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How to Format an Invoicing Clerk Resume
The right resume format will highlight key areas of your background in order to spark the recruiter’s interest in your skills and qualifications.
The right resume format allows you to immediately outline your most marketable skills and experience first. In this section, we will discuss the chronological resume for seasoned candidates and the functional resume for entry-level positions.
Here’s a breakdown of how you can structure your qualifications, using the correct resume format for your career level.
Chronological Resume
- 10 years in workforce
- 4 years at this job
- HS High School Diploma
- C Microsoft Office Professional Suite 2010
Work Experience
Invoicing Clerk, Armstrong Relocation
February 2019 – Present, Memphis, TN
- Print, separate and distribute client sales orders to appropriate drivers in a timely manner.
- Keep clients up to date by including memos with the appropriate invoice.
- Serve as backup for receptionist; answer client calls from main multiline telephone system.
- Prepare warehouse order pullers’ log sheets for employee payroll processing.
Functional Resume
- 2 years in workforce
- 2 years at this job
Professional Skills
Organizational Skills
- Organized and maintained client files with updated statements and billing information.
- Kept track of employee training in invoicing and closeout procedures.
- Filled and packaged orders and phoned customer service when help was needed in the department.
- Continually monitored warehouse order pullers’ log sheets for employee payroll processing.
Mathematical Skills
- Managed invoicing orders, calculating and crediting accounts for daily reports.
- Created and submitted invoices and statements to 90+ customers.
- Ensured the accuracy of customer accounts for the final bill.
- Fixed billing errors by issuing debit and credit memos.
Invoicing Clerk Resume Samples
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0-5 years of experience
Responsible for running daily program to release orders to warehouse order pullers
- Printed, separated, and distributed client sales orders to appropriate driver in a timely manner
- Ensured clients were kept up to date by including memos with the appropriate invoice
- Served as backup for receptionist; answered client calls from main multi-line telephone system
- Prepared warehouse order pullers log sheets for employee payroll processing
0-5 years of experience
Provide administrative support to staff:word processing, faxing, filing, mailing invoices to doctors and wholesalers
- Coordinated and compiled daily reports
- Organized and maintained files
- Solely responsible for invoicing orders and crediting accounts, created and typed reports
- Conducted employee training in invoicing and closeout procedures
- Filled and packaged orders phoned into customer service when help was needed in department
0-5 years of experience
Reviewed and processed invoices daily
- Reviewed purchase invoices for accurateness
- Researched and gathered necessary information for completion of invoices
- Assisted with month end closeout
- Processed daily downloads from ordering system
0-5 years of experience
Compiled payroll timesheets, posted wages and reconciled errors to maintain payroll records.
- Prepared invoices using the Macola System
- Coordinated incoming requests and assisted filling outgoing orders
- Facilitated customers’ inquiries as it related to accounts receivable and payable
0-5 years of experience
Responsible for printing, checking, and filing transmission sheets and invoices.
- Contacted company representatives about invoice errors.
- Responsible for organizing, preparing and delivering company mail.
- Answered incoming calls on company switchboard and relayed detailed
- Usage of computers, fax machines, multi-telephone system, copier, and filing systems regularly.
- Attended and completed certification of three (3) basic Computer
10+ years of experience
Prepared and lead orientation for new employees
- Oversaw all benefits distribution for all employees
- Created and maintained database for vending firms invoicing and their contacts
- Generated monthly and weekly adhoc reports for upper management
0-5 years of experience
Handled paperwork for products received from vendors.
- Billed customers for products and/or services.
- Generated accounts payable reports, so timely payments can be made to vendors.
- Checked invoices for discrepancies in price, quantity and items.
- Issued monthly statements, keep customers files updated with current invoices, bills and contact information.
0-5 years of experience
- Generated invoices upon receipt of billing information and processed credit card orders
- Assisted clients, salesmen and co-workers with invoicing and shipping information
- Created daily invoice report, generated credit card report and maintained invoice files
0-5 years of experience
Accessed the order entry system in order to prepare and send out invoices to vendors.
- Located orders that needed to be shipped, and helped pack outgoing orders.
- Accessed open orders and searched to find out reason the orders had not been shipped and worked with other departments to resolve the problem.
