transportation, security, and allocation of services.
- Cultivate business partnership with outside vendors and internal departments to execute on strategic plans.
- Strategize on amplifying event marketing through social channels including Facebook, Instagram and Twitter. Ex. Created Social Media Hashtag for Events #BelkScene for all marketing event materials. Generated the #1 post to date for Belk using this hashtag.
- Oversee Key Events including; 15 Grand Openings for new Belk Stores, Flagship stores charity partnerships, fashion shows, shoe events, celebrity and designer appearances with key brands including Jack Rogers, Jessica Simpson, Pikolinos, Sam Edelman, Steve Madden, Karen Kane, Tai Beauchamp, InStyle Magazine, Vietri, Waterford, Movado, Competition Dining, Royal Chef Darren McGrady, Trina Turk, Emily Maynard and more.
6-10 years of experience
Plans, organizes, coordinates, promotes, and facilitates special events including weddings, birthday parties, corporate events, and picnics
- Coordinates and monitors event timelines and event employees
- Maintains a positive relationship with the client
- Perform administrative duties including compilation of guest/attendance lists, establishing and monitoring event budgets and menus, and evaluating events upon completion
- Responsible for maintaining appropriate inventory levels
- Assists Human Resources in hiring and training of staff
0-5 years of experience
Schedule, plan, market, coordinate and execute all on-campus and off-campus special events, workshops, open house events and tours.
- Structured and launched new campus tour format.
- Standardized all large on-campus special events for easier execution.
- Responsible for some departmental purchasing and event budgeting.
- Public speaking and special presentations to large and small groups on a regular basis.
- Supervise and delegate tasks to team of 10 student workers.
- Provide administrative support to Director of Prospective Student Services.
- Increased attendance at two large campus events by 40% or more.
0-5 years of experience
Lead on several events including: Glow Dance, Spring Fest, and Drag Brunch
- Helped facilitate teammates events, including: a comedy night with Preferred Parking and an Open Mic Night
- Participated in orientations for prospective students
- Demonstrated the school in campus tours to new faculty
6-10 years of experience
Work with 28 sales professionals covering 2 states (Rhode Island and Connecticut), responsible for more than 3,800 individual and corporate accounts.
- Support sales reps in opening new accounts and upgrading existing service.
- Quickly and effectively solve customer challenges.
- Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service.
0-5 years of experience
Networked within the hotel industry to develop new business. for on premise catering events.
- Met with clients, prepared proposal to garner business.
- Created banquet event orders.
- Met with restaurant staff to discuss event prior to execution.
- Followed up with client after the event to ensure satisfaction.
0-5 years of experience
- Coordinated and executed museum events (including table and AV equipment setup)
- Worked with catering team to organize F&B logistics
- Assisted Event Operations Manager with external events (weddings, corporate meetings, trade shows, etc.)
- Used Event Management Systems (EMS) to organize, track events, and submit catering invoices
- Attended monthly catering meeting
- Designed e-newsletter (constantcontact.com) to promote museum events
0-5 years of experience
Assist the Director of Marketing Operations with the planning and implementation of special events and various other
marketing promotions to ensure that all activities run smoothly
- Supervise a staff of twenty-five representatives during the execution of 5-6 events each week
- Coordinate the purchasing, receiving and distribution of customer gifts and amenities
- Prepare events costs for all special events and promotions to be submitted for analysis
- Handle various office duties such as maintaining accurate files, staffing for events, payroll and other assignments as delegated
0-5 years of experience
Develop and monitor the marketing budget for the Festival Foods Grandad Half Marathon, an event that draws over 4,000 participants
- Supervise the production schedule and implementation of advertising including digital, print, billboard, radio, email, brochures, and Facebook
- Develop marketing messages and promotions, write content, create advertisements and flyers
- Coordinate the Corporate Challenge, a program that encourages participation in our races by building relationships with area wellness/ HR professionals
- Work with vendors to design and order clothing, medals, and prizes
- Assist with event planning and logistics including race routes, weekend schedule of events, site layouts, licensing, etc
- Assist with the planning and execution of other Parks and Recreation events such as youth and adult sports tournaments, the Polar Plunge, Field of Screams, Winter RecFest
- Create the Spring/ Summer Activity Guide for the Parks and Recreation Department, a 16 page professionally printed program guide
0-5 years of experience
Installed and use the mix board to play music
- Carry out customers requests for songs, and insured customer satisfaction.
