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Recruiting Assistant Resume Samples
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0-5 years of experience
- Managed on campus logistics for firm at over 30 top tier law schools including travel arrangements for lawyers, staffing and coordinating catering for hospitality suites, and managing marketing materials
- Recruited summer classes of over 100 1L students and selected and reviewed thousands of applicants for initial screener interviews
- Allocated work assignments in 14 different practice areas to 100 + summer associates over the course of 4 months
- Conducted daily debriefing meetings with partners during recruiting season after on campus interviews to select and notify candidates with callback interviews
- Organized dozens of events for summer associates ranging from offer dinners, concerts and partner lunches to affinity group events, movie premieres and firm wide parties
- Conducted exit interviews and prepared/solicited hundreds of attorneys both in our NY and our 14 offices abroad for mid/end of summer evaluations for summer associates
0-5 years of experience
- Scheduled interviews and performed phone screens
- Worked directly with candidates and HR Managers
- Updated candidate records and job postings in recruitment systems
- Confirmed new hires, provided follow-up information via phone and/or email
- Tracked recruiting and recruitment activity status in a weekly report that is presented to talent acquisition
- Providing post-interview information to the appropriate department Hiring Manager
0-5 years of experience
- Source Class A CDL Drivers
- Manage a team of 4 recruiters to provide individual development, coaching and mentoring to achieve assigned expectations
- Approve the qualifications and safety record of potential candidates
- Develop regional advertising that reinforces our company brand
- Audit application statuses and recruiter follow-up to ensure weekly goals are achieved
- Manage trainers in Northwest Region for Student, Military to Commercial and Relative
0-5 years of experience
Inputs and updates information on lawyers and law students who apply with the firm in the legal recruiting database (Lawcruit).
- Assists with the administrative support of the firm’s fall hiring season.
- Generates interview schedules and assembles interview materials for candidates.
- Enters recruiting information into the Legal Recruiting database.
- Communicates information related to interviews to those internally involved in the process (including lawyer interviewers, legal recruiting staff, reception staff, and building security staff).
- Files, organizes and maintains legal recruiting files and records.
- Prepares correspondence to lawyers and law student applicants, as directed.
6-10 years of experience
- Provide bilingual administrative support to a fast paced recruiting office and the office manager.
- Perform Data Entry of confidential employee information into the Candidate/Client database.
- Assist in placing recruiting calls for qualifying positions and setting interview appointments with clients, also assisted with payroll hours collection and check distributions.
- Perform Careerbuilder.com searches among others for qualified candidates and placed recruiting
- Maintain office organization and replenish office supplies.
- Full utilization of Microsoft Office Suite to include Word, Excel and Outlook.
0-5 years of experience
- Conduct reference checks, employment verification’s and phone screens
- Maintain excellent record of completing references within three day time frame
- Operate and update all applicant profiles on PROS
- Communicate and coordinate with internal departments regarding hiring efforts
- Gain increasing awareness of talent acquisition and hiring trends and challenges
0-5 years of experience
- Schedule interviews with candidates via phone calls and email correspondence, following up with them as necessary
- Responsible for answering incoming calls, screening them as necessary, and directing them to the appropriate personnel
- Maintain a daily and ongoing task list in order to keep the Director of Recruiting on track with day-to-day responsibilities
- Prepare candidates that arrive at our office for their interview with one of the Staffing Specialists in the office
0-5 years of experience
Manage Applicant Tracking System (ATS-Taleo)
- Source Candidates for production
- Schedule & coordinate direct hire interviews
- Extend employment offers
- Coordinate pre-placement medical appointments/training
- Process background check verifications
0-5 years of experience
- Source names/resumes and compare candidates against open job orders
- Understand open position descriptions and qualifications in order to appropriately source qualified applicants
- Process Payroll for over 300 employees weekly
- Screen candidates and applicants
0-5 years of experience
- Source various avenues for new candidates (ex. Internet, Job fairs)
- Phone screen and interview potential candidates
- Communicate with in process candidates
- Coach / counsel associates as needed
- Work with Supervisors to determine the needs for shift
0-5 years of experience
- Provide general administrative support to the HR department in recruitment
- Assist managing partners in hiring process including scheduling and conducting interviews
- Onboard new agents with contracts, fingerprinting, and licenses
- Assist in sale training sessions for new coming agents
- Drafting emails, memos, etc. in response to queries, complaints, and requests
0-5 years of experience
Acknowledge receipt of resumes.