- Served as receptionist answering 12-line switchboard and directed calls.
- Called freight companies for shipping quotes and arranged for pick-ups.
6-10 years of experience
Prepare complex reports for managed care organizations and insurance companies, ensuring full compliance
- Accurate and timely invoicing of specific warehouse customer shipments.
- Verifying accuracy of pricing and matching of purchase orders to bills of lading.
- Ensure completion of customer invoicing, mailing, filing, electronic processing and other related functions.
- Daily interaction with Customer Service and Logistics personnel.
- Responding to customer and broker inquiries.
- Completing credits for returns to customer accounts.
- Claims research for freight related deductions.
0-5 years of experience
Entering employee’s labor time into the system and resolving payroll issues
- Responsible for invoicing largest contract along with 10 other customer contracts
- Entering material and equipment into the system, and coding service receipts for rates
- Interacting with sales for purchase orders, new sales, and rate changes
- Handle customer calls and answering questions in regards to their invoices
- Chemical Plant track reports, billing reports, and revenue reports
0-5 years of experience
Perform accounts receivables and payables functions in processing direct and indirect agent paperwork.
- Apply standard procedures in the preparation of vendor payment and client invoicing.
- Provide recommendations for the improvement of processes in a growing company environment.
- Prepare recurring and customized reports.
- Maintain good client, vendor and interoffice relationships.
0-5 years of experience
Reviewed account financial performance using daily, weekly, monthly, quarterly, and yearly reporting.
- Worked with reporting to adjust inventory flow into stores maximizing sales and profits.
- Maintained item accuracy through weekly review of item files.
- Monitored sales trends using current sales, sales history, and weather patterns.
- Accurately worked within spread sheets to execute item maintenance and replenishment.
- Worked on future season planning based on sales trends and market developments.
- Inspected outgoing replenishment orders for accuracy and quality.
- Worked cohesively with IT Department assisting in server and software maintenance.
- Responsible for invoicing current accounts utilizing Plant Enterprise customer database.
0-5 years of experience
- Created invoices for all of [company name] both TM and Lump sum invoices.
- Tracked invoices and match up EFT payments with invoices.
- Track PO amounts and communicated with Project Managers.
0-5 years of experience
- Performed all accounts receivable functions, including issuance of invoices, credit memos, and collections.
- Handled company’s largest account through electronic data interchange.
- Assisted sales staff with order entry.
0-5 years of experience
Process accurate and timely invoices.
- Compile data from vendor invoices and supporting documents to verify accuracy of billing data and ensure receipt of items ordered.
- Compare invoices against purchase orders and shipping.
- Receive documents to verify receipt of items ordered.
- Contact vendors and buyers regarding errors in partial and duplicate shipments, prices, and substitutions.
- Maintain file of returnable items received from and returned to vendors.
- Prepare vouchers authorizing payment to vendors ensuring accurate check.
- Maintain customer database and contracts.
0-5 years of experience
- Generate invoices from multiple franchises using MAS500 program
- Review and price service orders for fire extinguisher and hood suppression systems
- Research, create and edit customer records in MAS500
- Update customer comments and tax exempt customers
- Follow customer pricing schedule contracts for multiple customers
- Reach weekly/ monthly billing goals, billing under tight deadlines
- General office functions including e-mail correspondence, copying, filing and mail room functions
0-5 years of experience
Assist Controller with accounts payable, accounts receivable and work orders.
- All invoicing of work orders and machine orders, including distribution to appropriate companies.
- Greet incoming guests and answer all incoming calls and transfer to appropriate parties.
- Organize, keep inventory of and appropriately order all office supplies.
- Process and enter expense reports against statements.
0-5 years of experience
Determine invoicing specifications for tooling machines based on sales acknowledgements
- System entry of invoices for tooling machines, credit and re-invoice revisions, and issue adjustment sheets to move customer deposit transactions within the system
- Print, mail and e-mail invoices and credits to customers, distributors, and regions
- Update and balance customer deposits spreadsheets and monthly sales spreadsheets
0-5 years of experience
Import and Export invoice sorting
- Maintaining deadlines attention to detail
- Maintaining confidentiality
- Keeping a well organized work station
- Filing and maintaining tracking information
- Continual lifting, lowering, sliding packages
- Working with a co-worker to lift packages or assist
0-5 years of experience
Generate invoicing and planning for deliveries.
