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0-5 years of experience
Responsible for the daily administration of 30 diverse institution portfolios for four portfolio managers, representing $5 billion.
- Portfolios consisted of: domestic stocks, U.S. Treasury bills, notes and bonds, CMO’s, corporate bonds, municipal bonds, U.S. government agencies, foreign government bonds and commercial paper.
- Calculated daily funding requirements (cash balance projections) to ensure investment of excess balances and funding of project deficits.
- Created open orders and executed allocations throughout portfolios.
- Performed daily, weekly and monthly control checks and comparisons to ensure accuracy in reporting throughout systems as a measure to correct inconsistencies.
- Provided clients and management with daily investment activity logs and month-end statements.
0-5 years of experience
An investment company composed of seven independent affiliates that specialize in mutual funds, closed-end funds, and separately managed accounts.
- Transitioned successfully from Accounts Administrator to Portfolio Administrator.
- Oversaw 6500+ accounts through multiple money managers and platforms.
- Processed corporate actions, withdrawals, deposits and transfers to ensure that all accounts traded accurately and efficiently.
- Developed procedures to streamline processes, greatly reducing financial errors.
- Collaborated with Trading, Management and Investment Portfolio Specialists to determine error sources and reinstate accounts at appropriate performance levels.
- Performed suitability checks to ensure that proposed clients were appointed to proper financial products.
0-5 years of experience
Responsible for timely communication and settlements of equity, fixed income and option trade information to counterparties (i.e. custodian bank and/or prime brokers or executing brokers or both).
- Provided administrative support to the portfolio management teams, and indirectly, to client services.
- Created procedure for centralizing the posting of time sensitive cash flows to accounting system (Portia) reducing posting errors by 100%.
- Led a team of 7 Portfolio Administrator through a reconciliation system conversion by liaising between third party outsourcing reconciliation team and custody parties to setup accounts to carve out different strategies within our multi-strategy funds and resolving set up and reconciliation issues.
- Spearheaded negotiation with custodian to reach lower collateral requirements by 50% to improve pledging and release process as well as facilitate investment manager decisions. Appointed lead in collateral process functions and training.
- Implemented and created a daily workflow checklist used across the accounting team establishing uniform process and review of team’s functions.
- Collaborated in Automation of trade recaps sent out to custodians and sub-custodians.
6-10 years of experience
Coordinated all administrative activities for a $450 million private equity portfolio that invested in 45 portfolio companies and employed 20 business professionals.
- Primary contact to internal bank departments including finance, compliance, operations, corporate control room and treasury desk.
- Responsible for creating and maintaining investment templates, showing ownership positions in all equity and debt investments.
- Created and maintained department database, IRR model, and credit and legal files.
- Primary contact to the Small Business Administration.
- Participated in special projects relating to the bank’s acquisition of Fleet Bank.
- Researched and implemented new loan monitoring system. Supervised transfer of loan portfolio.
0-5 years of experience
Managed the daily pricing and accounting operations of two Money Market Funds, certificates of deposit and overnight loans
- Reconciled various accounts, or reviewed reconciliations prepared by others and promptly researched/corrected any accounting variances
- Research certain securities in Fund portfolios for the purpose of ensuring proper accounting treatment
- Responsible for the funds’ expense spreadsheets, monthly flow allocations, and detailed fund statements
- Daily reconciled of cash & assets, failing trades with brokers, updated accrual balances, maturities, and calculated fund NAV
- Tracked fund performance and issued accurate pricing of securities against Bloomberg during the week leading to month end
- Participated in regular rotation of trade processing and other accounting processes to prepare the fund accounting system for the following day
0-5 years of experience
Maintained and priced the fund accounting for the following Employee Retirement Plans: [company name] (over $200 million in total net assets), County of Tulare ($336 million in total net assets), University Community System of Nevada ($264 million in total net assets) and the County of San Diego (over $300 million is total net assets).
- Prepared and reconciled share reconciliation reports
- Researched and resolved client inquiries
- Worked with multi-departments to handle projects based on client inquiries
- Trained new employees on day to day operations and procedures
- Maintained effective relationship with vendors and paying agents
- Designed and implemented daily procedures to increase department efficiency
- Maintained U.S. Custody portfolios for Pacific Asian Rim institutions
0-5 years of experience
Established condominium tracking division. Chosen as the founding member of this department, integral in creating processes and defining responsibilities of the role.