- Designed adds and flyers for upcoming bands and events.
- Utilized social media to increase sales.
0-5 years of experience
Plans, organizes, coordinates, promotes, and facilitates special events on a very minimal budget due to non-profit status
- Manages budgets for all events
- Attains and manages all sponsorships for all events and actively cultivates past, present, and potential event sponsors
- Assists in coordinating publications including brochures, pamphlets, newsletters, websites, Facebook, and other materials needed to promote CMBV events
- Coordinates and recruits all volunteers
- Manages all CMBV part-time staff, creates scheduling of employees and volunteers
0-5 years of experience
Develop event estimates and management of event budgets up to $100k
- Event planning, including pre-production, layout specifications, licensing and permits, and vendor contracts
- Coordination of entertainment interviewing and audition
- Talent management
- Produce every aspect of special events, including organizing and coordinating all vendors and entertainment
- Collaboration with marketing and communications team on design and production of marketing materials
0-5 years of experience
Develop event estimates and management of event budgets up to $100k
- Event planning, including pre-production, layout specifications, licensing and permits, and vendor contracts
- Coordination of entertainment interviewing and audition
- Talent management
- Produce every aspect of special events, including organizing and coordinating all vendors and entertainment
- Collaboration with marketing and communications team on design and production of marketing materials
0-5 years of experience
Assisted program director in maintaining elementary/middle school afterschool and summer camp programs
- Provided training and proper deployment of summer camp counselors
- Planned and organized recreational activities in order to create a friendly atmosphere for children
- Assisted program directors in developing and implementing new programs
- Developed weekly newsletters for summer camp to keep parents informed of upcoming events
- Managed daily reports and employee files
- Served as Camp Program Director in the Director’s absence to include field trip planning, emergency decisions, and issues that required immediate attention.
- Assisted branch board members with community based event planning and annual Partners With Youth campaign fundraising
- Developed monthly health awareness/recipe informational bulletin boards for branch members
- Assisted Senior Citizen Program Director with monthly outings, including television show tapings, and quarterly out of state group travel
0-5 years of experience
- Plans and executes the organization’s signature annual fundraising events simultaneously, as well as numerous third-party and cultivation events, as part of the Special Events team. Events in fiscal year 2014 raised over $2 million.
- Updates event website pages, manages Twitter account, and produces and proof reads promotional materials for programs and events, from signs and marketing materials to solicitation letters.
- Manages event silent auctions, from securing donations to writing detailed auction descriptions and creating visuals.
- Coordinates with vendors and venues to donate or discount their services for fundraising and volunteer events while creating new relationships and stewarding existing ones.
- Proficient with Macintosh products, Microsoft Office programs and database management. Familiar with Adobe Creative Suite.
6-10 years of experience
Responsible for directing clients to the appropriate department in a timely and efficient manner
- Creating invoices and composing professional letters to clients
- Assisting in analyzing data and maintaining accurate records
- Responsible for accepting payments via cash, check and credit card transactions
- Using effective communication skills to provide excellent customer service
0-5 years of experience
- Create and organize methods to motivate student employees to work the special events
- Assist in the project development brainstorm process for Campus Recreation
- Designed and implemented scavenger hunt related to Campus Recreation areas
0-5 years of experience
- Draft initial event contracts and BEO’s as well as other admin duties, including revenue report and RTP
- Contact and coordinate with vendors for rentals
- Provide on- site event assistance to external and internal groups
- Liaise with internal and external clients in the weeks leading up to events
- Take incoming sales calls and make detailed notes to relate back to team
0-5 years of experience
- Plan, prepare, execute and document Casino Promotions.
- Supervise and lead representatives during mass promotions.
- Act as the face and voice of Twin River for Slot Tournaments, Bingos and property wide sweepstakes events.
- Provide exceptional guest service to guests with inquiries, complaints and concerns.
- Use critical thinking to streamline processes that save time while increasing the bottom line for day to day job duties.
- Upload prequalified guest lists into, and pull reports from the ACSC Casino Database software.
- Work in line with direct marketing to ensure advertisements, mailings and in house signage are accurate.
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Special Events Coordinator
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