- Coordinate deliveries and returns of merchandise from customers with carriers.
- Keep in track the returns notifications log.
- Provide first level support for computer systems.
- Audit shipping & invoicing documentation.
- Adjust stock and any discrepancies in the inventory of cut cases.
- Archive the file shipping and invoicing documents of daily basis.
- Coordinate meetings with the Management.
0-5 years of experience
Used precision-cutting machinery to prepare paper orders
- Converted work orders into invoices and provides quality assurance by verifying all information
- Responsible for managing inventory tracking by procurement of raw materials and all outgoing orders
- Maintained workflow by corresponding with customers and vendors
0-5 years of experience
Used precision-cutting machinery to prepare paper orders
- Converted work orders into invoices and provides quality assurance by verifying all information
- Responsible for managing inventory tracking by procurement of raw materials and all outgoing orders
- Maintained workflow by corresponding with customers and vendors
0-5 years of experience
- Generated accurate and timely invoices.
- Maintained spreadsheet of outstanding balances and payments received using Microsoft Excel.
- Processed invoicing payments.
0-5 years of experience
- Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, using calculator, and computer.
- Compared invoices against purchase orders, shipping, and receiving documents to verify receipt of items ordered.
- Determine prices and discounts, based on computer files, invoices, and credit memorandums.
- Record data in control records.
- Contact vendors and buyers regarding errors, such as partial and duplicate shipments, substitutions, and incorrect prices.
- Maintain files of returnable items received from or vendors.
- Wrote checks and prepared vouchers authorizing payment to vendors.
0-5 years of experience
Obtained cutlist from engineering and customers
- Entered product specific information into AS/400
- Invoiced stud material once shipped
- Scheduled customer trucks
0-5 years of experience
- Responsible for accurately and timely billing of assigned carriers
- Maintain a credit/re-bill rate of 1.75% or lower
- Scan and index documents as needed for the department
- Remain up to date on all changes regarding product codes and other pertinent information to ensure customers are billed correctly
- Create and maintain department website within the intranet
- Train new employees on the basics of billing
- Assist other department members with work load as requested by supervisor
- Create and maintain documents to allow department to function more efficiently
0-5 years of experience
- Prepare & disseminate company reports across multiple departments.
- Receive & place orders from customers via electronically or verbally, arrange delivery of products.
- Verify and process invoices for billing of company vendors.
- Maintain department databases, prepare routing reports, and file shipping records.
0-5 years of experience
- Complete end of month billing in the SAP system.
- Revision of sales orders.
- Comparison of numbers using both systems.
- Preparing reports with all numbers of monthly revenue.
- Comparison of inventory transactions from both systems for all orders.
Invoicing Clerk Duties and Responsibilities
No two invoicing clerks are exactly alike, as specific skills vary from employer to employer. However, after analyzing online job postings, we identified several core duties and responsibilities common to the job:
Perform Daily Invoicing Functions Invoicing clerks perform daily invoicing functions within the accounting or sales division of a company. They support accounts payable and accounts receivable by generating accurate, complete, and timely invoices using billing software.
Resolve Billing Errors Invoicing clerks research and fix billing errors. They issue debit and credit items to resolve these errors. When needed, an invoicing clerk will actively work with other staff to get needed documents and respond to customer requests outside of a normal billing period.
Update Financial Databases Invoicing clerks prepare vouchers, receipts, and checks by entering details into a company’s financial system. On a daily basis, they update contracts and add new customer accounts. Invoicing clerks are responsible for maintaining current records of collected payments, sent invoices, and updated customer information.
Support Financial Staff Providing support to accountants, invoicing supervisors, bookkeepers, and other financial workers within a company is a key responsibility of invoicing clerks. They work with other employees to share workloads, answer questions, and solve billing issues.
Perform General Administrative Duties When requested, invoicing clerks perform many administrative duties, such as facilitating audits and checking inventory. They also prepare reports, assist in account collection, and file records. An invoice clerk also responds to general customer calls when needed.
