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Department Assistant Resume Samples
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0-5 years of experience
- Provided support for different departments
- Performed routine clerical tasks such as faxing, copying, filing
- Prepared expense reports for administration
- Assisted with on-boarding new volunteers
0-5 years of experience
- Provided administrative support to the Pediatric Cardiology Unit at Dell Children’s Medical Center.
- Managed executive calendars in Outlook; scheduled meetings, luncheons, and training events; and coordinated catering.
- Developed strong working relationships with departments throughout the Seton network to resolve problems.
- Planned and arranged hotel, airline, rent car, and conference registrations.
- Ordered office supplies, educational materials, and computer programs.
- Recorded and tracked department expenses in Excel spreadsheets.
- Managed the maintenance and repair of copiers and printers for 200 staff.
- Processed travel expense reports, generated requisitions, and paid invoices.
- Take Minutes at high level staff meetings.
0-5 years of experience
- Recognized for superior patient assistance and facilitation in times of critical significance
- Effectively communicate with physicians, internal leadership and high level executives
- Instrumental in the essential department functions and crucial day to day logistics, including: project management, team scheduling and meeting facilitation, dashboard & report maintenance
0-5 years of experience
- Transferred data server documents to Filesite software applications.
- Uploaded all documents, scanned, labeled, and organized data properly using Filesite.
- Assisted attorneys and legal assistants when needed for Arbitration filings with American Arbitration Association.
0-5 years of experience
Under the general supervision of a department manager, perform administrative duties in support of department operations, including customer service, secretarial responsibilities, office administrative
- Assist in the development, submission, and administration of the Department’s operating protocol
- Assist in the daily office activities of the department, working directly and individually with the public to answer and/or resolve questions, problems and complaints
- Serves as primary department typists and data entry assistant
- Organize files and records pertaining to addresses in the town
- Complete knowledge of building department permitting process
- Performs other related duties as assigned
- Assist supervisor with all roles and duties and maintaining a steady schedule while being prompt and efficient at all times.
0-5 years of experience
- Collect and analyze competitor data, research various operational initiatives
- Provide executive assistant duties for Executive Vice President
- Design and execute audio/visual presentations and marketing strategies
- Support Internships team including research, travel arrangements and finances
- Code and assist with departmental budget management
0-5 years of experience
- Review confidential information and phone calls for accuracy and compliance.
- Schedule meetings with external vendors and internal staff.
- Schedule personal appointments and calendar events for executive.
- Review and reply to emails
- Maintain additional projects, inventory, stock, shopping and run errands.
10+ years of experience
- Liaise between Alcohol Beverage Control (ABC) and [company name] for licensing with the City.
- Assist with grant-funded activities by conducting research, compiling data and preparing monthly reports.
- Attend Vice undercover operations and maintain monthly operative calendar. Create complex spreadsheets for tracking detective’s undercover accomplishments. Meeting minutes.
- Conduct background investigations; research stolen property and crime statistics.
- Facilitate the registration of all Narcotic Registrants.
- Acknowledgment by leadership for research and preparation in a court hearing. Received an Award of Commendation.
0-5 years of experience
- Responsible for 100% Accounts Receivables, pubic relation with residential community members, which includes closing out of cash draw. The issuing of P.O.s and the payments for A/P in order to pay and print checks.
- Serves as a primary point of contact for departmental employees and the general public.
- Issuing of necessary garage sale permits.
0-5 years of experience
- Assist the CEO, the CFO, the Director of Operations and the Executive Assistant with any daily clerical duties such as computer system filing, paper filing, photocopying, phone calls and more.
- Initiated communications with supply vendors and the cell phone representative which resulted in over $22,000.00 yearly savings for the company.
- Use Microsoft Excel to track and maintain company cell phones; prepare monthly cost allocation spreadsheet and bill for the fiscal department.
- Track and maintain supply inventories for the preschool buildings.
- Updated supply inventory by personally traveling to all classrooms and counting supplies.
- Purchase all office supplies, janitorial supplies and furniture for the organization; which includes approximately 600 employees and 59 locations.
- Use Microsoft Excel to track company car usage and mileage; prepare monthly cost allocation spreadsheet for the fiscal department.
- Participate as a member of the core team that is responsible for implementing a company-wide environmental change called the Sanctuary Model.
- Facilitate trainings for staff to learn the Sanctuary Model which will lead to the organization becoming certified in the overall model.
- Communicate and work with co-workers, clients, families and other organizations daily to resolve issues/start services with our company/ect.