- Contact individuals regarding employment and compensation information.
- Set up appointments with candidates to come in and be interviewed.
- Maintain candidate and client logs and files.
0-5 years of experience
- Review all candidates that submit interest to posted positions
- Screen candidates to ensure they meet the qualifications of the position, administering assessments when required and presenting all qualified candidates to the recruiter.
- Gather market intelligence and candidate referrals to build passive candidate pipelines for positions within PNC
- Maintain accuracy in all metrics, assignments, system documentation and procedures in support of the recruitment team
0-5 years of experience
- Provide administrative support to a team of five executive recruiters filing permanent placements in Accounting, Tax and Audit with screening and reviewing resume responses
- Prepare preliminary screening documents, job description, and interview questions
- Create, edit and post job requisitions on Monster, LinkedIn, Craigslist and various others
- Execute searches on Craigslist, Searchaccounting, (Worldwide Recruiting Network), and Monster to generate passive candidates
- Screened resumes and applications to assist in recruitment efforts, conduct weekly interviews and coordinate follow-up interviews for managers.
- Alleviate workloads on a regular basis by taking on responsibilities from manager as well as assisting to schedule and organize interviews with suitable candidates
- Create, update and maintain electronic applicant tracking systems on candidates
- Answer and Screen calls from multiple telephone lines and welcome candidate interviewees
- Maintain good relationship with all candidates, employees and corporate clients
0-5 years of experience
- Maintain job openings, source candidates, enter new hire information, coordinate between Talent Acquisition and other departments, create candidate files
- Process expense statements, arrange travel, schedule interviews, create agendas, order references, create
- Troubleshoot for both candidates and new hires, create formal outgoing communications for job offers and report to work scenarios
0-5 years of experience
- Talent Acquisition Management- manage postings for positions, schedule interviews handling first round, maintain a database of candidates
- Coordinate annual recruiting calendar events and handle the scheduling of all said events
- Attend and manage all local Career Events
- Process invoices
- Create and Maintain employee files
- Run and review audit reports and support corrections as needed working with various company departments
- Coordinates agents monthly floor calendar
- Maintains supplies for office
- Maintain State Compliance of all files in Agents virtual file cabinet (skyslope)
- Generate Commission Statements for Pending Closings
0-5 years of experience
- Provide administrative support to the HR/Recruiting team.
- Monitor applicant tracking system, and update each candidates status throughout the process.
- Support local employment advertising and events.
- Schedule and coordinate interviews.
- Interview candidates to assess qualifications and capabilities.
- Administer required documentation; employment applications, pre- employment testing, drug screening and criminal background checks.
- Assist with processing of offer letters and new hire administration.
- Help applicants fill out paperwork, including tax forms, and benefits forms.
- Maintain all employment documentation within company policy and legal compliance guidelines.
0-5 years of experience
- Putting together talent files.
- Corresponding with clients.
- Faxing, copying, scanning, and filing documents.
- Receiving Fedex packages.
- Sorting resumes to match hiring requirements.
- Gathering signed employee time sheets for payroll.
- Candidate sourcing/ marketing
- Using knowledge of HR protocols for the hiring process.
Recruiting Assistant Duties and Responsibilities
Recruiting assistants support their company’s HR department with various aspects of the hiring process. These are some of the duties and responsibilities expected of them:
Perform Clerical Functions Answering phone calls, scanning documents, and making photocopies is integral to the recruitment process. Recruiting assistants ensure that all the necessary paperwork is filed and that applicant forms are completed and processed.