Invoicing Clerk Skills and Qualifications
Invoicing clerks should be self-motivated and diligent with strong organization skills. Employers seek candidates with a high school diploma and at least two years of clerical office or customer service experience. The following skills are essential to getting the job done:
- Accounting – invoicing clerks work with numbers on a frequent basis
- Invoice generation – generating purchase orders, invoices, and other financial documents is the primary responsibility of invoicing clerks
- Communication skills – invoicing clerks communicate with vendors, clients, and other staff to resolve billing inaccuracies, so they need excellent written and verbal communication skills
- Math skills – making quick and accurate math calculations is essential for job success
- Customer service – invoicing clerks need the ability to interface with customers in a clear and pleasant way
- Data entry – most invoicing clerks perform data entry using computer software
- Administrative skills – general administrative and clerical work is a common task for invoicing clerks
- Organization skills – invoicing clerks must be excellent multitaskers who are able to prioritize and execute many assignments in quick and efficient manner
Invoicing Clerk Education and Training
Most invoicing clerks have a high school diploma or GED equivalent. Employers seek candidates with one to two years of experience working in a clerical or customer service setting. Some organizations prefer applicants with an accounting or business-related associate’s degree. Many organizations offer on-the-job training to candidates who meet their criteria. College-level accounting or bookkeeping courses can equip a person with the math skills needed to succeed in this role.
Invoicing Clerk Salary and Outlook
According to the Bureau of Labor Statistics (BLS), the median annual salary for invoicing clerks is $38,680. The lowest 10 percent of earners make less than $26,220. The highest 10 percent of workers earn more than $59,070. Employment for invoicing clerks is expected to grow 9 percent through 2026. The BLS notes that this rate of growth is about as fast as average for all occupations. Since invoicing clerks contact customers, their positions are less susceptible to automation and should keep pace with the overall economy.
Helpful Resources
We searched the web to find the best industry resources to help you continue exploring a career as an invoicing clerk. From thought leaders to industry groups, this list is packed with opportunities to learn, connect, and engage:
Association for Financial Professionals – join AFP to network with over 6,500 finance professionals and get free training and career resources that will help your secure an attractive position
Financial Accounting for Dummies – invoicing clerks need strong financial accounting skills. With this book, you can review easy-to-understand examples that will teach you the terminology, concepts, and financial statements that these professionals use every day
Invoice Clerk Red-Hot Career Guide – land your next invoicing clerk job with time-tested interview questions and tips that will prepare you to impress a potential employer
Billing and Posting Clerk Career: The Insider’s Guide to Finding a Job at an Amazing Firm, Acing the Interview & Getting Promoted – this book uses clear, easy-to-follow steps to help you understand the many topics you need to know to win your dream job as an invoicing clerk and be the first in line for a promotion
American Accounting Association – AAA is a premier community for accountants. You can read through its free archive featuring the latest industry news and techniques that are sure to come in handy on the job
Invoicing Clerk Resume FAQ.
What are the responsibilities of an invoicing clerk?
An invoice clerk is responsible for billing clients. They also manage clients’ accounts and create invoices.
This role has to constantly monitor payments and report irregularities to the financial manager. An invoicing clerk has to be highly organized and attentive to detail.
To be successful, you will need to be on top of accounts and balances, as well as bill customers for outstanding debts.
What is the importance of an invoicing clerk?
Companies rely on invoice clerks to manage account balances and make sure their clients pay them. Invoices are legal contracts that provide a breakdown of the product sold or service rendered and the payment owed.
Invoicing clerks are key to helping businesses manage their sales by calculating revenue and maintaining financial records.
Many midsize and large companies hire invoice experts to manage both receivable and payable invoices. The role of invoice clerk requires experience in general accounting.
What qualities do you think are the most important as an invoice clerk?
The best candidates for an invoice clerk role will demonstrate in-depth knowledge of accounting software and have mathematical abilities.
Being attentive to detail is a must as is being meticulous with their work ethics. Here are the top seven most essential qualities for an invoice clerk:
- Mathematical skills
- Attention to detail
- Data entry
- Customer service
- Purchase orders
- Vendor invoices
- Payroll and receivables
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