- Managed 50-asset, $2B+ nationwide loan and Real Estate Owned (REO) portfolio.
- Ensured compliance of sales closing thresholds and signing authority by reviewing the bank’s Loan Agreements against Real Estate Contracts and HUD-1 Settlement Statements.
- Created and maintained spreadsheets to track loan performance
- Approved allocation of unit sale proceeds and earnest money deposits
- Served as first point of contact for borrowers, legal counsel, title companies and sales staff
- Performed due diligence checks of buyers against the Office of Foreign Assets Control database.
- Supported loan officers and credit analysts throughout the life of each individual loan.
6-10 years of experience
Responsibilities consisted of daily cash reconciliation and investments in Money Markets and Collective, Mutual funds as administrative duties.
- Established various cash transfers for clients request and benefits payments via check or Fed wire.
- Researched unsettled trades with counterparty banks or brokerage firms.
- Completed Consultant’s Quarterly/Annual Performance reports. Logged and maintained all the department cash logs and account files as well as record any and all changes for account excel sheets.
- Selected as the DS (Department Security Administrator) for our department for Anti-Money Laundering and Security Awareness.
- Take calls for all Portfolio Manager call not pertaining to trades and follow up on request from clients and brokers
- Follow up and record client statement inquiries and fax or mail corrected statements.
0-5 years of experience
Worked directly with clients, investors and collateral managers to align investments with portfolio objectives
- Actively managed $419M in assets spanning 8 collateralized debt portfolios
- Prepared comprehensive reports for investors and clients detailing portfolio health, weighted average life, and collateral quality
- Performed portfolio reconciliations, coordinated deposits and wire transfers, and facilitated DTC delivery and settlement of equity and debt
- Received $1,250 outperformance award for leading special project utilized by entire business line to increase post-reinvestment deal transparency
0-5 years of experience
Was in charge of cash, position and market value reconciliation of 30 US equity portfolios including mutual funds from $5 million to $1.7 billion in assets.
- Was responsible for cash, position, P&L and balance analysis, NAV calculation, interaction with portfolio managers, operations and trade desk in resolving issues.
- Researched, verified, corrected and posted to GL of trades, trade discrepancies, dividends, interest, corporate actions, cash receipts, cash disbursements.
- Supported new software implementation.
0-5 years of experience
Monitored daily trade activity to make sure trades are being processed correctly
- Reviewed trades pushed through by the clients in MCH (Multi-Currency Horizon) to locate any discrepancies between cash and/or shares reported
- Checked daily GIMS (Global Inquiry Management System) logs for any problems that occur while processing trades
- Reconciled accounts, communicated with custodians and consultants
- Run daily macros to check failed reports and send to the Investment Managers
- Served on both the custody and accounting teams
0-5 years of experience
Prepared financial statements of actively managed and exchange traded 1940 Act mutual funds: annual/semiannual report, N-Q, N-SAR.
- Supervised fund expense database, payments, accruals, and analysis.
- Prepared expense analysis and budgeting of mutual funds and hedge funds.
- Computed prices of unlisted warrants, stocks, and fixed income for valuation purposes.
- Reviewed foreign securities fair value back-testing.
0-5 years of experience
Service a $270 million portfolio of core high net worth clients and professional firms
- Created analysis report for clients and prospects using proprietary tools
- Prepared investment action plans, and investment policy statements
- Monitored bond maturities, cash balance, overdrafts and corporate action elections
- Participated in monthly Reg 9 compliance reviews
0-5 years of experience
Responsible for the daily administration of accounts for five portfolio managers, representing approximately six hundred million dollars.
- Traded block orders, which included creating and allocating trades for accounts.
- Liquidated equity positions in response to client withdrawal, tax request.
- Fielded queries from client and financial consultants.
- Trained new staff on all aspects and procedures of all trading systems.
- Organized and implemented trade system for portfolio management firms and sponsors.
- Coordinated the integration of three management firms trading systems and staff.
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Portfolio Administrator
Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