Schedule Interviews Recruiting assistants schedule interviews for up to 40 applicants a week. This involves coordinating schedules with applicants and interviewers, creating calendars, sending interview confirmations, monitoring inboxes, and reconciling interview cancellations.
Screen Applicants As the first point of contact between applicants and the hiring manager, recruiting assistants screen applicants before moving their applications forward. To screen applicants, recruiting assistants review application material, read resumes and cover letters, and set up phone interviews.
Update Applicant Information Recruiting assistants perform data entry to input and update applicant information in the candidate database. They uphold confidentiality when handling applicant information.
Process Background Checks Recruiting assistants process background checks to verify applicant information and ensure that the minimum hiring requirements are met. This may include contacting references, screening for drug use, and checking for criminal background.
Recruiting Assistant Skills and Qualifications
Organized and collaborative, recruiting assistants work efficiently to make sure the hiring process is well planned and successful. Employers typically look for applicants with one to three years of experience in addition to the following skills:
- Customer service – recruiting assistants greet interviewees and answer phone calls and emails, offering a high level of customer service to ensure a pleasant experience for applicants
- Recruitment experience – since recruiting assistants are in charge of hiring staff, they should be familiar with interview, onboarding, and training processes
- Computer literacy – this position requires a strong familiarity with social networking sites and job applicant systems, as recruiting assistants use applicant tracking systems, job boards, and social media to reach potential applicants
- Organizational skills – scheduling multiple interviews and coordinating the recruitment process requires recruiting assistants to be organized and efficient
- Time management – from answering phone calls and emails to greeting interviewees, recruiting assistants work in a fast-paced environment where they are always on their feet juggling multiple tasks. Effective time management helps operations run smoothly and on time
Recruiting Assistant Education and Training
The minimal education requirement for a recruiting assistant is a high school diploma, but many companies prefer at least a bachelor’s degree. Previous experience in human resources and recruitment is preferred. In order for recruiting assistants to learn the specific processes and procedures at their company, on-the-job training is also provided.
Recruiting Assistant Salary and Outlook
According to the Bureau of Labor Statistics (BLS), the median annual salary for recruiting assistants, categorized as human resource specialists, is around $55,000. On the high end, recruiting assistants can earn as much as $100,000. On the low end, they earn under $34,000. Full-time recruiting assistants often receive company benefits such as health insurance, sick days, and paid vacation days. Many companies also offer bonuses based on employee or company performance and stock options for retirement plans. The expected growth for recruiting assistant jobs in the next 10 years is 7 percent, which is the average for all jobs, according to the BLS. Companies are increasingly likely to use organizations that provide HR services rather than hire HR specialists directly.
Helpful Resources
Are you interested in a career as a recruiting assistant? Here are some helpful resources to help you learn more about this job:
HR Professionals – this LinkedIn group of over 300,000 professionals serves as a platform for human resources specialists across different locations and industries to interact with each other. Members of this group share knowledge and offer insight into the HR industry. There are also job postings that advertise open positions
Who – author Geoff Smart offers extensive research about HR departments, explaining at length why recruiters are one of the most valuable assets to a company and sharing tools and advice to avoid hiring mistakes
Recruiting Blogs – Recruiting Blogs is a popular site for articles and blog posts on recruiting. Its resources include information on applicant tracking system prices, resume database websites, and social media tools
The Alliance: Managing Talent in the Networked Age – written by Ben Casnocha, Chris Yeh, and Reid Hoffman, the co-founder of LinkedIn, this book discusses the important relationships between workers and managers within companies and how to recruit, manage, and retain successful employees
Talent HQ – Talent HQ has a great blog for recruiting professionals that discusses many important aspects of recruiting, such as creating appealing job ads, soliciting feedback, and using social media to find applicants
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Last edited by: Gabriela Barcenas, CPRW, Content Writer II -
Gabriela Barcenas
CPRW, Content Writer IIGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