0-5 years of experience
- Serves as a member of the Office of Human Resources Leadership team
- Develops and implements systems to help streamline the Office of Human Resources
- Develops and maintains databases, follow-up procedures and controls for the Department
- Manages and coordinates Department’s portal pages
- Prepares bulletins, reports and informational items
- Performs payroll, budget, requisition functions
0-5 years of experience
- Sending out sub-contracting paperwork to freelance employees
- Sending out and collecting back all W-9’s from employees
- Digital filing of documents (once system established)
- Assisting Founder in calendar appointments, meetings, scheduling, etc. (once calendar established)
- Leeway team outreach (helping Founder keep in touch with team members between gigs)
- Assistant with client relations, communications, etc.
- Invoicing, following up on invoices, etc.
- Overall organization of company files, creative materials, etc. with assistance from Founder
0-5 years of experience
Answering Phones and Taking messages
- Data Entry
- Writing and mailing Letters
- Filing
Department Assistant Duties and Responsibilities
This job involves a range of tasks, including managing shared calendars. The type of organization department assistants work for determines the exact duties and responsibilities they take on. Based on job listings we analyzed, department assistants’ duties typically involve:
Greet Visitors Department assistants respond to inquiries from customers and suppliers and greet visitors to the company in a professional manner, ensuring they meet with the correct person.
Prepare Schedules Department assistants plan meetings and appointments for senior members of staff within the company, managing their diaries and ensuring that no appointments overlap.
Book Travel Arrangements Department assistants book travel and accommodation for people within the company, scheduling appointments and meetings, and ensuring that all travel is planned accordingly.
Update Records A key part of a department assistant’s job is to ensure that all records, reports, and spreadsheets are kept up to date, and all contact details are current for customer records.
Maintain Relationships with Suppliers and Customers Department assistants work hard to build and maintain trusting relationships with suppliers and customers, providing professional service with every interaction.
Department Assistant Skills and Qualifications
Department assistants should be organized, have experience of working with office equipment, and enjoy working as part of a team. Typically, employers require a postsecondary degree or previous experience in a similar role, as well as the following abilities:
- Computer skills – working with word processing from preparing schedules to sending emails, department assistants have to stay up to date with the latest technology updates for software, such as travel booking programs, to keep office procedures efficient
- Problem-solving abilities – to make decisions on other people’s behalf, finding the best resolution to problems as they arise
- Communication skills – to effectively follow up with inquiries, make travel arrangements, and follow instructions from senior members of staff
- Teamwork – to work closely with other members of the company and people of different backgrounds and skillsets
- Time management – to multitask and organize, effectively ensuring that deadlines are met
Department Assistant Education and Training
The minimum requirement to become a department assistant is a postsecondary degree, although some companies may accept a high school diploma with knowledge of word processing and spreadsheet programs as sufficient qualification. Many department assistants learn their skills through on-the-job-training from more experienced colleagues, but there may be industry-specific terminology to learn as well, such as in legal or medical sectors. Department assistants should be familiar with office equipment and not only how to use it properly, but also be able to assist others in its use.
Department Assistant Salary and Outlook
The median annual salary for department assistants is nearly $38,000, according to the Bureau of Labor Statistics (BLS). Department assistants in the 10th percentile earn around $24,000 annually, while the highest paid earn close to $63,000 a year. Over half of employers provide dental and medical coverage as part of their benefits package. The BLS predicts that the growth rate for this sector will decline by 5 percent through 2026.
Helpful Resources
We’ve collected some of the best resources to help you learn how to develop a career as a department assistant:
“Five Powerful Communication Strategies for Administrative Assistants” – This blog post about effective communication can be of use to department assistants who want to offer better service to their colleagues and their company on a day-to-day basis.
Administrative Assistants Office Professionals (All Levels) – This hugely popular LinkedIn group, with more than 187,000 members, is a great place for new-to-the-industry department assistants to network and learn more from experienced professionals.
Become a Procedures Pro: The Admin’s Guide to Developing Effective Office Systems and Procedures – This book provides guidance on developing effective systems in the office workplace, including instructions on how best to implement these procedures within the team.
The Innovative Admin – For department assistants looking to think more innovatively and develop better office procedures, this book is a must. It covers a wide range of topics from technology to finding challenges to build experience.
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Department Assistant
Last edited by: Gabriela Barcenas, CONTENT STRATEGIST -
Gabriela Barcenas
CONTENT STRATEGISTGabriela is a Certified Professional Resume Writer (CPRW) and career adviser. With 10 years of digital media experience and five years of resume writing expertise, her publication history includes fashion, education, travel, social justice, equitable design and career advice.
